Various Professional Services

Agency:	Garfield city
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Nov 10, 2025
Due Date:	Dec 9, 2025
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Notices > Request for Qualifications Various Professional Services Posted: 11/10/2025 - 10:30 AM Due By: 12/09/2025 - 11:00 AM

PURSUANT to the provisions of N.J.S.A. 19;45A-20.5, et. seq, referred to as the New Jersey Pay to Play Law, the City of Garfield, County of Bergen, State of New Jersey, hereby solicits its proposals for the award of contracts for the following "Professional Services" for the 2026 calendar year:

ENGINEERING:

AUDITING SERVICES:

Municipal Auditor

LEGAL COUNSEL:

PLANNING SERVICES:

Municipal Planner

ARCHITECTURAL SERVICES:

Municipal Architect

MUNICIPAL COURT:

OTHER SERVICES:

The RFQs/RFPs can be found on the City website at www.garfieldni.org . Sealed RFQ/RFP (Request for Qualifications/Proposals) responses must be submitted to the City Clerk by 11:00 AM on Tuesday, December 9, 2025, at the City Clerk's Office in the Municipal Building, 111 Outwater Lane, Garfield, New Jersey 07026.
Interested parties can submit a proposal for any and all categories of the professional services listed above. No proposals will be accepted after the date and time indicated above.
All selections will be based on the review of the documents and information submitted, as well as independent research performed by the City, such as a review of references, an evaluation of performance with other governmental and non-governmental entities and/or all other available information.
The City of Garfield reserves the right to choose one or more professionals for each service, or to choose not to make a selection based on the notice, or to post subsequent notices for the same, similar, or different services.
Erin Delaney, MPA, RMC, CMC

City Manager/City Clerk

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CITY OF GARFIELD

REQUEST FOR PROPOSAL

MUNICIPAL ENGINEER

Date Issued:

November 10, 2025

Return Date & Time:

December 9, 2025, 11:00 AM

Return To:

City Clerk’s Office

City of Garfield

111 Outwater Lane

Garfield, NJ 07026

REQUEST FOR PROPOSAL FOR THE POSITION OF

MUNICIPAL ENGINEER FOR THE CITY OF GARFIELD

FOR THE TIME PERIOD JANUARY 1, 2026 THROUGH DECEMBER 31, 2026

The City of Garfield is soliciting proposals for the position of Municipal Engineer to provide professional

services to the City on all general engineering services related to the operations of the City. The City

Manager/Mayor and Council will select one or more licensed engineers for the provision of these services

based upon a fair and open process, pursuant to N.J.S.A. 19:44A-20.4, et. seq. and in accordance with the

Resolution previously adopted by the City Manager/Mayor and Council to secure such services through a

fair and open process. In order to have a proposal considered by the City Manager/Mayor and Council, an

interested party must provide evidence that he/she satisfies the minimum requirements, as set forth in

Section III of this document and that he/she otherwise complies with the proposal requirements set forth

in the City of Garfield’s REQUEST FOR QUALIFICATIONS AND PROPOSALS section of the City’s

web site.

SECTION I

Appointment of Municipal Engineer

One engineer shall be appointed by the City Manager/Mayor and Council to serve as the official Municipal

Engineer, and other engineers or firms may be appointed by the City Manager/Mayor and Council, for a

term of one (1) year, to perform services for the City of Garfield including but not limited to those services

as described in Section II of this document.

The City Manager/Mayor and Council may select, at its sole discretion, individuals or firms for this

position, so long as those individuals or firms meet or exceed the minimum requirements set forth in

Section III hereof. Once an appointment is made, no substitution of personnel may be made without the

express written consent of the City Manager/Mayor and Council, which consent may be withheld in their

sole discretion. The City Manager/Mayor and Council reserve the right to appoint other licensed engineers

to perform engineering services as the need may arise.

SECTION II

Scope of Services

The Municipal Engineer (and other engineers, if any) shall perform the following minimum duties as well as

those prescribed by applicable law, subject to the review and approval of the City Manager/Mayor and Council:

A. Provide engineering services as requested by the City Manager/Mayor and Council;

B. Perform such duties as are prescribed by general law and ordinance;

C. Prepare, or cause to be prepared, plans, designs, and specifications for public works projects and

other improvements undertaken by the City of Garfield;

D. Prepare reports and provide advice to the City Manager/Mayor and Council regarding issues that

arise that include but are not limited to: regulations, legislation and ordinances;

E. Interact with the City’s Administration on related issues;

F. When requested by the City Manager/Mayor and Council, reply to inquiries from residents and/or

commercial enterprises;

G. Attend regular, special, and Executive Session meetings as requested by the City Manager/Mayor

and Council.

SECTION III

Minimum Qualifications and Response Requirements

In order for an individual’s or firm’s proposal to be considered by the City Manager/Mayor and Council,

interested parties submitting proposals in response to this solicitation must meet the following:

A. Minimum Qualifications:

1. Is multi-disciplined with at least ten (10) years of experience in all aspects of municipal

engineering (the appointed engineer may be assisted by employees of his/her firm with lesser

levels of experience);

2. That the Engineer has been licensed in the State of New Jersey for at least five (5) years;

3. That the Engineer has at least five (5) years prior experience as a Municipal Engineer;

4. That the Engineer, and/or firm, has sufficient staff to satisfy the scope of services described in

this proposal;

5. The Engineer has experience in road construction, construction management, water and sewer

plant construction with engineers who hold licenses in those areas, land-use law experience,

planning and landscaping engineers on staff, experience in environmental studies assessments

(wetlands, archaeological, endangered species, hydrologic studies, storm water management),

GIS, materials testing, surveying, traffic studies, drainage, and extensive knowledge of New

Jersey Department of Environmental Protection rules and regulations;

6. Engineer or firm submitting the response to this proposal carries professional liability

insurance in an amount of at least $1,000,000.00 with a carrier that has AAA rating by Best

Insurance Digest; and

7. Engineer must be in good standing within the Professional Engineering Community.

8. That the Engineer or engineering firm submitting this proposal has not represented within the

past three years and does not represent any adverse parties and claims whether administrative,

civil, criminal, or otherwise, against the City of Garfield.

