VIBRATION ANALYSIS

Number

Title

2/26/2025 2:30 PM

3/5/2025 11:00 AM

3/14/2025 2:30 PM

NAJEY MCDUFFIE AT NAJEY.MCDUFFIE@PGWORKS.COM

RFQ

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

VARIOUS,
PHILADELPHIA, PA US

PLEASE SUBMIT A SEALED BID FOR RFQ 35615 VIBRATION ANALYSIS.

** ALL QUESTIONS CONCERNING THIS REQUEST FOR QUOTATION MUST BE SUBMITTED VIA PROCUREWARE AT PGW.PROCUREWARE.COM ON MARCH 5, 2025 BY 11:00 AM.

** BIDS MUST BE RECEIVED BY MARCH 14, 2025 AT 2:30 P.M., VIA PROCUREWARE AT PGW.PROCUREWARE.COM

SCOPE OF WORK:

PROVIDE SERVICE TO VIBRATION INFRARED THERMOGRAPHY, ULTRASONIC DETECTION, MACHINERY DIAGNOSTICS, VIBRATION AND NOISE CONTROL, SHAFT ALIGNMENT, OIL ANALYSIS, START-UP/ ACCEPTANCE TESTING, AND ENGINEERING SERVICES SUCH AS MACHINERY ISOLATION ANALYSIS, ROTOR BALANCING, MACHINERY ALIGNMENT AND ROUTINE DATA.

CONTRACT TERM:

2 YEARS; WITH THE OPTION OF TWO (2), ONE (1) YEAR RENEWALS.

BASIS OF AWARD:

THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.

BID PRICING:

PLEASE SEE CRITERIA FOR BID EVALUATION.

PRICE INCREASES/DECREASE REQUIREMENTS:

ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER.  FOR THE INITIAL TERM OF ONE (1) YEAR; THEREAFTER, PRICES MAY BE INCREASED FOR EACH SUBSEQUENT THREE (3) ONE (1) YEAR PERIOD THROUGHOUT THE DURATION OF THE CONTRACT, WHICH MAY BE RENEWED UNDER THE TERMS AND CONDITIONS OF THIS AGREEMENT AT THE SOLE OPTION OF PHILADELPHIA GAS WORKS (PGW) ON AN ANNUAL BASIS FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERM(S). VENDOR MAY INCREASE PRICES FOR THE FUTURE RENEWAL PERIODS PROVIDED THAT:

NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM.  PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND/OR INDUSTRY BULLETIN.  THE PRICE INCREASE LETTER SHALL BE SENT TO NAJEY.MCDUFFIE@PGWORKS.COM, REFERENCING RFQ#, BLANKET OR CONTRACT #, CONTRACT TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE CONTRACT AT ITS DISCRETION.

FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING:

IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM.

FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABOR, BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE:

https://www.bls.gov/regions/mid-atlantic/data/consumerpriceindexhistorical_philadelphia_table.htm

IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM.  THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS.

NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S).

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

MINORITY PARTICIPATION GOALS:

Philadelphia Gas Works (PGW) has established an anti-discrimination policy relating to the participation of Minority, Women, Veteran, and/or Disabled Owned Business Enterprises collectively known as Disadvantage Business Enterprises (“DBEs”) in contracts and in workforces, which policy is designed to provide equal opportunity for all businesses and persons to assure that its funds are not used, directly or indirectly, to promote, reinforce or perpetuate discriminatory practices.  Bidders must complete the Demographic Survey, attached hereto and submit same with their bids.

For this project, PGW has not established ranges for the participation of DBEs, but bidder is encouraged to exercise Best and Good Faith Efforts to include DBEs in this bid and in bidder’s supply chain. “Best and Good Faith Efforts” are those efforts, the scope, intensity and appropriateness of which are designed and performed to achieve meaningful participation of DBEs in the work described in this bid.

Each bidder must exercise its “Best and Good Faith Efforts” to include DBEs in its bid.  Bidder’s desire to self-perform all the work does not excuse bidder from its exercise of Best and Good Faith Efforts.  In furtherance of such purpose, each Bidder may employ some or all the following methods:

1. Contact DBEs that reasonably could be expected to submit a quote before the bid date and notify them of the nature and scope of the work to be performed.
2. Break down or combine elements of work into economically feasible units to facilitate DBE participation.
3. Work with trade, community, or other organizations that provide assistance in recruitment of DBEs.

FURTHERMORE, AS A SHARED SERVICE, PGW OFFERS THE OFFICE OF ECONOMIC OPPORTUNITY (OEO) REGISTRY OF CERTIFIED DBES MAINTAINED BY THE OEO AS A RESOURCE FOR SOURCING AND SOLICITING AVAILABLE DBES FOR THIS PROJECT. THE REGISTRY IS AVAILABLE ONLINE AT WWW.PHILA.GOV/OEO/DIRECTORY. FIRMS OWNED AND CONTROLLED BY MINORITY PERSONS, WOMEN, VETERAN, OR DISABLED PERSONS, WHICH ARE CERTIFIED AS DBES BY AN APPROVED CERTIFYING AGENCY, MAY APPLY TO THE OEO FOR LISTING IN ITS OEO CERTIFIED VENDOR REGISTRY.

