Utility Tractor #2026-12

Request for Bid
Utility Tractor
#2027-12
Release Date: July 10, 2026
City of Covington
2194 Emory Street
Covington, Georgia 30014

July 8, 2026
The City of Covington is accepting bids for one (1) Utility Tractor. Sealed bids must be received by
the Purchasing department, Attn: Maranna Gilbert in City Hall by Thursday, July 23, 2026 at
10:00am at which time the bids will be opened.
The City of Covington will consider the competency and responsibility of bidders in making the
award. City of Covington reserves the right to reject any and all bids, to waive informalities and
technicalities, to reject portions of the bids and to award contracts in a manner consistent with the
City and laws governing the State of Georgia.
SCOPE
Vendors are invited to submit a bid for the Purchase of one (1) new, utility tractor and attachments
as specified in "Exhibit A" for the City of Covington. Please contact Michael Geiger,
mgeiger@cityofcovington.org for questions regarding the specifications.
Bids are due to the City of Covington Purchasing Department attention Maranna Gilbert located at
2194 Emory Street NW, Covington, Georgia 30014 by 10:00am on Thursday, July 23, 2026. Late
bids will not be accepted.
Please submit an original and one (1) copy to:
City of Covington Purchasing Department
Utility Tractor Bid 2027-12
Attention Maranna Gilbert
2194 Emory Street NW
Covington, Georgia 30014
If using USPS, mail to:
P.O. Box 1527
Covington, GA 30015
This Invitation to Bid is for a utility tractor as described in exhibit "A"

SPECIAL TERMS AND CONDITIONS
I. Submission of Bids
Only one bid will be accepted from each vendor. Equipment quoted must match the
specifications provided in the Invitation to Bid for 1 tractor and 1 attachment.
Bids shall be enclosed in sealed envelopes, addressed to the City of Covington Purchasing
Department with the name of the bidder, the date and hour of opening. Bids must be received in
the Purchasing Department, marked "Utility Tractor Bid 2026-12" no later than 10:00 AM
Thursday, July 23, 2026 at set forth in the Invitation to Bid. It is the sole responsibility of the
bidder to ensure that his or her bid reaches the Purchasing Department. Any addenda should
be enclosed in the sealed envelopes as well. The bids will be publicly opened and read at the
time and place set forth in the Invitation to Bid.
Items offered must meet required specifications and must be of quality, which will adequately
serve the use and purpose for which intended. Full identification of each item bid upon,
including brand name, model, catalog number, etc. must be furnished to identify exactly what
the bidder is offering. The bidder must certify that items to be furnished are new and that the
quality has not deteriorated so as to impair its usefulness.
Unsigned bids will not be considered except in cases where bid is enclosed with other
documents, which have been signed. The City will determine this.
City of Covington is exempt from federal excise tax and Georgia sales tax with regards to goods
and services purchased directly by City of Covington. Suppliers and contractors are responsible
for federal excise tax and sales tax, including any taxes for materials incorporated in City
construction projects. Suppliers and contractors should contact the State of Georgia Sales Tax
Division for additional information. Tax Exemption Certificates will be furnished upon request.
Information submitted by a bidder in the bidding process shall be subject to disclosure after the
public opening in accordance with the Georgia Open Records Act. Each page of proprietary
information must be identified. Entire bid may not be deemed proprietary.

II. Award
Award will be made to the lowest responsive and responsible bidder. Conditional bids are not
acceptable. The quality of articles to be supplied, their conformity with the specifications, their
suitability to the requirements of the City, and the delivery terms will be taken into consideration
in making the award. The City may make such investigations as it deems necessary to
determine the ability of the bidder to perform, and the bidder shall furnish to the City all such
information and data for this purpose as the City may request. The City reserves the right to
reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the City
that such bidder is properly qualified to carry out the obligations of the contract. The City
reserves the right to reject or accept any or all bids and to waive technicalities, informalities, and
minor irregularities in bids received. The Bidder does not have the exclusive right to fill all of the
City's requirements for the goods or services awarded nor will the City be obligated to purchase
the estimated annual quantity or any quantity contained in the bid document.
The City reserves the right to make an award as deemed in its best interest, which may include
awarding a bid to a single bidder or multiple bidders; or to award the whole bid,
only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion
of its best interest. In case of tie bid, the award will be made as follows:
1. The bid will be awarded to the in-City vendor.
2. The bid will be awarded to the in-State vendor.
3. The bid will be awarded to the vendor with the lesser total dollar volume.
5000.03 - LOCAL VENDOR PREFERENCE
It shall be the policy of the City of Covington to give local vendors preference given that the
quality, prior performance, availability of service, supplies and materials, delivery schedule and
price are equal.
III. Joint Purchasing
The Newton County Shared Cost Initiative is an effort to lower the cost of goods and services
purchased by public agencies in Newton County through use of shared resources and
economies of scale. Accordingly, public agencies located in Newton County and participating in
the shared cost initiative shall be allowed to purchase identical items and services at the same
price and upon the same terms and conditions as established in this contract.
Participating agencies include the following: Newton County Board of Commissioners; Newton
County Board of Education; Newton County Water and Sewerage Authority; the City of
Covington; City of Oxford; City of Porterdale; Town of Mansfield; and Town of Newborn.

EXHIBIT "A" SPECIFICATIONS
* 140 HP Diesel Engine
* Infinitely Variable Transmission 50 km/h or 31 mph with creeper
* Rated PTO power of 111hp
* 35cc Hydraulic pump: 114L/min or 30 gal. per min.
* 3 mechanical SCVs
* Rear axle 3.11in. x 90.0 in.
* Category 2 drawbar
* 4 Wheel Drive
* Enclosed Cab
* Heat and Air, Radio
* Category 2/3N hitch 7930lb capacity
* Max lift capacity behind lift points 12445lb
* Tow Bar Included
* LED Beacon Lights
* Auxiliary Hydraulics with quick disconnect couplings
* Front Counter Weight Kit (6-88LBS)
* Agriculture Tires Front : 480/65R24 Rear : 540/65R38
* Adjustable Cast Wheels
* Rigid front Fenders
* Rear Fender Extensions
* 14 V/250A Alternator
* Increased Max Permissible mass (MPM) & Higher Hitch Lift Capacity
* 2 Year warranty/ 2000 hour warranty
Attachments
* Minimum 20-foot bat wing rotary cutter with 1000 rpm (250HP gearbox) drivetrain inward
rotation.
* 1000 rpm PTO 1-3/8" CAT 6.
* Severe duty pneumatic tires.
* Double row chain shields.
* Blade pan -250hp hub.
* Cutting height 1" to 18".
* Cutting capacity 4".
* 5-year gear box warranty. 1 year warranty on remainder

BID FORM
TRACTOR MAKE _____________________MODEL _________________ YEAR _______
BID AMOUNT $______________________________________________
ESTIMATED DELIVERY DATE __________________________________________
ROTARY CUTTER MAKE __________________MODEL _______________ YEAR ______
BID AMOUNT $______________________________________________
ESTIMATED DELIVERY DATE __________________________________________

GRAND TOTAL BID AMOUNT $_________________________________________
DEALER / VENDOR NAME ___________________________________________
BIDDER NAME ___________________________________________________
PHONE_______________________ EMAIL _____________________________
SIGNITURE __________________________________ DATE_________________