Variable Refrigerant Flow (VRF) System Support Services

21 MAY 2025 UPDATE: ANSWERS TO ALL QUESTIONS ARE BEING COMPILED AND WILL BE POSTED WEDNESDAY, 21 MAY 2025 BY 5PM.

THE REQUEST FOR PROPOSAL WILL BE EXTENDED AND AN AMENDMENT WILL BE POSTED THURSDAY, 22 MAY 2025 BY 10:00 AM WITH THE EXTENDED DUE DAY FOR RESPONSES.

PLEASE CONTINUE TO MONITOR SAM.GOV FOR ALL RELATED UPDATES. THIS NOTICE IS RELATED TO THE FA301625R0034-PRESOL WHICH WAS THE PRESOLICITATION NOTICE.

ALL OTHER TERMS AND CONDITIONS WILL REMAIN UNCHANGED.

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16 MAY 2025 UPDATE: The submission of questions has been extended to 2PM CST, Tuesday 20 MAY 2025. Another update will be posted next week regarding the extension of responsed due. Please check here reguarly to stay current. This notice is related to the FA301625R0034-PreSol which was the presolicitation notice.

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The 502d Contracting Squadron, located at 1655 Selfridge Ave JBSA Lackland TX 78236, is releasing a solicitation for commercial services under FAR Parts 12 and 13.5, as detailed in this notice. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.

NOTICE TO OFFEROR(s).Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Important Information for Offerors:

• Small Business Requirement: Only proposals from certified service-disabled veterans owned small business concerns will be considered. Proposals from other than small businesses will be rejected.


• Offeror Responsibility: It is the offeror's sole responsibility to ensure proposals are complete, accurate, and compliant with all requirements outlined in this Request for Proposal (RFP).


• Late Submissions: The Government is not responsible for late or incomplete submissions. Late responses will be handled according to FAR 52.212-1(f).


• Funding Contingency: Award is contingent upon the availability of funds. The Government reserves the right to cancel this solicitation before or after the closing date without obligation to reimburse offerors for any costs incurred.


• Questions: All questions and concerns must be submitted to the points of contact listed above by Friday, 16 May 2025 at 12:00 PM CST. Questions submitted after this deadline will not be considered. Answers to timely submitted questions will be posted on SAM.gov by Monday, 19 May 2025 at 3:00 PM CST. Interested vendors will be notified when the Q&A is available. However, vendors are responsible for continuing to monitor SAM.gov for updates.


• Site Coordination: Attendance at the scheduled site survey is strongly encouraged to allow offerors to fully understand the project scope and existing conditions. The Contractor is responsible for independently verifying all equipment and details on site. Any discrepancies discovered must be reported to the Contracting Officer. Meet at JBSA Randolph Visitor Center at NLT Thursday, 15 May 2025 at 09:30 AM CST. If a visitor base pass is required, coordination must be submitted NLT Monday, 12 May 2025 at 12:00PM CST. If you plan on attending, please send an email to the POC listed above with name and phone number for each attendee.


• Attachments: Carefully review ALL attachments to this Solicitation Notice. Complete and return the attached Request for Quote (RFQ).


• Response Deadline: All interested contractors must submit a response by the due date and time specified in this notice.