Request for Qualifications with Price Proposals
RFQ/P #46-015
For the provision of
Vehicle Scale Inspection, Maintenance, and Repair Services for Hall County Landfill and Resource Recovery
Purpose:
Hall County, Georgia, (herein “County”) a municipal entity of the State of Georgia, Public Works and Utilities Department, is seeking qualified Contractors to provide
comprehensive inspection, maintenance, and repair services on a monthly basis to ensure optimal operation of its vehicle scales at the Hall County Landfill and Recycling Center to ensure the continued accuracy, safety, and compliance with applicable regulations and manufacturer specifications
(herein “Services”).
Schedule of Events:
Bid Post Date
: Wednesday, May 14, 2025
Bidder’s Questions Due Date:
Friday, May 23, 2025
Response to Bidder’s Questions Due:
Tuesday, May 27, 2025
Bid Due Date:
Thursday, May 29, 2:00pm EST
Bidding Process:
The County is now accepting sealed bid proposals from qualified Contractors (herein “Bidder” or “Contractor”) for the Services. The County will accept sealed bids in the Purchasing Division on the fourth (4
th
) floor of the Hall County Government Center, located at 2875 Browns Bridge Road, Gainesville, GA 30504, Thursday, May 29, 2025 by 2:00pm EST. Late bids may not be evaluated. All bid packets must be sealed and be time and date stamped by the Hall County receptionist located on the 4
th
floor to be considered.
Term:
It is the County’s intention to award one (1) firm for all the Services listed herein for an initial one (1) year term followed by four (4) additional renewal options. Renewal options are not guaranteed.
Cost Proposals:
Bidder’s costs shall be firm and fixed for the initial contract term.
Questions:
Address all questions and communications solely to Andrew Youngblood, Issuing Officer, at
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for clarifications of this RFQ/P requirements.
Public Reading:
Bid openings are open to the public and Bidders. Bidders are not required to attend but may do so. The Issuing Officer named herein will open and publicly read all Bidders’ company names and location on the date, time, and address above. Cost will not be read at this time.
Addenda:
If needed and in the best interest of the County, the Purchasing Division may make any extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet.
Pre-Bid Meeting:
Not required for this solicitation.
Technical Qualifications & Proposal Response:
Bidders must answer all mandatory questions found on Exhibit G – Mandatory Scored Questions, which are weighted and will be scored by the County’s evaluation committee. The County’s evaluation committee will score and assign point values to the responses. The total maximum points are set at 1,000. The County has assigned an 80/20 split for scoring points: eight hundred (800) points available for Technical Qualifications, and two hundred (200) points available for the Cost Proposal. The Bidder with the highest total point score closest to 1,000 will be the apparent contract award winner.
Taxes:
Hall County, Georgia is exempt from State of Georgia Sales and Use Tax. A Certificate of Exemption will be made available upon request to the awarded firm.
Performance and Payment Bonds:
Not required for this solicitation.
