Villa Rica Sidewalk Project 2026

City of Villa Rica, Georgia
May 20, 2026
Villa Rica Sidewalk Project 2026
Invitation for Proposal
Unit Price Contract

INVITATION FOR BIDS
Villa Rica Sidewalks Project 2026
City of Villa Rica, Georgia
571 W Bankhead Hwy
Villa Rica, Georgia 30180
This is an invitation to submit a Unit Price Schedule to The City of Villa Rica for Villa Rica Sidewalks
2026 as indicated herein. Sealed bids will be received at the office of the City Manager (in the City
of Villa Rica City Hall Building at the above address) prior to 11:00 a.m. Tuesday, June 30, 2026.
The Unit Price Schedule is for the installation of sidewalks, curb & gutter, and ADA ramps.
Digital copies of the Bid Documents will be provided at no charge. For additional information,
contact Mark Teal at 770-378-2408 or TealE2.Consulting@gmail.com (email is preferred).
Instructions for preparation and submission of a bid-proposal are contained in this packet. Bids
must be typed or printed in ink. Bids submitted as a result of this invitation must include the "Bid
Sheet" along with all required documents and be returned in a sealed envelope or container
marked, "SEALED PROPOSAL for Villa Rica Sidwalks Project 2026" on the outside. Bids may
not be considered unless so received.
Any questions and/or misunderstandings that may arise from this invitation shall be submitted in
writing at least 10 days prior to the bid opening. Send to Mark Teal, PE at
TealE2.Consulting@gmail.com. The City will not respond to any questions received within 10 days
prior to the bid opening. Answers to questions submitted that materially change the conditions and
specifications of this invitation for bid will be promulgated to all email addresses as an addendum.
Any discussions or documents will be considered non-binding unless incorporated and promulgated
in an addendum.
City of Villa Rica provides equal opportunities for all businesses and does not discriminate against
any person or business because of race, color, religion, sex, national origin, handicap or veterans
status. This policy ensures all segments of the business community have access to supplying the
goods and services needed by the City of Villa Rica.
The City of Villa Rica reserves the right to waive any and all technicalities and informalities,
reject any or all bids, and make the award in the best interest of the City.
Sincerely,
Louise Clark, Purchasing Director
City of Villa Rica, Georgia
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City of Villa Rica Sidewalks Project 2026
Instruction to Bidders
*Note: Bonds are not required for this project.
1. Intent: It is intended that the Instructions to Bidders, General Conditions,
and Detailed Specifications shall define and describe the complete work to
which they relate.
2. Scope of Work:
Construction includes the installation and replacement of sidewalks as part
of "Villa Rica Sidewalks Project 2026". All work and material shall be in
accordance with GDOT Standards and Specifications.
3. Site Examination: The Bidders are advised to examine the location of the
work and to inform themselves fully as to the conditions; the conformation
of the ground; the character, quality and quantity of the products needed
preliminary to and during the prosecution of the work; the general and local
conditions and all other matters which can in any way affect the work to be
done under the Contract. Failure to examine the site will not relieve the
successful bidder of his obligation to furnish all products and labor
necessary to carry out the provisions of his contract.
The Bidders shall notify the Owner's representative of the date and time
they propose to examine the location of the work. The Bidder shall confine
his examination to the specific areas designated for the proposed
construction, including easements and public rights of way. The Bidder is
solely responsible for any damages caused by his examination of the site.
4. Bid and Contract Security: Each Proposal must be accompanied by a bid
bond for an amount equal to at least five percent (5%) of the bid amount.
If for any reason whatsoever the Bidder withdraws from the competition
after opening the bids, or if he refuses to execute the Contract, the Owner
will proceed on the Bid Bond. The Surety of the Bid Bond (5%),
Performance Bond (100%), and Payment Bond (100%) shall be a surety
company authorized to do business in the State of Georgia, shall be listed
in the Department of the Treasury Circular 570, and shall have an
underwriting limitation in excess of 100% of the bid amount. The Bonds
and Surety shall be subject to approval by the Attorney for the Owner.
Attorneys-in-fact who sign bid bonds or contract bonds must file with each
bond a certified and effectively dated copy of their power of attorney.
