Video Laryngoscopy Cameras

Sussex County EMS Video Laryngoscope
Request for Proposals
Sussex County EMS
21911 Rudder Ln. Georgetown, DE 19947
302-855-1000
Administrated by Kristen McAfee, Manager of Logistics
Kristen.mcafee@sussexcountyde.gov
Date Issued: 6/17/2026
Proposal Submission Deadline: 7/1/2026
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Table of Contents
Table of Contents .......................................................................................................................................... 2
Public Invitation to Bid .................................................................................................................................. 3
Intent of this Request for Proposal ............................................................................................................... 4
Instructions for Respondents ........................................................................................................................ 5
Proposal Schedule ......................................................................................................................................... 5
Indemnification ............................................................................................................................................. 5
Type of Proposals to be Submitted ............................................................................................................... 6
Detailed Request for Proposal Specifications ............................................................................................... 7
General Requirements .......................................................................................................................... 7
Payment ................................................................................................................................................ 7
Training .................................................................................................................................................. 7
Warranty ............................................................................................................................................... 7
Insurance ............................................................................................................................................... 9
Service Availability ................................................................................................................................ 9
Respondent Documentation Requirements.......................................................................................... 9
Non-Collusive Bid Certification ........................................................................................................... 10
Non-Discrimination and Equal Opportunity........................................................................................ 10
Drug Free Workplace .......................................................................................................................... 11
Debarment Status ............................................................................................................................... 11
Detailed Unit Specifications ........................................................................................................................ 11
Evaluation Criteria ....................................................................................................................................... 12
Proposal Form ............................................................................................................................................. 14
Certification of Respondent ........................................................................................................................ 15
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Public Invitation to Bid
Sussex County EMS is seeking proposals for the purchase of 51 Video Laryngoscopy Cameras for the Sussex
County Emergency Medical Services Department. The deadline for submittal of one original bid along with
one complete copy is 3:00 EST on Wednesday, July 1st, 2026, at 21911 Rudder Ln. Georgetown, DE 19947.
Bids received after this time will not be accepted. Faxed and/or emailed bids will not be accepted. Bids
should be clearly marked "SCEMS Video Laryngoscopy RFP" and mailed or delivered to:
Sussex County EMS
Attn: Kristen McAfee, Manager of Logistics
Public Safety Administration Building
21911 Rudder Ln.
Georgetown, DE 19947
Bids are being sought from vendors to supply the following:
* 51 Portable Video Laryngoscopes
* Price for each adult size disposable laryngoscope blade given a minimum order quantity of 200.
* Price for each adult size disposable laryngoscope blade given a minimum order quantity of 300.
* Price for each pediatric disposable laryngoscope blade given a minimum order quantity of 90.
* Professional paramedic training on how to use the device and associated computer/phone
application Training will be held at Sussex County EMS from 0830-1630 on September 8th, 15th,
22nd, and 29th, 2026. Each training will have about 25-30 participants and should include didactic
and hands-on clinical education. This training should be in-person and taught by a team of clinical
educators. The training curriculum shall be pre-approved by the SCEMS clinical education team.
Sussex County EMS has determined that in order to obtain the most advantageous contract for video
laryngoscopes, factors beyond price will be taken into consideration. The criteria for selection shall include:
* Price
* Size, weight and fit of the proposed device
* Compliance of RFP Specifications
* Delivery schedule
* Performance review from the Sussex County Paramedics who have evaluated or utilized video
laryngoscopes
The award shall be made in writing to the respondent(s) determined to be the most advantageous to
Sussex County EMS taking into account the evaluation criteria set forth in the RFP. No other factors or
criteria will be used in the evaluation.
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The request for proposals may be obtained by visiting Sussex County's website
http://www.sussexcountyde.gov/legal-notices/bids. Questions shall be directed to Kristen McAfee B.S.
NRP at 302-620-9542 or kristen.mcafee@sussexcountyde.gov. If necessary, an addendum will be issued
to address questions received.
