Used Ambulance with Stretcher and Load System

CITY OF ALABASTER

1953 Municipal Way,
Alabaster, Alabama 35007

OFFICE OF PURCHASING AGENT

Request for Bids: Used Ambulance with Stretcher and Load System

Bid Request Posted this Date:  November 30, 2025,
Bid Request to be opened this Date & Time: December 8, 2025, 1:30 p.m.

To Whom It May Concern:

Bids shall be sealed and delivered to the Office of the Purchasing Agent at City Hall, City of Alabaster, located at 1953 Municipal Way, Alabaster, Alabama prior to the above specified date and time.  Bids shall be publicly opened at the date and time specified above or as soon as practical thereafter.
To be considered by the City, a bid must comply with Alabama law, including, but not limited to, Ala. Code (1975) §§41-16-50 et seq. and 31-13-1 et seq., and provide documentation of enrollment in the E-Verify program pursuant to Ala. Code §31-13- 9 .
All bidders must use the bid form provided by the city for the project.   This Bid Cover Sheet should be completed and submitted with the bid.  Bids completed in pencil will not be accepted. Bids should be clearly marked “SEALED BID” and indicate on the outside of the envelope the project for which the bid is submitted and the date of bid opening, i.e.  “Used Ambulance with Stretcher and Load System” December 8, 2025, 1:30 p.m. The City reserves the right to utilize life cycle cost analysis in determining the lowest responsible bidder, in which case specific information shall be provided with the request for bids.

The City reserves the right to accept or reject any or all bids and to waive formalities.

Mark Frey, City Clerk and Purchasing Agent

BIDDER ____________________________________________________

BID ITEM ___________________________________________________

TELEPHONE _________________________________________________

ADDRESS ___________________________________________________

EMAIL______________________________________________________

CITY ____________________________STATE _________ZIP __________

BID AMOUNT – (AS PER SPECIFICATIONS) $

This bid must be signed below by bidder’s principal/officer/agent and notarized:

REQUEST FOR BID

The City of Alabaster is requesting and currently accepting bids for “Used Ambulance with Stretcher and Load System”

Requirements are set out in Appendix A

The city will accept bids on the following:

Used Ambulance with Stretcher and Load System

Contact Information :

Please direct any questions regarding this RFB to:

Alabaster Fire Department

Attn: Tim Love

910 1 ^st Street South

Alabaster, AL, 35007

Email: For security reasons, you must enable JavaScript to view this E-mail address.

Phone:  205-621-8752

Bid Due Date :

All bids must be received, in hard copy, at City of Alabaster, Attn: Mark Frey, 1953 Municipal Way, Alabaster, AL, 35007 by December 8, 2025, 1:30 p.m.

Table of Contents

Section One: Instructions

1.           General Expectations

2.           Terms of Contract

3.           Delivery

4.           Schedule

5.           Copies Required

6.           Official Contact Information

Section Two: Selection Process

1.           Selection Committee

2.           Withdrawal

Section Three: Request for Bid

1.           Bid Response Form

2.           Credentials

3.           Pricing Information

4.           Expectations of the City of Alabaster

5.           Additional Bids

6.           Bid Response Cover Sheet

7.           Insurance

8.           Compliance

Section Four: Scoring Criteria

1.           Scoring Criteria

Section Five: Advertising

1.           Newspaper Advertisements

Section Six:   Appendix A - Specifications

Section One : Instructions

General Expectations

All bids shall be legibly typed and comply in all regards with the requirements of this RFB.

All bids must be signed in ink in the blank spaces provided herein. If a firm or partnership makes the bid, the name and address of the firm or partnership shall be shown together with the names and addresses of the members. If a corporation makes the bid, an authorized official must sign it in the name of said corporation.

Sealed bids must be submitted, bearing on the outside the name and address of the proposing party, the name of the project for which the bid is submitted and the time and date of the bid opening. If the bid is forwarded by mail, the bid must be enclosed in a sealed package addressed to:

City of Alabaster, Attn: Mark Frey, 1953 Municipal Way, Alabaster, AL, 35007 .

