Veeder Root Inspection and Repair

Agency:	City of Philadelphia
State:	Pennsylvania
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors 541350 - Building Inspection Services 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Oct 23, 2025
Due Date:	Nov 19, 2025
Solicitation No:	B2625453
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Header Information

Bid Number:

B2625453

Description:

Veeder Root Inspection and Repair

Bid Opening Date:

11/19/2025 10:30:00 AM

Purchaser:

Chen Huang

Organization:

City of Philadelphia

Department:

25 - Fleet Services

Location:

OFM - Fleet Management Purchasing

Fiscal Year:

Type Code:

DB - Invitation and Bid, Departmental

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

01/01/2026

Available Date
:

10/23/2025 01:00:00 PM

Info Contact:

chen.huang@phila.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

There is a mandatory site inspection requirement for the bid per section 1.12 of the bid document. If previously held the contract, please indicate in question 23 of the questions tab the bid and contract numbers.

Bulletin Desc:

It is the intent of the City of Philadelphia to make an award for Veeder Root Inspection and Repair to the City of Philadelphia's Department of Fleet Services as specified herein during the contract period. All quotes must be submitted through PHL Contracts no later than 10:30AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the seller's responsibility to make sure that the quote is submitted in a timely manner.

Ship-to Address:

Joe Antonelli - Materials Manager
Fleet Services
Land Title Building
100 South Broad St.
3rd Floor
Philadelphia, PA 19110
US
Email: joseph.antonelli@phila.gov
Phone: (215) 686-1888

Bill-to Address:

Wanda Shepard - Accounts Payable
Fleet Services
Land Title Building
100 South Broad St.
3rd Floor
Philadelphia, PA 19110
US
Email: Wanda.shepard@phila.gov
Phone: (215) 686-1893

Print Format:

Bid Vendor Print Form

File Attachments:

B2625453_Seller_Checklist.pdf
Bid B2625453 Veeder Root Inspection and Repair.pdf
B2625453_ PHL Seller Contact Form.pdf
B2625453_Seller Customer References Form.pdf
Bid B2625453 Repair Testing Inspection Programming of Veeder Root Tank Monitoring System ADP No Ranges.pdf
B2625453_OEO Solicitation and Commitment Form.pdf
B2625453 Annual-bid-security-application.pdf
B2625453_SSE Terms and Conditions for PHLContracts 22.pdf
B2625453_17-1300 SSE Terms and Conditions Contract Addendum.pdf
B2625453_PHL Consent_Authorization Form.pdf
B2625453_LBE Determination Form.pdf
Mandatory site visit certification for B2625453.pdf
B2625453 Overfill Protection Eval Form.pdf
B2625453 Sensor Functionality Testing Form.pdf

Form Attachments:

Required Quote Attachments

Questions:

Question #	Print Sequence	Required	Question	Response
1	1.0	Yes	Seller shall indicate the bid has been read in its entirety.
2	2.0	Yes	Did your firm review seller's checklist to ensure it complies with all requirements of bid B2625453?
3	3.0	Yes	Have you uploaded your Consent and Authorization Form, with the appropriate signatories, for bid opportunities and participation in PHL Contracts.
4	4.0	Yes	Did your firm pay the fees required for the Annual Bid Security Program and Bid Processing?
5	5.0	Yes	If your firm paid the Annual Bid Security and Bid Processing Fees online, were the receipts uploaded with your response to Bid B2625453?
6	6.0	Yes	Please indicate completion of the Seller Contract Form which specifies to who, in your firm, any inquiries should be directed to concerning the contract that may result from the award of this quote (see the attachments tab).
7	7.0	Yes	Have customer references been provided? (Please see Attachments tab for Seller Customer References Form)
8	8.0	Yes	Seller to state how product(s), parts, supplies and/or equipment, and services are to be delivered to the City of Philadelphia: (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, electronically, etc.)
9	9.0	Yes	Unless otherwise stated in this invitation and bid, seller to specify if the delivery timeline is other than 30 days.
10	10.0	Yes	If applicable, do you acknowledge any and/or all amendments issues for Bid B2625453 and understand that the amendment(s) are now part of the bid proposal?
11	11.0	Yes	If applicable, do you acknowledge the Terms and Conditions Addendum that is subject to the requirements of Chapter 17-1300 of the Philadelphia Code?
12	12.0	Yes	Did your firm review the Economic Opportunity Forms (see Attachments Tab) and respond accordingly?
13	13.0	Yes	Does your product contain recycled content and/or shipped in material containing recycled content?
14	14.0	Yes	Is your product recyclable after it has reached its intended use?
15	15.0	Yes	Is your product shipped in returnable containers?
16	16.0	Yes	Did your firm submit a list of all technicians and their certifications and numbers with the response to Bid B2625453 per section 1.10 of the bid?
17	17.0	Yes	Did your firm upload certifications for UMX: Underground storage tank installation and modification and removal and AMEX: Aboveground storage tank system mechanical installation, modification and removal with the response to Bid B2625453?
18	18.0	Yes	Did your firm submit proof of at least two (2) equivalent installations to which shows he/she has provided such servicers under contract?
19	19.0	Yes	Seller to provide the Manufacturer's Price List Quoting from and the Date of the Price List for line #24 in the Item Tab.
20	20.0	Yes	Seller to provide the Manufacturer's Price List Quoting from and the Date of the Price List for line #25 in the Item Tab.
21	21.0	Yes	Seller to provide the Manufacturer's Price List Quoting from and the Date of the Price List for line #26 in the Item Tab.
22	22.0	Yes	Did your firm upload the Mandatory Site Visit Certification Form with the response to Bid B2625453?
23	23.0	Yes	Current or prior incumbents of the contract will not be required to provide site inspection documentation. If meets the criteria, seller shall indicate the bid and contract number held for the service.

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Veeder Root Inspection and Repair

Description

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