A formal pre-bid will not be held.
Interested parties must submit two (2) written proposals to Sussex County EMS Attn: Kristen McAfee,
Manager of Logistics, Public Safety Administration Building, 21911 Rudder Ln. Georgetown, DE 19947, by
3:00 p.m. EST on July 1st, 2026, at which time the proposals will be publicly opened and only the name of
each respondent will be read aloud and recorded. All other information shall remain confidential. To be
considered, price proposals must be submitted in writing and respond to the items outlined in this
Request for Proposals (RFP). The award shall be made to the responsible respondent whose proposal is
determined to be the most advantageous to Sussex County EMS.
In its sole discretion, Sussex County Government reserves the right to extend the time and place for
opening bids from that described in the advertisement by providing no less than two (2) calendar days'
notice, by posting an addendum on the Sussex County website.
Intent of this Request for Proposal
This Request for Proposal (RFP) is intended to provide vendors with a common, uniform specification to
assist them in the development of their proposal and provide a uniform method for the County to fairly
evaluate such proposals and subsequently select a vendor from which to purchase video laryngoscopes.
The following specification describes a new video laryngoscope that is expected to be acquired by the
County. Please note that the following specifications represent minimum general terms or requirements.
While it is not the intent of this purchaser to prevent any qualified respondent from submitting a proposal,
it must be clear that any respondent deviating in any substantial manner from these specifications will be
rejected as being non-compliant
In responding to this RFP, vendors should follow the prescribed format and use the forms included, thus
providing Sussex County with data that is easily compared with data submitted by other vendors to fairly
and objectively evaluate the proposal.
Sussex County assumes no responsibility for conclusion or interpretations derived from the information
presented in this RFP or otherwise distributed or made available during this procurement process. In
addition, the County will not be bound by or be responsible for any explanation, interpretation or
conclusions of the RFP or any documents provided by the Bidding Agency other than those given in writing
by the County through the issuance of Addenda. In no event may a vendor rely on any oral statement by
the County or its agents, advisors or consultants. It is the full responsibility of the vendor to thoroughly
investigate the needs, requirements of County not necessarily assumed in this RFP and to submit a
completed proposal accordingly.
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Instructions for Respondents
Each written proposal must be submitted in a sealed envelope, addressed to Sussex County EMS, Attn:
Mrs. Kristen McAfee, Manager of Logistics, Sussex County Public Safety Administration Building, 21911
Rudder Ln. Georgetown, DE 19947. Each sealed envelope containing a proposal must be plainly marked
on the outside as "Video Laryngoscope RFP" and bear the name and address of the respondent. If sent by
mail, the sealed envelope should be sent by certified mail and be indicated as received on the certified
receipt prior to the Bid Opening. Late bids will not be accepted. Sussex County may extend the time and
place for opening of bids from that described in the advertisement, by providing not less than two (2)
calendar days' notice, by posting an Addendum on the Sussex County website and by providing notice
thereof by certified delivery, or other electronic means such as email, to those potential respondents who
obtained copies of the Request for Proposals and provided notice thereof to Kristen McAfee at the email
address provided herein.
Sussex County reserves the right to reject any and all proposals, waive informalities in proposals received,
except with respect to the date, time, and place of submission, cancel this RFP in whole or in part, reissue
this RFP, and accept or reject items in proposals received. If this RFP is cancelled in whole or in part before
proposals are opened, all respondents shall receive notice of the cancellation and all proposals received
shall be returned unopened to the respective respondents.
FAX or emailed proposals will not be accepted.
Interested parties must submit two (2) written proposals to Sussex County EMS Attn: Kristen McAfee,
Manager of Logistics, Public Safety Administration Building, 21911 Rudder Ln. Georgetown, DE 19947, by
3:00 p.m. on July 1st, 2026, at which time the proposals will be publicly opened and only the name of each
respondent will be read aloud and recorded. All other information shall remain confidential.
