26-10 Vehicle Maintenance

HOUSTON COUNTY BOARD OF COMMISSIONERS
PURCHASING DEPARTMENT
Vanessa Zimmerman
200 Carl Vinson Pkwy Warner Robins, GA 31088 Director of Purchasing
(478) 236-1700 vzimmerman@houstoncountyga.gov
INSTRUCTIONS TO BIDDERS
These instructions will bind bidders to terms and conditions herein set forth, except as
specifically qualified in special bid and contract terms issued with any individual bid.
1. The following criteria are used in determining low responsible bidders:
(a) Ability, capacity, and skill of bidder to perform required service.
(b) Whether bidder can perform service promptly or within specified time.
(c) The character, integrity, reputation, judgment, experience, and efficiency of bidder.
(d) The performance of previous contracts.
(e) The suitability of equipment or material for County use.
(f) The ability of bidder to provide future maintenance and parts service; and
(g) Awards will be based on the best value to Houston County.
2. Houston County Board of Commissioners is exempt from all State Sales Tax and Federal
Excise Tax.
3. The bids should be tabulated, totaled, and checked for accuracy. The unit price will prevail
in case of errors.
4. All required information should be included in bid for your proposal to receive full
consideration.
5. Any questions or clarifications may be directed to Vanessa Zimmerman, Director of
Purchasing, at any of the above listed numbers, e-mail or address.
6. Quote all prices FOB Destination. Destination to be specified at time of order.
7. SEALED BIDS shall be addressed to the Houston County Purchasing Department, 200
Carl Vinson Pkwy, Warner Robins, Georgia 31088. NO OTHER county offices will
accept bids unless specified on the bid. Also, ABSOLUTELY NO FAXED OR PHONED
IN BIDS WILL BE ACCEPTED OR CONSIDERED FOR AWARD.
8. All bidders must be recognized dealers in the materials, services or equipment specified and
be qualified to advise on their application or use. A bidder at any time requested must
satisfy the Purchasing Department that they have the requisite organization, capital, plant,
stock, ability and experience to satisfactorily execute the contract in accordance with the
provisions of the contract in which they are interested.
Bid 26-10: Instructions to Bidders / Page 1 of 2 Pages

HOUSTON COUNTY BOARD OF COMMISSIONERS
PURCHASING DEPARTMENT
Vanessa Zimmerman
200 Carl Vinson Pkwy Warner Robins, GA 31088 Director of Purchasing
(478) 236-1700 vzimmerman@houstoncountyga.gov
9. Local Preference: Bids awarded to local vendors contribute to the local tax base and
will, therefore, be given special consideration when bidding against outside vendors.
Bids received from vendors within the confines of the county will be given preference if
their bid is within three percent (3%) of the low bid submitted by any out-of-county
bidder. This policy does not apply to any purchases of materials, equipment or services of
more than $150,000.00. On those cases, the Board of Commissioners will make their
decision based on the lowest and best bid as submitted.
10. Price Matching and Multiple Vendor Use: Houston County reserves the right to
procure services covered under this solicitation from additional vendors not awarded the
primary bid if such vendors agree to provide the same goods or services at pricing equal
to or lower than the pricing submitted by the awarded bidder(s). Nothing in this
solicitation shall be construed as granting exclusive rights to any awarded vendor, and
Houston County retains the right to utilize other qualified vendors when deemed to be in
the best interest of the County.
Bid 26-10: Instructions to Bidders / Page 2 of 2 Pages

FY26-10 Vehicle Maintenance Bid
Due - Friday April 10,2026 at 2 p.m.
FY26 Vehicle Maintenance Bracket Definitions
Bracket A - Sedan / Compact:
Includes Dodge Charger and Ford Escape class vehicles.
Bracket B - Small / 1/2 Ton Truck:
Includes Ford Ranger, Ram 1500, and Ford F-150 class vehicles.
Bracket C - Full SUV:
Includes Ford Explorer, Ford Expedition, and Chevrolet Tahoe class vehicles.
Bracket D - Transit / Specialty:
Includes Ford Transit vans and similar specialty fleet & EMS vehicles.

FY26-10 Vehicle Maintenance Bid
Due - Friday April 10,2026 at 2 p.m.
Bracket A - Bracket B - Bracket D -
Bracket C -
Service Sedan / Small & 1/2 Transit /
Full SUV
Compact Ton Truck Specialty/ EMS
Air Filter - Cabin
Air Filter - Engine
Battery - Charging System Test
Battery - Replacement (New battery Includes cable
terminals & Labor)
Battery - Replacement (New battery Includes cable
terminals & Labor) AGM
Engine Diagnostic
Labor Rate (Per Hour)
Maintenance - Air Conditioning (Includes Diagnostic,
tighten belt, leak check)
Maintenance - Cooling System
Maintenance - Fuel Filter Service
Maintenance - Fuel Injection & Induction Cleaning
Maintenance - Oil Change - Conventional
Maintenance - Oil Change - Synthetic
Maintenance - Power Steering Flush
Maintenance - Rear End Service
Maintenance - Serpentine Belt Replacement
Maintenance - Transmission
Maintenance - Tune-Up (Parts & Labor)
Parts Markup (Cost + %)
Service - Roadside Call

FY26-10 Vehicle Maintenance Bid
Due - Friday April 10,2026 at 2 p.m.
Bracket A - Bracket B - Bracket D -
Bracket C -
Service Sedan / Small & 1/2 Transit /
Full SUV
Compact Ton Truck Specialty/ EMS
Service - Towing
Wheel - Balance Only (Per Tire)
Wheel - Mount & Balance (Per Tire)
Wheel - Rotate & Balance (Per Tire)
Wheel - Rotate Only (Per Tire)
Wheel - Tire Repair (Per Tire)
Wheel - Valve Stem (Each)
Wheel - Weights (Per Tire)
Wheel Axel - [Front/Rear] Tire Alignment (Includes
Diagnostic)
Wheel Axel - Brake Inspection
Wheel Axel Alignment
Wheel Axel- Brakes [ Front ] - Turn Rotors & Replace
Pads (OEM)
Wheel Axel- Brakes [ Front ] - Replace Rotors & Pads
(OEM)
Wheel Axel- Brakes [ Rear ] - Replace Rotors & Pads
(OEM)
Wheel Axel- Brakes [ Rear ] - Turn Rotors & Replace
Pads (OEM)
Wiper Blade (Pair)
Wiper Blade (Single/Rear)