UTC1949458 BID 3575 Medical Services Athletics RFP

Agency: The University of Tennessee
State: Tennessee
Type of Government: State & Local
NAICS Category:
  • 621111 - Offices of Physicians (except Mental Health Specialists)
Posted Date: Mar 12, 2020
Due Date: Apr 22, 2020
Solicitation No: UTC1949458 BID 3575 Medical Services Athletics RFP
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UTC1949458 BID 3575 Medical Services Athletics RFP
UTC1949458 BID 3575 Medical Services Athletics RFP
UTC Athletics Medical RFP BID 3575 03032020.pdf
UTC Athletics Medical RFP BID 3575 03122020 Rev. 1.pdf
03/03/2020 11:06 AM ET
03/12/2020 3:25 PM ET
04/22/2020 5:00 PM ET
Ready for Responses

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Request for Proposals (RFP)
Version 9 Dated 2.24.2020
Solicitation #
Publication Date
Due Date
Deadline for Questions
Addendums Due Date
Pre-Proposal Conference
UTC Athletics Medical Services RFP BID # 3575
4/1/2020 5PM EST
Respondent’s Information:
Company Name
Representative’s Name
Representative’s Email
Representative’s Phone #
Section A: Introduction and Basic Information
1. Purpose and Scope: The University of Tennessee at Chattanooga is requesting proposals
from qualified firms for medical services for student-athletes. It is the intent of the
University to enter into a contract for medical and related services for our student-athletes.
We will award the contract to a firm with reasonable fees that meet the requirements of
this proposal and which serve in the best interest of the University based on the evaluation
criteria outlined in this RFP.
2. Communications:
The following University office is managing this solicitation:
The University of Tennessee at Chattanooga
Office of Procurement and Contract Services
615 McCallie Avenue, Department 4104
Chattanooga, TN 37403
Regarding the subject matter of this solicitation, respondents may only communicate with
staff members of the University’s Office of Procurement Services. The primary contact
person for this solicitation is listed below:
Solicitation Coordinator:
Victor Howell
Associate Director, Procurement and Contract Services
Kenneth Guthrie
Director, Procurement and Contract Services
If a respondent contacts anyone except the University’s staff members listed above, the
University may disqualify the respondent.
3. Terms and Conditions: By responding to this solicitation, the respondent agrees to the
University’s purchasing terms and conditions, which are attached in Schedule 3.
4. Term:
a. The initial term of contracts resulting from this solicitation will be from:
July 1, 2020 to June 30,2030.
b. The University and winning respondents may renew if mutually agreeable with
both parties for up to 5 additional year(s), upon mutual agreement.
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5. Number of Awards: The University intends to award this solicitation to 1 respondent, unless
the University deems it to be in its best interest to award to more respondents. The
University retains sole discretion over this decision.
6. Extension of the Award: Any organization (third-party entity) may purchase under this
agreement, including other universities, local government agencies, and state-government
agencies (located in any state within the United States). The third-party entity may
negotiate its own terms with the supplier.
7. Pre-Proposal Conference:
The University will hold an optional pre-proposal conference on a mutually agreeable date
and time for all participants. Time and place to be determined.
8. Facility
UTC’s Athletic Training Room is located on the first floor of the McKenzie Arena. This is the
primary area where the Athletic Training Staff provides prevention, care, and rehabilitation
services for approximately 300 student-athletes.
UTC also maintains two smaller satellite Training Rooms which serve game-day needs:
Finley Stadium
Softball Facility in Warner Park
UTC’s Physician Clinic is located on the second floor of the McKenzie Arena. This facility is
utilized by the Team Physicians for the weekly campus visits and consists of 3 exam rooms,
X-ray room, physician office and reception desk.
Section B: Instructions and Evaluation Criteria
1. Proposal Submission:
Respondent must enter their responses in this document and proposals must be submitted
electronically through the University’s electronic procurement system in accordance with
these directions:
a. Respondents must not include any cost information in the Technical Proposal.
b. Respondent’s proposed cost must remain firm for a period of at least 120 days
from the University’s notice of intent to award.
c. The University will not accept late bids.
2. Withdrawal of Proposals: A submitted proposal may be withdrawn by sending a written
request to the Solicitation Coordinator before the solicitation due date. Proposals may be
withdrawn and resubmitted in the same manner, if done prior to the submission deadline.
Withdrawals or modifications offered in any other manner will not be considered.
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3. Presentations: The University may invite some, or all, respondents to provide presentations
(whether online or in person). If the University invites some, but not all, of the
respondents, the University will not score the cost proposals for the non-invited
4. Questions: Up to the deadline for questions, respondents may ask the Office of
Procurement Services questions in writing via email to the email address listed above in the
Communications” subsection. If a respondent communicates with the Office of
Procurement Services verbally, the respondent understands that verbal communication is
non-binding, and respondent further acknowledges the only official communication about
this solicitation is written communication. Respondent understands that it must not rely on
verbal communications with the University.
5. Scores:
The University will use the following scoring criteria:
Evaluation Criteria
Technical Proposal
Cost Proposal
Total Points
Maximum Points Available
6. Notice of Intent to Award: After the evaluation process is completed, the University will
issue a formal notice of intent to award notifying all respondents of the identity of the
winning respondents.
Section C: Technical Response
Instructions: For Respondent’s technical proposal, use this document to provide the required
information. Respondents must complete each item in order. The University may disqualify
incomplete proposals.
1. Mandatory Requirements: The University will review the mandatory requirements to
determine if they have been met.
1. The Contractor. The Contractor will have the right and obligation to employ a
qualified physician as a full-time member of Contractor’s sports medicine
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department (such physician hereafter referred to as “Team Physician”) who will
provide the Services to the University.
The Contractor will designate a contact person for the university who will be
responsible for addressing any issues pertaining to the contract.
2. Team Physician. The team physician must ultimately assume responsibility
within the team structure for making medical decisions that affect the UTC
Student-Athlete's safe participation. The Contractor will be responsible for
performing or assuring that the Practitioner(s) perform services in compliance
with the provisions of this Agreement and otherwise abides by the terms of this
Agreement. The Team Physician must be willing to commit the necessary time
and effort to provide care to the student-athletes and team. In addition, the
Team Physician must develop and maintain a current, appropriate knowledge
base of the sport(s) sponsored by The University of Tennessee at Chattanooga. In
accordance with NCAA and Southern Conference Rules, the Team Physician will
attend or coordinate medical coverage for all sporting events requiring coverage.
If the team physician knows they will not be able to attend a required event,
he/she will appoint another pre-approved Practitioner to cover the event in his
absence and will communicate this to the UTC point of contact within 24 hours
prior to the event. The Team Physician or another pre-approved Practitioner
will be required to be on call 24/7 year-round for event and non-event medical
Required Team Physician Qualifications
a. Possess a working knowledge of trauma, musculoskeletal injuries, and
medical conditions affecting the student-athlete
b. A minimum of 10 years of Sports Medicine experience
c. Proven ability to work with diverse populations
d. Specialty Board Certification (Formal Training in Sports Medicine or
related areas e.g. CAQ in Sports Medicine)
e. Additional training or fellowships in Sports Medicine
f. Practice devoted primarily to Sports Medicine
g. Membership and active participation in Sports Medicine Society and
Athletic Training Related Organizations
h. Demonstrated continuing medical education in Sports Medicine
i. Demonstrated knowledge of issues (medical and otherwise) facing
college-aged student athletes.
3. Practitioner. The Contractor will have the right and obligation to employ a
qualified physician(s) as a full or part time member of Contractor’s sports
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