Vegetation Clearing of Neck River
| Agency: | Madison town |
|---|---|
| State: | Connecticut |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 12, 2026 |
| Due Date: | Jan 22, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Vegetation Clearing of Neck River
|
| Category: | Madison Bid / RFP / RFQ Postings |
| Status: | Open |
|
Attachment Preview
INVITATION TO BID
Vegetation clearing of the Neck River flood water diversion swale and earthen
dam structure.
Located north of Deepwood Drive
Town of Madison, Connecticut
January 12, 2026
The Town of Madison is seeking qualified contractors to clear vegetation from a flood water
diversion swale and upon an earthen dam structure at Deepwood Drive in Madison, CT in
accordance with the project specifications.
A mandatory pre-bid site walk will be held at #80 Deepwood Drive, Madison, CT at
11:00am Thursday January 15, 2026. Attendance is required in order to submit a bid.
Sealed bids will be received at the Office of the First Selectwoman located at the Town Hall,
8 Campus Drive, Madison, CT 06443 until 12:00pm local time Thursday, January 22, 2026 at
which time and place they will be immediately thereafter publicly opened and read aloud.
The Town of Madison reserves the right to waive any informalities or defects in bids, to reject
any or all bids, and to accept a bid that in its sole discretion is in the best interest of the Town of
Madison.
Questions regarding this invitation to bid should be addressed to John Iennaco, Director of
Public Works, Town Offices Building, 8 Campus Drive, Madison, CT 06443, telephone (203)-
245-5660, email: iennacoj@madisonct.org.
Dated at Madison, Connecticut
This 12th day of January, 2026
Peggy Lyons, First Selectwoman
Project Specifications
Vegetation clearing of the Neck River flood water diversion swale and
earthen dam structure.
Located north of Deepwood Drive
Town of Madison, Connecticut
January 12, 2026
Article
1. Project Identification
2. Intent of Project Specifications, Scope of Work, Schedule and Time for Completion
3. Preparation and Submission of Bids
4. Conditions of the Work
5. Receipt and Opening of Bids
6. Effective Time Period of Bids
7. Withdrawal of Bids
8. Rejection of Bids
9. Errors in Bids
10. Approximate Quantities
11. Qualifications of Bidders
12. Taxes
13. Indemnification
14. Insurance
15. Award of Contract
16. Compliance with Laws, Regulations, Codes and Ordinances
17. Non-Discrimination and Equal Employment Opportunity
18. Contractor’s Hours of Operation
Attachment: A
Bid Proposal Form
Attachment: B
References
Attachment: C
Site map
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1. Project Identification
Project Name: Vegetation clearing of the Neck River flood water diversion swale and
earthen dam structure.
Project Location: Within a contiguous deeded access easement in the Town of Madison,
Connecticut over the following addresses on Deepwood Drive: #72, 78, 80, 90, 96, 100, 106,
112, 126 and Madison Land Trust property.
Easement holder over the above addresses: Town of Madison, Connecticut
Address:
Office of the First Selectwoman
Town Offices Building
8 Campus Drive
Madison, Connecticut 06443
2. Intent of Project Specifications, Scope of Work, Schedule and Time for Completion
A. Intent of Project Specifications
The Town of Madison is seeking qualified contractors to clear vegetation from a flood water
diversion swale and upon an earthen dam structure. All work shall be within an easement area of
which the Town of Madison has deeded rights of access and maintenance over the specific
addresses listed above.
B. Scope of Work within easement area
The easement limits will be marked with survey stakes and red/white stripe flagging by the
Department of Public Works prior to the commencement of work. The marked easement area is
for access to, and maintenance of the diversion swale and dam as it exists on the specific
properties noted above. Absolutely no clearing, trespass, equipment movement or storage should
occur outside of the flagged easement area.
The intent of this project is to clear all brush, briars, vines, woody vegetation, snags, and trees
with a 4” diameter at breast height (DBH) or less from the following areas:
1. The entire earthen dam structure consisting of the entire top, north and south slopes to
where toe of each slope meets original grade. (Approximately 530’ in length) Manual
clearing methods or low-impact track-mounted equipment shall be utilized, to avoid over-
compacting or damaging the dam surface.
