VAARNG FY25 Family Program Volunteer Workshop

A. This Solicitation is for commercial items/services prepared in accordance with the format in FAR 5.207, as supplemented with additional information included in this notice.

B. The Virginia Army National Guard (VaARNG) Family Programs will conduct a Volunteer Recognition Workshop & Youth Symposium within a 20-mile radius of Richmond, VA (1000 Bank St., Richmond, VA 23218) for dates May 2-4, 2025. Virginia Family Programs will require services for lodging, event space, catering, parking, audio/visual and childcare services. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to deliver all lodging, event space, catering, parking, audio/visual and childcare services.

C. The Government intends to award a firm-fixed-price contract resulting from this RFQ. Multiple awards will be considered. The associated North American Industrial Classification System (NAICS) code for these services is 721110 (Hotels (except Casino Hotels) and Motels). The Product Service Code (PSC) is V231 (Transportation/Travel/Relocation-Travel/Lodging/Recruitment). This requirement will be a Total Small Business Set-Aside. Only qualified offerors may submit quotes.

D. To be considered for an award, vendors shall have an active registration in the System for Award Management (SAM) at https://sam.gov. Vendors are responsible for ensuring that the representations and certifications in their SAM registration are accurate and current.

E. Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions.

G. Funds are not presently available for performance under this contract beyond March 14, 2025. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond March 14, 2025, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.