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5. Determination of Successful Bidder: The Contract will be awarded to the
lowest responsive, responsible bidder, if awarded.
(a) Responsibility: The determination of the bidder's responsibility will
be made by the Owner based on whether the bidder:
1. maintains a permanent place of business,
2. has the appropriate technical experience,
3. has adequate plant and equipment to do the work properly
and expeditiously
4. has suitable financial means to meet obligations incidental to
the work.
The Bidder shall furnish to the Owner all such information and data
for this purpose as the Owner may request. The Owner reserves
the right to reject any bid if the evidence submitted by, or
investigation of, the bidder fails to satisfy the Owner that he is
properly qualified to carry out the obligation of the Contract.
(b) Responsiveness: The determination of responsiveness will be
made by the Owner based on a consideration of whether the Bidder
has submitted a complete Proposal form without irregularities,
excisions, special conditions, or alternative bids for any item unless
specifically requested in the Proposal form.
6. Bid Alternates: Bidders are requested to review Bid alternates as outlined
on the Bid Sheet.
7. Contract Time: Contract time shall consist of N/A calendar days for the
completion of work, to be computed from the date of the Notice to Proceed.
Liquidated damages shall be assessed at $N/A per day.
8. Submission of Bids: Bids shall be submitted at the time and place
indicated in the Invitation. The City of Villa Rica will not accept late bids.
On the outside of the envelope containing the bid shall be noted as follows:
SEALED BID for Villa Rica Sidewalks Project 2026
9. Georgia Open Records Act: Bidders are reminded that documents and
information in the possession of the City of Villa Rica will be treated as
confidential/proprietary information only to the extent permitted by the
Georgia Open Records Act, and will be exempt from disclosure to a third
party only to the extent permitted by the Georgia Open Records Act. Any
trade secrets in your bid must be placed in a separate envelope, clearly
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identified and marked as such. Marked at a minimum by a cover letter
explaining exactly where such information is, and otherwise marked,
highlighted, etc. so as to be plainly visible.
10. Proposal Form: Bids shall be submitted on the Proposal Forms included.
Bids shall be based upon unit prices for estimated quantities except where
bid items require lump sum proposals as indicated by the Proposal Form.
Where errors or omissions result in discrepancies in bid totals, prices per
unit as submitted will be binding.
Final payment will be based upon actual in-place measured quantities,
except where lump sums are requested for bid items.
11. Gratuities: City of Villa Rica acknowledges that, particularly during the
holiday season, it may be customary to provide gifts to employees or
departments. However, the City of Villa Rica Personnel Policy prevents
the acceptance of such gifts. Your cooperation in respecting the policy is
appreciated.
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GENERAL TERMS AND CONDITIONS
INDEX
01. Definitions 02. Royalties and Patents
03. Permits and Regulations 04. Verbal Agreements
05. Lands for Work 06. General Warranty and Guarantee
07. Bonds 08. Contractor's Insurance
09. Liens 10. Assignment
11. Joint Venture Contractor 12. Successor's Obligations
13. Business License 14. Obligations and Liability of the Contractor
15. Responsibilities of the Contractor 16. Compliance with Laws
17. Plans, Specifications and Design 18. Drawings Furnished
19. Ownership of Drawings 20. Reference Standards
21. Division of Specifications and Drawings 22. Order of Completion
23. Materials, Appliances & Employees 24. Survey Information
Name 25. Project Completion
26. Inspection and Testing of Materials 27. Substantial Completion
28. Rights of Various Interests 29. Separate Contracts
30. Subcontractors 31. Access
32. Construction Schedule and Procedures 33. Project Management
34. Entry 35. Preservation and Restoration
36. Completion of "Punch List" Items 37. Authority of Contractor
38. Authority of Engineer 39. Owner-Contractor Coordination
40. Interpretation of Specifications & 41. Discrepancies in Specifications &
Drawings Drawings
42. Material, Equipment and Workmanship 43. Compliance with Contract Requirements
44. Project Meetings 45. Overtime and Shift Work
46. Construction Schedule 47. Quality
48. Material and Equipment Specified By 49. Submittal Procedure
50. Requests For Substitution 51. Manufacturer's Directions