Proposal Schedule
Release Date of RFP June 17th, 2026
Due Date for Questions June 26th, 2026
Receipt of Proposal Responses July 1st, 2026
Expected Selection of Vendor July 3rd, 2026
Indemnification
Any exception to the provisions in these specifications must be marked in the body of this document and
itemized on a separate attached page(s) titled EXCEPTIONS. Referenced by section and paragraph, a
detailed explanation of the exception shall be provided along with by the respondent's alternative
proposal. Proposals not following this format shall not be considered. NO EXCEPTIONS TO THIS SECTION.
The respondent shall indemnify and hold harmless the County from any and all claims, liability, losses, and
causes of actions which may arise out of the fulfillment of this agreement. The Respondent shall indemnify
and hold harmless against any and all claims and losses of any nature whatsoever arising in connection
therewith, shall defend all suits, in the name of the County when applicable, and shall pay all costs and
judgments which may ensue thereafter. Failure to deliver any part of the order to the terms required may
be considered by the respondent as a breach of contract. In such case, video laryngoscopes and equipment
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may be rejected, and the County shall retain the right to require forfeiture of the full amount of the
Performance Bond (if required) as liquidated damages. Failure to deliver the video laryngoscopes and
associated supplies within 90 days, and training, as specified in this RFP, shall, at the County's discretion,
void the contract.
When submitting their Proposal, Respondents must return all pages of these specifications as part of the
Proposal as it will be part of the Contract between the respondent and the County. Caution should be
taken by the Respondent that all questions are answered in the spaces provided and that all information
requested is provided. It is the Respondent's responsibility to be familiar with all federal, state, and local
laws, ordinances, codes, and regulations concerning the submission of this RFP and the work it effects.
Ignorance of said enactments shall not relieve the Respondent of responsibility to comply with or
complete the work as proposed.
The video laryngoscopes shall, at the time of delivery, conform to the minimum requirements of the latest
standards covering equipment of this type. This shall include federal, state and local requirements. In the
event the respondent represents more than one video laryngoscope manufacturer meeting the
manufacturer requirements outlined herein, then the respondent shall "only" offer the highest quality
video laryngoscope(s) that the respondent represents. Multiple proposals from the same respondent on
different manufacturers may be accepted if more than one manufacturer exhibits the same quality
standards. This County is seeking quality equipment. Respondents are asked to offer only the product(s)
of the highest level of quality represented by that respondent. By signing this document, the Respondent
agrees that this Proposal is made without any understanding, agreement or connection with any other
person, firm or corporations making a proposal for the same purpose, and that this proposal is in all
respects fair and without collusion or fraud.
Current literature and detailed specifications on the unit proposed shall be included with the proposal
submittal. Are the INSTRUCTIONS FOR RESPONDENTS understood and met?
Yes ____ No ____ Respondent's initials: _____
Type of Proposals to be Submitted
The information requested within the proposal must be furnished in full. Any respondent who does not
complete this proposal or not furnish any required information will not be considered. If a respondent will
not furnish a material or fabrication process exactly as described in this specification, then that difference
must be designated in the list of exceptions. If a substitution is being proposed, then the respondent must
note the section to which the alternative is being proposed and provide technical data, supported by an
engineer, supporting the fact that the substitute is equal to or better than the item as specified. If this data
is not submitted with the proposal, then the proposal shall be rejected as being non-compliant.
Respondent added narrative describing a substitution as being clarification, exceeding, being equal to, etc.
will not be accepted. Statements such as these, with or without the technical data described in this section,
will cause the proposal to be rejected as being noncompliant. This County reserves the right to require
samples of any deviating material to be provided for evaluation.
Does the respondent comply with these requirements?
Yes ____ No ____ Respondent's initials: ______
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All proposals shall be received sealed in a clearly marked envelope labeled "SCEMS Video Laryngoscopy
RFP" by 3pm EST on Wednesday, July 1st at the following address:
Sussex County EMS
Attn: Kristen McAfee, Manager of Logistics
Sussex County Public Safety Administration Building
21911 Rudder Ln.
Georgetown, DE 19947
Detailed Request for Proposal Specifications
General Requirements
The devices shall have Food and Drug Administration Premarket approval (FDA PMA). The devices shall
also have the FAA Airworthiness Approval.