The City of Alabaster reserves the right to solicit additional information or bid clarification from vendors, or any one vendor, should the city deem such information necessary.

The City of Alabaster reserves the right to reject any and all proposals/bids, to waive informalities or irregularities in the bid submission process, and to negotiate further with any proposing parties. Any disputes, or interpretations, will be resolved by the City of Alabaster and will be final.

Any material supplied by a Proposing Party that may be considered confidential, to the extent it is allowed under Public Records Law, must be so marked with statutory exemption asserted.

Terms of Contract

The City reserves the right to reject any and all proposals/bids which are inconsistent with regards to product, installation, service, maintenance, experience and compliance to specifications. The city accepts no responsibility for expenses incurred in the bid preparation and presentation. Such expense is to be borne exclusively by the proposing party.

Completion:

Date of completion must be shown in bid. The guaranteed date of completion, at the discretion of the City of Alabaster, may be taken into consideration in making the award.

Schedule

Requests for bid opening will be on December 8, 2025, 1:30 p.m. , or as soon as practicable thereafter. All submitted packets must arrive at City of Alabaster, Attn: Mark Frey, 1953 Municipal Way, Alabaster, AL, 35007, prior to this time in order to be considered. Bids must arrive in a sealed and clearly labeled enclosure.

Copies Required

Each bid must include one (1) digital copy (thumb drive, disc or via email as soon after bid opening as possible), one (1) signed original and two (2) hard copies.

Official Contact

Bids are due no later than December 8, 2025, 1:30 p.m . Each bid should be sealed and addressed to:

City of Alabaster, Attn: Mark Frey, 1953 Municipal Way, Alabaster, AL, 35007

Any questions should be directed to :

City of Alabaster – Alabaster Fire Department, Attn: Tim Love, 910 1 ^st Street South, Alabaster, AL, 35007, 205-621-8752 or via email at For security reasons, you must enable JavaScript to view this E-mail address.. It is the responsibility of the bidder to ensure proper receipt of any electronic or phone correspondence, a minimum of 24 business hours is required to provide a response.

Section Two : Selection Process

Selection Committee

The review and selection of valid and on-time bids will be done by a committee consisting of, but not limited to, the Fire Chief, Police Chief or representative thereof, City Clerk or representative thereof, City Administrator and Mayor. The City Attorney may be included if specific questions of legality arise in the selection committee. The committee will make a recommendation indicating the lowest responsible, responsive bidder to the City Council who will then approve City Staff to commence final contract negotiations and contract execution or reject the bids.

Withdrawal

A bid already received may be withdrawn from consideration by the City of Alabaster only if the proposing party furnishes the city with a written notice that the bid is withdrawn prior to the time stated for the opening of the bids.

Section Three : Request for Bid Form

Bid Response Cover Submittal

(Must Accompany All Bids)

Submitted By:

Contact / Company:

Bid Item:

Address:

Daytime Phone: (     )                                   Fax: (      )

Email:

Date:

The undersigned, through the formal submittal of this bid response, declares that they have examined all related bid documents and read the instruction and conditions and hereby proposes to complete all work in accordance with the bid documents herein.

The Proposing party, by their signature below, hereby represents as follows:

(a) That no Councilmember, official, officer, agency or employee of the City of Alabaster is financially interested directly or indirectly in this bid or the compensation to be paid hereunder, and that no representation, statement or statements, oral or in writing, of the City, its Council, officers, agents, or employees had induced them to enter into this bid and the papers made a part hereof by its terms;

(b) That this bid is made without connection with any person, firm or corporation submitting a Bid for the same service, and is in all respects, fair and without collusion or fraud.

The names of the principal contacts of the organization submitting this bid, or of the partnership, or of all persons interested in this bid as principals are as follows:

Name Title

(If Sole Proprietor or Partnership)

In witness, hereto, the undersigned has set his / her (its) hand this _____ day of___________, 20____.

Name of Firm:

____________________________________________________

Authorized Signature of Proposing Party:

____________________________________________________

(If Corporation)

In witness, whereof, the undersigned corporation has caused this instrument to be executed by its duly authorized officers this ____ day of _____________, 20____.