52. Product Data 53. Operation and Maintenance Information
54. Record Drawings 55. Protection of the Public and Property
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56. Protection of the Owner's Property 57. Maintenance of Traffic
58. Lot Corners 59. Existing Utilities
60. Equal Employment Opportunity 61. Material Delivery, Handling and Storage
62. Maintenance During Construction 63. Emergencies
64. Compensation 65. Safety and Health Regulations
66. Accidents 67. Load Limits
68. Sanitary Provisions 69. Construction Buildings
70. Cleaning Up 71. Electrical Energy
72. Water Supply 73. Environmental Impact
74. Progress Payments 75. Measurement and Payment
76. Use of Completed Portions 77. Beneficial Use
78. Payments Withheld 79. Contract Time
80. Omissions 81. Differing Site Conditions
82. Changes in Work 83. Force Account and Extra Work
84. Claims for Extra Cost 85. Correction of Work Before Final Payment
86. Liquidated Damages 87. Suspension or Abandonment of Work
88. Termination of Contract 89. Contractor's Right to Stop Work
90. Disputes Resolution 91. Removal of Equipment
92. Laws of Georgia 93. Quantity Variance Reserve
94. Discrepancies between General Conditions 95. Georgia Security and Immigration
And Technical Specifications Compliance Act
96. Salvaged Material & Equipment
01 - Definitions
Where used in the project manual, the following words and terms shall have the meanings
indicated. The meanings shall be applicable to the singular, plural, masculine and feminine
of the words and terms.
Acceptance. Formal action of the Owner in determining that the Contractor's work has
been completed in accordance with the contract and in notifying the Contractor in writing
of the acceptability of the work.
Act of God. A cataclysmic phenomenon of nature, such as a hurricane, earthquake, or
abnormal flood. Rain, wind, high water, or other natural phenomenon which might
reasonably have been anticipated from historical records of the general locality of the work
shall not be construed as acts of God.
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Addenda. Supplemental written specifications or drawings issued prior to execution of
the contract which modify or interpret the project manual by addition, deletion, clarification,
or corrections.
Bid. Offer of a bidder submitted on the prescribed form setting forth the price or prices of
the work to be performed.
Bidder. Individual, partnership, corporation, or a combination thereof, including joint
ventures, offering a bid to perform the work.
Contract. The writings and drawings embodying the legally binding obligations between
the Owner and the Contractor for completion of the work; Contract Documents attached
to the Contract and made a part thereof as provided herein.
Contract Documents. The Contract, Addenda (which pertain to the Contract
Documents), Contractor's Bid (including documentation accompanying the Bid and any
post Bid documentation submitted prior to the Notice of Award), the Notice to Proceed, the
Bonds, these General Conditions, the Special Conditions, the
Specifications and Drawings, together with all Written Amendments, Change Orders, Work
Change directives, Field Orders, and Drawing submittals. THE CITY OF VILLA RICA
WILL NOT ENTERTAIN OR ACCEPT ANY CHANGES TO THE CONTRACT FORMAT
PROVIDED.
Contract Drawings. The drawings which show the scope, extent, and character of the
work to be furnished and performed by the Contractor and which have been prepared and
reviewed by the Engineer and are referred to in the Contract Documents.
Contract Price. Amount payable to the Contractor under the terms and conditions of the
contract. Based on the price given on the bidding schedule, with adjustments made in
accordance with the contract. The base amount given in the bidding schedule shall be
either a lump sum bid or the summation of the unit price bids multiplied by the estimated
quantities set forth in the bid form.
Contract Time. Number of calendar days stated in the contract for the completion of the
work or portions thereof.
Contractor. The individual, partnership, corporation, or combination thereof, including
joint ventures that enter into the contract with the Owner for the performance of the work.
The term covers subcontractors, equipment and material suppliers, and their employees.
Contractor's Plant and Equipment. Equipment, material, supplies, and all other items,
except labor, brought onto the site by the Contractor to carry out the work, but not to be
incorporated in the work.
Contract Technical Representative. The day-to-day City Representative designated by
the Owner.
City. Owner.
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