Payment
Payment shall be made on delivery of the purchased item, or upon completion of all work contracted for
(whichever occurs later) and performed to the satisfaction of the County. All prices shall quote F.O.B.
destination basis, at the County's specified location. Prices shall be complete and include all warranties
and equipment specified. Allowances will not be made for incorrect or incomplete proposals. All prices,
terms and conditions must be specified on the Request for Proposal Form.
Training
The successful bidder will provide no less than 4 days of professional training for all Sussex County EMS
Department paramedics. The pre-approved curriculum will be held from 0830 to 1630 on the following
dates: September 8th, 15th, 22nd, and 29th, 2026. Training topics should include: how to use the device, how
to use the associated software and hardware, hands on clinical training by subject matter experts, and
competency testing. NO EXCEPTIONS
Does the respondent comply with the GENERAL REQUIREMENTS? Yes ____ No ____
Respondent's initials: ______
Warranty
The proposal shall include all warranties that are required in the following detailed specifications. The
minimum acceptable warranty periods are noted below. In the blank lines the respondent shall note the
terms of the warranty that apply to the manufacturer being proposed. The respondent shall provide a
minimum 24-month Warranty on the video laryngoscopy cameras, which covers defective parts and/or
components, improper choice of materials, parts and/or components, improper design or engineering and
poor or improper workmanship or quality control techniques. This warranty shall cover the complete
video laryngoscopy camera, exclusive of the accessory cables, and shall include any and all costs for labor
and parts, shipping or materials required to correct deficiencies. It is not the intent of this requirement
that items such as light bulbs, or equipment installed in or on the video laryngoscopy cameras which are
covered by their own separate and specific warranty statements, be included in this warranty. The
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warranty shall also include a loaner equipment or guarantee of repair within 72 hours. Respondents are
asked to provide extended warranty costs that shall cover all devices for an additional 12-, 24-or 36-month
period.
State the General warranty terms you are proposing:
Number of months ___________________
All warranties shall be from the manufacturer as opposed to a distributor or service center. This is
necessary for the protection of the County, and to guarantee a certain known level of service and warranty.
If, however, the respondent feels that it is necessary to modify the manufacturer's warranties, then the
respondent shall state why this modification is necessary. In addition, the respondent shall provide a full
descriptive warranty certificate describing the warranty modification and the fact that it takes specific
precedence over the warranty offered by the manufacturer. If no such certificate is provided, then the
modified warranty shall be considered invalid and the manufacturer's warranty shall remain in force.
If the manufacturer states that no party is permitted to modify its warranty, then any warranty
modification provided by the respondent, despite being in writing, shall automatically be rejected. Yearly
preventative maintenance will provide and included within the base warranty and with any purchased
extended warranty as described above. The preventative maintenance will be performed on site at Sussex
County EMS and will be performed by personnel trained by the manufacturer at no additional cost to the
County. As new technology becomes available during the warranty period, Respondent shall communicate
these changes to the County and will provide the County with options to upgrade and/or replace with new
devices. In order to simplify the evaluation, process the following questions must be answered and this
section must be initialed by the respondent.
Are the warranties pro-rated in any manner? Yes ____ No ____
If yes explain:
______________________________________________________________________
Are the warranties transferable? Yes ____ No ____
If yes explain:
______________________________________________________________________
Has the respondent modified the manufacturer's warranties? Yes ____ No ____
If yes explain:
_____________________________________________________________________
If yes was chosen above, has the respondent included modified written warranties? Yes____ No ___
If no explain:
_____________________________________________________________________
If 'yes' was chosen above, has the respondent included financial statements, for the last five (5) years, of
the warranty modifier? Yes ____ No ____
If no explain:
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_________________________________________________________________________
Respondent shall initial that WARRANTY is understood and answered truthfully. Initials: ____
Insurance
Proof of current liability insurance shall be supplied. The proof of insurance shall bear the insurance
carrier's name, address and phone number. The proof shall also bear the name and address of the insured.
