Use and Occupancy of 96 Grove St (located at Walnut Hills Cemetery)

Agency:	Town of Brookline
State:	Massachusetts
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541611 - Administrative Management and General Management Consulting Services 561730 - Landscaping Services
Posted Date:	Aug 12, 2026
Due Date:	Sep 2, 2026
Solicitation No:	P-27-05
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Number:	P-27-05
Bid Title:	Use and Occupancy of 96 Grove St (located at Walnut Hills Cemetery)
Category:	Purchasing
Status:	Open

Publication Date/Time:

8/12/2026 8:30 AM

Closing Date/Time:

9/2/2026 2:00 PM

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TOWN OF BROOKLINE

Massachusetts

DEPARTMENT OF FINANCE

PURCHASING DIVISION

333 Washington Street

Brookline, MA 02445

617-730-2195

Fax: 617-264-6446

www.townofbrooklinemass.com

TOWN OF BROOKLINE / PURCHASING DIVISION

INVITATION TO BID OR REQUEST FOR PROPOSALS

Sealed bids/proposals for furnishing the following to the Town of Brookline, MA will be received at the

Town of Brookline, Town Hall, Purchasing Division 333 Washington St., 2nd Floor, Room 212, Brookline, MA

02445, until the time specified for the bid/proposal opening at which time bids will be opened publicly and

proposals in confidence, in accordance with provisions of M.G.L. c. 30B.

Item or Service

The Use and Occupancy of 96 Grove St

(located at Walnut Hills Cemetery)

Department

Public

Works

Reference

Number

P-27-05

Bid/Proposal Opening

Date and Time

Wednesday September 2,

2026 at 2:00 p.m.

Specifications and bid/proposal forms may be obtained at the Purchasing Division or by calling (617) 730-2195.

Bid/proposal forms may be downloaded at: http://www.brooklinema.gov/Bids.aspx

Bid/proposal shall be submitted on the form furnished and in sealed envelope, and marked on the outside with the

item title, reference number and bidder’s name. Contract awarded pursuant to the Invitation to Bid or Request for

Proposals will be subject to provisions of the Town of Brookline By-Laws Article 4.4 Fair Employment Practices

with regard to Contracts, relating to non-discrimination in employment, and Article 4.8 Living Wage By-Law,

relating to wages paid to employees. The Town reserves the right to accept any bid/proposal in whole or in any

part, and to reject any or all bids/proposals if it shall be deemed in the best interest of the Town to do so.

Richard M. Saville, Chief Procurement Officer

August 12, 2026

Town of Brookline, Massachusetts - Purchasing Division

REQUEST FOR PROPOSALS

FOR

THE USE and OCCUPANCY OF

96 Grove Street

(LOCATED AT THE WALNUT HILLS CEMETERY)

AND ASSOCIATED CEMETERY CARETAKER

RESPONSIBILITIES

For Further Information About This House, Please Contact:

Charles Simmons, Director of Public Buildings, at 617-730-2420

For questions that relate to the Cemetery and Caretaker Responsibilities, Please Contact:

Milee Pradhan, Director of Parks and Open Space, at 617-879-5650

For Questions Pertaining to This Request for Proposal, Please Contact:

Richard Saville, Chief Procurement Officer, at 617-730-2195

TOWN OF BROOKLINE

Massachusetts

DEPARTMENT OF FINANCE

PURCHASING DIVISION

333 Washington Street

Brookline, MA 02445

617-730-2195

Fax: 617-264-6446

RICAHRD SAVILLE

Chief Procurement Officer

INSTRUCTIONS TO PROPOSERS

ERIC MILLER

Procurement Officer

1. REQUEST FOR PROPOSAL, which is enclosed herewith, is an integral part of these instructions.

2. MARKING ENVELOPES. The Proposal must be filled out on the form(s) prescribed and enclosed in sealed envelopes

which shall be marked on the outside with the word "TECHNICAL PROPOSAL” or “PRICE PROPOSAL", the Proposal

Title, Proposal Reference Number, and the name and address of the proposer.

3. PRICE PROPOSAL FORM. The proposal price(s) must be typewritten in or written in ink in the space(s) provided on

the official PRICE PROPOSAL FORM. In the event of a discrepancy between the unit price and the extension, the unit price

will govern. Proposal prices shall encompass everything necessary for furnishing the item(s) specified in, and in accordance

with the specifications, including proper packing and the cost of delivery.