9. The individual or firm is in good standing within the State of New Jersey.

B. Minimum Requirements for Vendor Responses:

1. Interested parties wishing to provide a proposal in response to the City of Garfield’s solicitation

shall provide the following minimum information in its proposal, which proposal must be

submitted at the location and within the time constraint set forth on page 1 of this document,

and

2. Full name and business address of entity or person submitting the proposal and the name of the

key contact person;

3. A description of the business organization (i.e., corporation, partnership, joint venture, etc.) of

each firm, its ownership and organizational structure;

4. Number of years the organization has been in business under the present name, and the number

of years the business organization has been under the current management;

5. List of all individuals who, if selected, will provide services to the City of Garfield, along with

a summary of the post high school education and license held by each such person;

6. Number of years each individual has provided services to municipal entities in the State of

New Jersey;

7. A description of the services that will be provided to the City of Garfield, in addition to those

set forth in Section II above;

8. A copy or description of the professional liability insurance policy maintained by the attorney

or law firm for the proposed calendar year;

9. A statement and listing of professional service fees that the Engineer and/or firm would offer

to the City of Garfield, if selected to be the Engineer;

10. A statement that the applicant complies with N.J.S.A 10:5-1, et. seq., (Law Against

Discrimination) and P.L.1975, c. 127 (Affirmative Action Law of the State of New Jersey);

11. The name and addresses of at least three (3) references consisting of clients for which the

applicant has provided services in the past five (5) years, which should include at least one (1)

municipal entity client;

12. A list and description of all professional liability claims, if any, brought against the applicant

during the past five (5) years;

13. Confirmation of appropriate Federal, State, and Local licenses to perform activities; and

14. The Applicant shall number its responses using the sequential order listed in this section;

15. The applicant shall provide the City of Garfield with an original and one (1) copy of its

proposal.

SECTION IV

Basis of Award of Professional Services Contract

The City of Garfield shall award all professional service agreements based upon qualifications, merit, cost

competitiveness, references and experience with issues confronting the City of Garfield. The final

determination will be based upon the most advantageous price and other factors to the City of Garfield. The

specific basis of award will include:

A. Documented evidence that the individual/firm fulfills all of the Minimum Qualifications as listed

in Section III, paragraph A., and all of the information required under paragraph B., including, but

not limited to, insurance policy, Affirmative Action Compliance and professional service fees, are

provided for review and consideration.

B. Technical Criteria:

1. Does the proposal demonstrate a clear understanding of the scope of work and related

objectives?

2. Does the proposal document knowledge of the issues and operations of the City of Garfield,

and how the proposed services will address these issues?

3. Is the proposal complete and responsive to the specific requirements?

4. Has successful past performance of the individual/firm and its principals been documented?

C. Management Criteria:

1. How well does the proposed scheduling timelines meet the City’s needs?

2. Does the individual/firm document a record of reliability of timely delivery of deliverables?

3. Does the individual/firm document municipal/State experience?

4. Does the individual/firm document its availability to attend all scheduled/required public and

special meetings?

5. To what extent does the individual/firm rely on in-house resources vs. contracted services?

6. Is there the availability of in-house and contract resources documented?

7. Is there Documentation of experience in performing similar work by employees?

8. Does the individual/firm make use of business capabilities or initiatives that involve women,

the disadvantaged, small and/or minority owned business establishments?

9. Does the vendor demonstrate cultural sensitivity in hiring and training staff?

D. Cost Criteria:

1. Relative Cost – How does the cost compare to other similarly scored proposals?

2. Is the price and its component charges, fees, etc., adequately explained and documented?

3. Does the proposal include quality control and assurance programs?

4. Does the individual/firm have the sufficient financial resources to meet its obligations?

All awards are and shall be subject to the availability of funds for the professional services in the Temporary

and/or Final Budgets.

REQUEST FOR PROPOSAL CHECKLIST

THIS CHECKLIST MUST BE COMPLETED AND SUBMITTED WITH YOUR PROPOSAL.

PLEASE INTIAL BELOW, INDICATING THAT YOUR PROPOSAL INCLUDES THE

ITEMIZED DOCUMENTS. A PROPOSAL SUBMITTED WITHOUT THE FOLLOWING

DOCUMENTS MAY BE REJECTED.

ITEM

Executed Disclosure Statement (form provided)

Executed Non-Collusion Affidavit (form provided)

Executed Affirmative Action Compliance Notice (form provided)

Executed Owner’s Disclosure Statement (form provided)

Executed Hold Harmless Agreement (form provided)

Executed Americans with Disabilities Act of 1990 Language (form provided)

Executed Vendor’s Information (form provided)

Executed Proposer’s Affidavit (from provided)

New Jersey Business Registration Certificate

Responses to section III Part B 1 through 15

Original and one (1) copy of completed package

INITIALS

THE UNDERSIGNED HEREBY ACCKNOWLEDGES THE ABOVE LISTED REQUIREMENTS.

Person, Firm or Corporation submitting Proposal: _____________________________________

Authorized Agent Name and Title: ________________________________________________

Authorized Signature and Date: ___________________________________________________

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Various Professional Services

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