This document shall contain the coverage schedule, explaining the type of insurance, the policy number,
the effective date of coverage, the policy expiration date and the individual limits. The minimum amount
of coverage shall be as follows.
* General commercial liability in the amount of $500,000 per occurrence / $1,000,000 aggregate.
* Workers' Compensation in the amount of $500,000 employer's liability
* Cyber liability in the minimum amount of $1,000,000 per occurrence. The amount of Product Liability
must be adhered to by both manufacturer and dealer, who will be providing the product. Utilizing the
video laryngoscope's manufacturer's insurance will be acceptable if the respondent is an authorized
dealer, they also must have coverage.
Respondents failing to submit proof of the above requirement cannot be accepted and their Proposal will
be rejected. All Respondents must have any and all current licenses required by state law to do business
in the state of Delaware.
All equipment furnished shall be guaranteed to be new and of current manufacture; meet all requirements
of this specification; and be in proper operating condition at the time of delivery. All parts shall be of high-
quality workmanship and construction. No part or attachment shall be substituted or applied contrary to
the manufacturer's recommendations and standard practices.
Does the respondent comply with INSURANCE requirements? Yes ____ No ____ Initials ______
Service Availability
Convenience and experience will be determining factors in defining acceptable service. Personnel
performing the service shall be trained by the manufacturer. In order to evaluate the proposed service
facility, the following information shall be provided on the appropriate lines.
Facility Name (If not the manufacturer): ________________________________________
Address: ________________________________________________________________
City: _________________________ State: _______________ Zip Code: _______________
Contact: __________________________________________________________________
Phone: Toll Free Preferably: __________________________________________________
If an onsite service is unavailable and service is required to be completed at the manufacturer or a service
center, explain the process.
Respondent Documentation Requirements
The respondent shall utilize these specifications and return their proposal in the same format. Submission
of the specifications in alternate format will be grounds for rejection.
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Are your specifications in the same format? Yes ____ No ____ Initials ______
Non-Collusive Bid Certification
By submission of this bid response, the Respondent and/or the Respondent's authorized representatives
certify under penalty of perjury, that to the best of their knowledge and belief the following: The prices in
the bid response have been arrived at independently without collusion, consultation, communication, or
agreement for the purpose of restricting competition, as to any matter relating to such prices with any
other Respondent or with any competitor, and unless otherwise required by law, the prices which have
been quoted in the response have not knowingly been disclosed by the Respondent and will not knowingly
be disclosed by the Respondent, prior to the public bid opening, either directly or indirectly to any
competitor, and; No attempt has been made or will be made by the Respondent, for the purpose of
restricting competition, to induce any person, partnership or corporation not to submit a response.
Does the respondent comply with this requirement? Yes ____ No ____ Initials ______
Non-Discrimination and Equal Opportunity
The Respondent/Contractor agrees to comply with all federal statutes relating to non-discrimination.
These include but are not limited to:
(a) Title VI of the civil rights act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race,
color or national origin
(b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 16811683, and 1685-1686),
which prohibits discrimination on the basis of sex
(c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits
discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990
(d) The Age Discrimination Act of 1974, as amended (42 U.S.C. 6101-6107), which prohibits discrimination
on the basis of age;
(e) The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse
(f) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of
1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism
(g) 523 and 527 of the Public Health Service Act of 1912 (U.S.C. 290 dd-3 and 290 ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patient records
(h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing;
(i) Any other nondiscrimination provisions in any specific statute(s) applicable to any Federal funding for
this Agreement;
(j) The requirements of any other nondiscrimination statute(s) which may apply to this agreement.
Does the respondent comply with this requirement? Yes ____ No ____ Intials ______
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