Name of Corporation:

By:

Title:

BID RESPONSE FORM

Bids should be presented in substantially the following format:

BID RESPONSE

Submitted By:

Contact / Company:

Item Bid:

Address:

Daytime Phone (       )                                  Fax:   (       )

Email:

Date:

The undersigned, through the formal submittal of this proposal / bid response, declares that they have examined all related bid documents and read the instruction and conditions, and hereby proposes to supply requested services for the abatement of said structure(s) (as specified), in accordance with the bid documents herein.

The Proposing party, by their signature below, hereby represents as follows:

The names of the principal contacts of the organization submitting this bid, or of the partnership, or of all persons interested in this bid as principals are as follows:

Name Title ___________________________________________________________________

Name Title____________________________________________________________________

(If Sole Proprietor or Partnership)

In witness, hereto, the undersigned has set his (its) hand this _______ day of ______________, 20___.

Name of Firm __________________________________________________________________

Authorized Signature of Proposing Party _____________________________________________

(If Corporation)

In witness, whereof, the undersigned corporation has caused this instrument to be executed by its duly authorized officers this __________day of _______________, 20___.

Name of Corporation:

By:

Title:

Please answer the following questions regarding your organization and bid. Please be as specific as possible, this is in addition to anything specifically requested within Appendix A.

1. Bid Response Form

2. Credentials:

a. In one page or less, describe and explain your organization.

b. Please list three (3) references and their contact information, that you have similar contracts with or have served and include dates of service. Additionally, please ensure that of those, two (2) references are from government, public or nonprofit organizations. The City of Alabaster reserves the right to contact any and all references listed as well as any other entities that your organization does business with.

3. Pricing Information: Please use the form attached to the bid package to indicate your bid.

4 . Expectations the Proposing Party would have for the City of Alabaster: Please outline any and all expectations, being as specific as possible, your organization would have for the City of Alabaster should your bid be chosen.

5 . Any additional information in which the proposing party could enhance their efforts to be the successful vendor: Indicate any additional areas, offers or services that would prove to be of benefit to the City of Alabaster and enhance your bid. This may include additional services your organization offers.

6. Compliance: The successful bidder(s) must comply with all local, state and federal laws.

Section Four : Scoring Criteria

Pricing in conformity to requested product /services                     100 Points

Specifications in conformity to requested bid                                 100 Points

References                                                                                           100 Points

Section Five : RFB Advertisement

Newspaper Advertisement

Shelby County Reporter/Alabaster Reporter

The City of Alabaster is currently accepting bids for a Used Ambulance with Stretcher and Load System . The city will be accepting bids that conform to the specifications set out in the bid packet, available online at cityofalabaster.com.

Bids are due no later than December 8, 2025, 1:30 p.m. at City of Alabaster, Attn: Mark Frey, 1953 Municipal Way, Alabaster, AL, 35007. Interested parties can obtain bid packets online and further information from the City of Alabaster Fire Department by calling 205-621-8752 or emailing

Section Six:
Specifications: Appendix A

Used Type I Ambulance

2013 Dodge 3500 4X4 187” Wheelbase, 164” Mod Length Type I Ambulance (or equivalent)

Chassis and Module (or equivalent)

Mileage Less than 73000

Color White

Red Z type striping on full side

Chevron striping on rear

6.7l Cummings Engine

6 Speed Automatic Transmission

187” Wheelbase

AM/FM CD Stereo

Power Windows

Power Door Locks

Power Mirrors

Antenna Base with coax

Whelen Siren 295HF200

Whelen Howler Speaker

Whelen LED Scene Lights

Kussmaul 20 Amp auto eject

Kussmaul 30 Amp auto eject

72” headroom

164’ Mod Length

Led Dome Lights

O2 Tank Regulator

Tire Size LT235/80R17

Stretcher and Load System (or equivalent)

Stryker XPS Power Load System

Stryker XPS XT Stretcher

All submitted Bids must propose the estimated time of delivery of said Used Ambulance with Stretcher and Load System to the City of Alabaster. The City of Alabaster reserves the Right to Reject All Bids.