Utah State Board of Education School Safety & Student Services Vendor Fair - Request for Information

Project Description: This Request for Information ("RFI") is issued in accordance with State of Utah Procurement Code, Utah Code Annotated (UCA) Chapter 63G-6a, and applicable Rules found in the Utah Administrative Code (UAC). If any provision of this RFI conflicts with UCA or UAC, the UCA or UAC will take precedence.
Purpose:
The purpose of this RFI is to: (a) obtain information, comments, or suggestions from potential bidders or offerors before
issuing an invitation for bids or request for proposals; (b) determine whether to issue an invitation for bids or a request for
proposals; and (c) generate interest in a potential invitation for bids or a request for proposals.
Background:
The teams under Utah State Board of Education (USBE) School Safety and Student Services are looking for information about products and services in the areas of building construction (locks, window security film, etc.) and design, transportation safety, technology systems (audio, intercom systems, two-way radios, etc.), crisis response systems (emergency notification, wearable panic alert devices, etc.), physical health (kits, supplies, etc.), mental health supports, Social Emotional Learning (SEL), and bullying prevention.
The teams are exploring products and services that are being utilized in the field and gathering information around what is available to schools. This could assist USBE staff when providing feedback to local education agencies (LEAs) concerning these products. Presentations are attended by members of the School Safety Center, Prevention, Student Services teams; other USBE staff; and collaborative stakeholders to whom presentations may be of interest.
In order to provide equitable opportunities for interested vendors, the following parameters are in place:
● We ask that vendors not directly contact specialists. Shaleece Oldroyd is the point of contact for school safety and student services vendors.
● This is not a process to become a USBE approved school safety and student services vendor (there is no such process in place at this time).
● Repeat product presentations are not being scheduled until one year after the last presentation of the product.
● Follow-up meetings are not permitted.
● As this is a Request for Information (RFI), COST CANNOT BE DISCUSSED DURING PRESENTATIONS or registration communication. The intentional violation may result in not being eligible for future solicitations.
● No contract or purchase will be made as a result of these presentations. This is for informational purposes only.
Vendors can register for one, 15-minute slot for the USBE School Safety and Student Services Vendor Fair, which will be held on Thursday, May 29th, 2025 from 9:30 a.m. to 1:00 p.m. MDT. The allotted time includes set-up, presentation, and Q&A time. All presentations will be done virtually through Zoom.
To register, please complete the form located: https://docs.google.com/forms/d/e/1FAIpQLSezoF84DMSbzXpaz7Cli0mRa5k6rXSBge4eFiQea5jhxetkiQ/viewform.
Time slots will be reserved on a first come, first served basis until all spaces are filled.