BIDDERS ARE ALSO ENCOURAGED TO IDENTIFY ANY DBES THAT WILL BE USED BY THE BIDDER IF SUCCESSFUL, BY COMPLETING PGW’S BEST AND GOOD FAITH EFFORTS SOLICITATION FOR PARTICIPATION AND COMMITMENT FORM, ATTACHED HERETO AND SUBMIT WITH BID. ANY QUESTIONS REGARDING PGW’S SUPPLIER DIVERSITY PROGRAM AND THE ASSIGNED GOALS TO THIS

RFQ, PLEASE CONTACT REBECCA THAM VIA EMAIL AT REBECCA.THAM@PGWORKS.COM

CONTRACTORS ARE REQUIRED TO MEET AND/OR EXCEED THE MBE/WBE PARTICIPATION TARGETS ESTABLISHED FOR RFQ/PROJECT AS INDICATED IN ATTACHMENT "A” – PGW MINORITY PARTICIPATION PROGRAM.

ADDITIONAL NOTES:

1. THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.
2. ALL CONTRACTORS MUST ADHERE TO ALL REQUIREMENTS AND STANDARDS THAT HAVE BEEN OUTLINED IN THE ATTACHED DETAILED SCOPE OF WORK/SPECIFICATION AND ALL OTHER SUPPORTING DOCUMENTATION PERTAINING TO THIS PROJECT.
3. ALL CONTRACTORS MUST MEET THE SPECIFIED REQUIREMENTS SET FORTH IN THE INSURANCE SPECIFICATION ATTACHED HERETO. NAMING PGW AND THE PFMC AS ADDITIONAL INSURED. EVIDENCE OF CURRENT INSURANCE COVERAGE IS TO BE SUBMITTED WITH YOUR BID SUBMISSION.
4. ALL CONTRACTORS MUST COMPLETE AND RETURN THE BIDDER’S CERTIFICATION FORM WITH YOUR BID RESPONSE; IMPRINTED WITH YOUR COMPANY’S CORPORATE SEAL.
5. ALL SUBCONTRACTORS MUST BE APPROVED BY PGW.
6. ALL CONTRACTORS SHALL UTILIZE A LABOR FORCE THAT WILL NOT LEAD TO ANY STOPPAGES, PICKETING OR OTHER LABOR DISTURBANCES. BIDDER’S INDEMNIFICATION UNDER THE CONTRACT SHALL INCLUDE ANY CLAIMS OR LOSSES ARISING FROM ANY LABOR DISTURBANCE, INCLUDING LOSSES TO PGW IF A LABOR DISTURBANCE CAUSES A STOPPAGE BY PGW’S UNIONIZED FORCES.
7. IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES”.
8. ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
9. PLEASE REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT OF INVOICES. FOR ASSISTANCE OR IF YOU HAVE ANY INVOICING QUESTIONS, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980. PLEASE SEE THE ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS ATTACHED.
10. PLEASE ENSURE THAT ALL REQUIRED DOCUMENTS INCLUDED IN THIS RFQ, IS COMPLETED ACCORDINGLY AND SUBMITTED WITH YOUR BID RESPONSE. PLEASE NOTE THAT YOU WILL BE DEEMED NON-RESPONSIVE FOR ANY MISSING AND/OR INCOMPLETE REQUIRED DOCUMENTS RELATED TO THIS RFQ.
11. ANY BIDDER THAT HAS HAD A CONTRACT WITH PGW TERMINATED DURING THE PREVIOUS THREE YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
12. THE SUCCESSFUL CONTRACTOR SHALL OBTAIN AND PAY FOR ALL REQUIRED PERMITS.
13. CONTRACTORS AND THEIR EMPLOYEES WILL ONLY ENGAGE IN ACTIVITIES DIRECTLY RELATING TO THE SUBJECT SCOPE OF WORK. "HORSEPLAY" AND OTHER NON-JOB RELATED ACTIVITIES ARE NOT PERMITTED.
14. FOR ALL NEW CONTRACTORS, PLEASE COMPLETE THE ATTACHED QUESTIONNAIRE AND FINANCIAL STATEMENT FOR QUALIFYING VENDORS OR CONTRACTORS’ QUALIFICATION QUESTIONNAIRE (IF APPLICABLE).
15. THE SUCCESSFUL CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROPER INSTALLATION AND WORKING OF EVERYTHING IN THIS CONTRACTOR AND SHALL GUARANTEE TO REMEDY FREE OF CHARGE ANY DEFECTS IN WORKMANSHIP AND MATERIALS THAT GIVES RISE TO TROUBLE OF ANY KIND FOR A PERIOD OF 12 MONTHS FROM THE TIME OF FINAL ACCEPTANCE OF HIS WORK.

16. CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

ANY QUESTIONS REGARDING THIS RFQ PACKET, PLEASE CONTACT NAJEY MCDUFFIE VIA EMAIL AT NAJEY.MCDUFFIE@PGWORKS.COM

BID PREPARED BY: ____________________________

TELEPHONE/FAX NUMBER: ____________________________

E-MAIL ADDRESS: ____________________________________