2. The side slopes, riprap armored channel, and adjacent dikes of the entire diversion swale
from the grouted rip-rap inlet at the east end (behind address #80) to the westerly end of
the rip-rap channel (address #126). (Approximately 1,500’ in length)
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3. The approximate area of clearing is 5.75 acres.
4. Site maps will be provided at a required contractor’s pre-bid site walk.
5. All wood chips and brush debris shall be removed from the easement area and not
deposited on site.
6. Contractor shall furnish all necessary equipment and personnel to complete the above
described work.
7. A future phase of this project will be the removal of all trees greater than 4” DBH and will
be bid separately at a later date.
C. Access to site
The permanent access easement has two (2) points of ingress and egress from Deepwood Drive.
1. The first access location is at address #80 and has the following site conditions: an 80’ long
paved driveway, a 25’ long wooden bridge (unknown weight capacity) and 250’ of grass
lawn. *Two recently planted cherry trees block the lawn crossing and will need to be
removed as part of this bid to allow access.
2. The second access location is at address #126 and has the following site conditions: a 72’
long paved driveway, a 40’ long wooden bridge (unknown weight capacity) and 280’ of
grass lawn. *Two parked motor vehicles are partially within the easement and will be
relocated by homeowner to allow access.
3. The contractor is responsible for evaluating the two access points and entering the job site
in a safe and practical manner.
D. Schedule and time for completion
The work should ideally be done when the ground is in a frozen state to limit damage to access
points. If this cannot occur, care should be taken when driving trucks or equipment to enter the
site.
Wood matting may be necessary at access points. Any damage to lawn areas will be repaired by
the contractor with topsoil and seed in the spring.
The contractor shall have 45 days from the bid award to complete the clearing project.
The Town of Madison Department of Public Works will have a representative check in at the job
site each day that the contractor is working to monitor progress.
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3. Preparation and Submission of Bids
A Lump sum completion fee is required. The Town reserves the right to reject any and all bids at
the sole discretion of the Town.
All Bids must be made on the Bid Proposal Form included in these Project Specifications and
signed by the Bidder. All prices requested in the Bid Proposal Form must be filled in, either
hand written in ink or type written, in both words and in figures. Changes or revisions to the
hand written or type written prices must be explained or noted over the signature of the Bidder.
Sealed bids will be received at the Office of the First Selectwoman located at the Town Hall,
8 Campus Drive, Madison, CT 06443 until 12:00pm local time Thursday, January 22, 2026 at
which time and place they will be immediately thereafter publicly opened and read aloud.
The Town will not be liable to any Bidder for any unforeseen circumstances, delivery or postal
delays. Each Bidder is responsible for submission of their bid. Additional time will not be
granted to a single Bidder; however, additional time may be granted to all Bidders when and if
the Town determines that circumstance warrants it.
The Bid Award is expected by January 28, 2026 and the Project schedule requires the Work to be
substantially complete by March 14, 2026.
4. Conditions of the Work
Each Bidder is expected to examine the site of the Work and based on the bidder’s own
inspections and interpretations decide for themselves the character of the materials to be
encountered and other conditions affecting the Work.
5. Receipt and Opening of Bids
Bids for the Project will be received by the Town of Madison until the date and time, and at the
place indicated in the Invitation to Bid.
6. Effective Time Period of Bids
All Bids shall remain in effect and open for acceptance by the Town of Madison for a period of
sixty (60) days after the date fixed for the opening of Bids indicated in the Invitation to Bid.
7. Withdrawal of Bids
Bids may be withdrawn by request of the Bidder, by written authorization only, received by the
Town of Madison prior to the time indicated for opening of Bids. Bids withdrawn in accordance
with the foregoing conditions shall be returned to the Bidder.
8. Rejection of Bids
The Town of Madison reserves the right to waive any informalities or defects in bids, to reject
any or all bids, and to accept a bid that in its sole discretion is in the best interest of the Town of
Madison. Bids not prepared and submitted in accordance with the provisions of the project
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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