Vending Machine Services

Vending Machine Services

25P3-005

Contact Person: Akinola Oshodi

akinola.oshodi@santacruzcountyca.gov

Questions must be submitted during the Q&A Period as described in the Timeline using the Question and Answer tab for this solicitation.

The County of Santa Cruz invites sealed proposals from qualified and experienced vendors to provide vending machine services at designated County facilities. The selected contractor shall furnish, install, stock, maintain, and service vending machines, including all labor, equipment, products, and incidentals necessary to ensure reliable and high-quality service for County employees and visitors.

The County seeks a vendor capable of delivering a variety of food and beverage options, maintaining machines in clean and operable condition, and providing responsive restocking and maintenance services. The objective of this project is to enhance workplace convenience through accessible, well-maintained vending solutions that meet the needs of a diverse workforce while ensuring competitive pricing and dependable service.

Established in 1850 as one of the state’s original 27 counties, the County of Santa Cruz was originally called Branciforte. The name was later changed to Santa Cruz, which is “holy cross” in Spanish. The County of Santa Cruz geographically is the second smallest county within the State of California yet it has one of the largest unincorporated area populations. The 2020 estimated population for the County of Santa Cruz by the U.S. Census Bureau was 270,861. The County encompasses an urban service area of 440 square miles.

The County is soliciting proposals from qualified vendors to provide comprehensive vending machine services at select County locations. The intent of this Request for Proposals (RFP) is to establish a service agreement with a vendor that can supply, install, and maintain vending machines offering food and beverage products for employees and authorized visitors.

The following provides a general overview of services associated with the scope of work anticipated under this Request for Proposals (RFP):

• Installation and placement of vending machines at County-designated locations
• Ongoing restocking of products with a variety of quality food and beverage options
• Routine maintenance, cleaning, and repair of machines to support reliable operation
• Availability of modern payment options, including cashless payment capabilities where feasible
• Customer service support and response to service issues
• Compliance with applicable health, safety, and accessibility regulations
• Coordination with County representatives regarding placement, service schedules, and operational expectations