Video Conferencing Replacement for Small/Medium Conference Rm

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 334310 - Audio and Video Equipment Manufacturing
Posted Date: May 18, 2026
Due Date: Jun 2, 2026
Solicitation No: SRC0000039351
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Solicitation ID: SRC0000039351
Solicitation Name: Video Conferencing Replacement for Small/Medium Conference Rm
Original Begin Date: 5/18/2026 3:57:22 PM
Begin Date: 5/18/2026 3:57:22 PM
End Date: 6/2/2026 5:00:00 PM
Inquiry End Date: 5/29/2026 12:00:00 PM
Commodity: Phone and video conference equipment and hardware and controllers
MBE Set Aside: MBE Set Aside
Agency: ETC100000 Broadcast Educational Media Co ETECH
Solicitation Status: Open for Bidding
Solicitation Type: Request For Proposal (RFP) (Double Envelope)

Solicitation General Information
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID
SRC0000039351
Solicitation Name
Video Conferencing Replacement for Small/Medium Conference Rm
RFx Type
Request For Proposal (RFP) (Double Envelope)
Lot #
1
Solicitation Status
Open for Bidding
Round #
1
MBE Set Aside
Begin Date
5/18/2026 3:57:22 PM (ET)
Amendment?
End Date
6/2/2026 5:00:00 PM (ET)
Inquiry End Date
5/29/2026 12:00:00 PM
Summary

The Broadcast Educational Media Commission (BEMC) is soliciting bids to replace end-of-life equipment in a small/medium conference room at 2470 North Star Road, Columbus, Ohio, 43221. The conference room is used by agency leadership for audio and video calls, and for smaller public meetings.

BEMC has standardized on utilizing the Microsoft Teams platform and will purchase the Microsoft Teams room license via the State’s existing contract.

The conference room measures 16’ 5.5” by 14’6.25”. Proposed video conferencing equipment must be appropriate for this room size.

The conference room currently has the following:

The video conferencing equipment and television are mounted on the shorter wall, along with a whiteboard. The Trio 8800 resides on the table for end user control and audio.

The video conference equipment will no longer be supported after June 30, 2026. This is the core component that BEMC desires to be replaced.
BEMC is not interested in replacing the television or whiteboard.
BEMC will:

Any additional questions must be submitted through OhioBuys using the “Inquiry” function.  Do not submit questions directly to agency employees or via the agency public website “Contact Us” function. Suppliers contacting employees directly or via the agency public website will be directed to OhioBuys.

Predecessor Contract
Process

The Broadcast Educational Media Commission (BEMC) is soliciting bids to replace end-of-life equipment in a small/medium conference room at 2470 North Star Road, Columbus, Ohio, 43221.

The review of submitted bids will be based on vendors meeting the following requirements:

Any additional questions must be submitted through OhioBuys using the “Inquiry” function.  Do not submit questions directly to agency employees or via the agency public website “Contact Us” function. Suppliers contacting employees directly or via the agency public website will be directed to OhioBuys.

Ship To
P003960 ETC NORTHSTAR 2470 North Star Road Columbus
Contracting Entity
ETC100000 Broadcast Educational Media Co ETECH
1 Record(s)
0 Record(s)
Solicitation Documents
Keywords
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State Terms and Conditions RFx Commercial Documents (Approved)
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