2026-12: Utility Tractor

Agency:	City of Covington
State:	Georgia
Type of Government:	State & Local
NAICS Category:	333111 - Farm Machinery and Equipment Manufacturing 333112 - Lawn and Garden Tractor and Home Lawn and Garden Equipment Manufacturing
Posted Date:	Jul 10, 2026
Due Date:	Jul 23, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Bid

Utility Tractor

#2027-12

Release Date: July 10, 2026

City of Covington

2194 Emory Street

Covington, Georgia 30014

July 8, 2026

The City of Covington is accepting bids for one (1) Utility Tractor. Sealed bids must be received by

the Purchasing department, Attn: Maranna Gilbert in City Hall by Thursday, July 23, 2026 at

10:00am at which time the bids will be opened.

The City of Covington will consider the competency and responsibility of bidders in making the

award. City of Covington reserves the right to reject any and all bids, to waive informalities and

technicalities, to reject portions of the bids and to award contracts in a manner consistent with the

City and laws governing the State of Georgia.

SCOPE

Vendors are invited to submit a bid for the Purchase of one (1) new, utility tractor and attachments

as specified in “Exhibit A” for the City of Covington. Please contact Michael Geiger,

mgeiger@cityofcovington.org for questions regarding the specifications.

Bids are due to the City of Covington Purchasing Department attention Maranna Gilbert located at

2194 Emory Street NW, Covington, Georgia 30014 by 10:00am on Thursday, July 23, 2026. Late

bids will not be accepted.

Please submit an original and one (1) copy to:

City of Covington Purchasing Department

Utility Tractor Bid 2027-12

Attention Maranna Gilbert

2194 Emory Street NW

Covington, Georgia 30014

If using USPS, mail to:

P.O. Box 1527

Covington, GA 30015

This Invitation to Bid is for a utility tractor as described in exhibit “A”

SPECIAL TERMS AND CONDITIONS

I. Submission of Bids

Only one bid will be accepted from each vendor. Equipment quoted must match the

specifications provided in the Invitation to Bid for 1 tractor and 1 attachment.

Bids shall be enclosed in sealed envelopes, addressed to the City of Covington Purchasing

Department with the name of the bidder, the date and hour of opening. Bids must be received in

the Purchasing Department, marked “Utility Tractor Bid 2026-12” no later than 10:00 AM

Thursday, July 23, 2026 at set forth in the Invitation to Bid. It is the sole responsibility of the

bidder to ensure that his or her bid reaches the Purchasing Department. Any addenda should

be enclosed in the sealed envelopes as well. The bids will be publicly opened and read at the

time and place set forth in the Invitation to Bid.

Items offered must meet required specifications and must be of quality, which will adequately

serve the use and purpose for which intended. Full identification of each item bid upon,

including brand name, model, catalog number, etc. must be furnished to identify exactly what

the bidder is offering. The bidder must certify that items to be furnished are new and that the

quality has not deteriorated so as to impair its usefulness.

Unsigned bids will not be considered except in cases where bid is enclosed with other

documents, which have been signed. The City will determine this.

City of Covington is exempt from federal excise tax and Georgia sales tax with regards to goods

and services purchased directly by City of Covington. Suppliers and contractors are responsible

for federal excise tax and sales tax, including any taxes for materials incorporated in City

construction projects. Suppliers and contractors should contact the State of Georgia Sales Tax

Division for additional information. Tax Exemption Certificates will be furnished upon request.

Information submitted by a bidder in the bidding process shall be subject to disclosure after the

public opening in accordance with the Georgia Open Records Act. Each page of proprietary

information must be identified. Entire bid may not be deemed proprietary.

II. Award

Award will be made to the lowest responsive and responsible bidder. Conditional bids are not

acceptable. The quality of articles to be supplied, their conformity with the specifications, their

suitability to the requirements of the City, and the delivery terms will be taken into consideration

in making the award. The City may make such investigations as it deems necessary to

determine the ability of the bidder to perform, and the bidder shall furnish to the City all such

information and data for this purpose as the City may request. The City reserves the right to

reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the City

that such bidder is properly qualified to carry out the obligations of the contract. The City

reserves the right to reject or accept any or all bids and to waive technicalities, informalities, and

minor irregularities in bids received. The Bidder does not have the exclusive right to fill all of the

City’s requirements for the goods or services awarded nor will the City be obligated to purchase

the estimated annual quantity or any quantity contained in the bid document.

The City reserves the right to make an award as deemed in its best interest, which may include

awarding a bid to a single bidder or multiple bidders; or to award the whole bid,

only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion

of its best interest. In case of tie bid, the award will be made as follows:

1. The bid will be awarded to the in-City vendor.

2. The bid will be awarded to the in-State vendor.

3. The bid will be awarded to the vendor with the lesser total dollar volume.

5000.03 - LOCAL VENDOR PREFERENCE

It shall be the policy of the City of Covington to give local vendors preference given that the

quality, prior performance, availability of service, supplies and materials, delivery schedule and

price are equal.

III. Joint Purchasing

The Newton County Shared Cost Initiative is an effort to lower the cost of goods and services

purchased by public agencies in Newton County through use of shared resources and

economies of scale. Accordingly, public agencies located in Newton County and participating in

the shared cost initiative shall be allowed to purchase identical items and services at the same

price and upon the same terms and conditions as established in this contract.

Participating agencies include the following: Newton County Board of Commissioners; Newton

County Board of Education; Newton County Water and Sewerage Authority; the City of

Covington; City of Oxford; City of Porterdale; Town of Mansfield; and Town of Newborn.

EXHIBIT “A” SPECIFICATIONS

• 140 HP Diesel Engine

• Infinitely Variable Transmission 50 km/h or 31 mph with creeper

• Rated PTO power of 111hp

• 35cc Hydraulic pump: 114L/min or 30 gal. per min.

• 3 mechanical SCVs

• Rear axle 3.11in. x 90.0 in.

• Category 2 drawbar

• 4 Wheel Drive

• Enclosed Cab

• Heat and Air, Radio

• Category 2/3N hitch 7930lb capacity

• Max lift capacity behind lift points 12445lb

• Tow Bar Included

• LED Beacon Lights

• Auxiliary Hydraulics with quick disconnect couplings

• Front Counter Weight Kit (6-88LBS)

• Agriculture Tires Front : 480/65R24 Rear : 540/65R38

• Adjustable Cast Wheels

• Rigid front Fenders

• Rear Fender Extensions

• 14 V/250A Alternator

• Increased Max Permissible mass (MPM) & Higher Hitch Lift Capacity

• 2 Year warranty/ 2000 hour warranty

Attachments

• Minimum 20-foot bat wing rotary cutter with 1000 rpm (250HP gearbox) drivetrain inward

rotation.

• 1000 rpm PTO 1-3/8” CAT 6.

• Severe duty pneumatic tires.

• Double row chain shields.

• Blade pan -250hp hub.

• Cutting height 1” to 18”.

• Cutting capacity 4”.

• 5-year gear box warranty. 1 year warranty on remainder

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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