4. PROPOSAL DOCUMENTS. The proposer is to familiarize himself thoroughly with all the documents enumerated

herewith, as it is conclusively understood that all proposals are based upon full compliance with the various provisions

contained in said documents. The documents comprising the proposal consist of (a) Request for Proposal (b) Article XXIX

of the Town of Brookline By-Laws relating to non-discrimination in employment (c) Instructions to Proposers (d) General

Conditions (e) Special Conditions (if any) (f) Specifications, and (g) Price Proposal Form. The same documents will be

incorporated into the contract documents. One set of the Request for Proposal is given to each proposer. A complete,

original set of documents is to be returned, properly signed and executed. A copy of the documents submitted should be kept

for the proposer's file.

5. NOTICE CONCERNING UNEXPECTED CLOSURES: If, at the time of the scheduled proposal opening, Town Hall

is closed due to inclement weather or other unforeseeable events, the proposal opening will be postponed until 2:00 PM on

the next normal business day. Proposals will be accepted until that date and time

The Town of Brookline does not discriminate on the basis of disability in admission to, access to, or operation of its

programs, services or activities. Individuals who need auxiliary aids for effective communication in programs and

services of the Town of Brookline are invited to make their needs known to the ADA Coordinator, Sarah Kaplan,

Town of Brookline, 11 Pierce Street, Brookline, MA 02445. Telephone 617-730-2329, TTY 617-730-2327, FAX 617-

730-2388, by e-mail at skaplan@brooklinema.gov

GENERAL CONDITIONS

1. AWARD DATE. Award will be made within one hundred twenty (120) days after the BID OPENING unless otherwise

stated in the specifications or the time for award is extended by mutual consent of all parties concerned.

TOWN OF BROOKLINE, MASSACHUSETTS - PURCHASING DIVISION

333 WASHINGTON STREET BRBROOKLINE, MA 02445

REQUEST FOR PROPOSALS

FOR

THE USE AND OCCUPANCY OF 96 GROVE STREET

Proposal Procedures

Competitive sealed proposals are invited in accordance with the provisions of Massachusetts General

Laws Chap. 30B.

Procedures under this invitation require separate and confidential submission of pricing and a separate

submission of a technical proposal. Use (Technical) proposals will be evaluated without knowledge of

prices by a committee appointed by the Chief Procurement Officer. The Chief Procurement Officer will

determine the most advantageous proposal after taking into consideration the evaluation of technical

proposals made by the committee together with a consideration of prices.

For further information about this house, please contact Sara Gooding, Deputy Director of Public

Buildings, at 617-730-2420.

For questions that relate to the Cemetery and Caretaker Responsibilities or access, please contact Milee

Pradhan, Director of Parks and Open Space, at 617-879-5650.

Any questions pertaining to this Request for Proposal are to be directed to Richard Saville, Chief

Procurement Officer, Purchasing Division, 333 Washington St., Brookline, MA 02445, phone (617)

730-2195.

Proposals may be held open for a period of one hundred twenty (120) days after the proposal submission

date unless award is made sooner or the time for award is extended by consent of all parties concerned.

Award, payment and performance obligations shall depend on the availability and appropriation of

funds. Award of a contract may be subject to the approval of the Town of Brookline Board of

Selectmen and/or the Trustees of the Walnut Hills Cemetery.

Proposal Submission

Envelopes containing proposals must be sealed and should be submitted to:

Town of Brookline

Town Hall, Purchasing Division

333 Washington St., 2nd Floor, Room 212

Brookline, MA 02445

until Wednesday September 2 2026 at 2:00p.m. at which time they will be opened in confidence in

accordance with c. 30B, §6 (d). Proposals received after that date and time will be rejected. It is the

sole responsibility of the Proposer to ensure that the bid arrives on time at the designated place.

Parking is limited at this location. It is strongly recommended that proposals are mailed or

delivered in advance of the due date and time.

NOTE: Price proposals must be kept entirely separate from Use (Technical) proposals. Failure to

follow this instruction will result in rejection of the proposal. Incomplete submissions will not receive

consideration.

Six (6) copies of each proposal shall be submitted as follows:

Price proposal shall be submitted on the form furnished and sealed in an envelope marked:

Proposal Envelope A – Price Proposal

THE USE AND OCCUPANCY OF 96 Grove Street

Reference # P-27-05

Bidder’s Name ___________________________________________________________

Technical proposal shall be submitted separately, sealed in an envelope marked:

Proposal Envelope B – Use (Technical) Proposal

THE USE AND OCCUPANCY OF 96 Grove Street

Reference # P-27-05

Bidder’s Name ___________________________________________________________

Scope of Services Required

The Town of Brookline and the Trustees of the Walnut Hills Cemetery are seeking an interested party to

reside at the home under a use and occupancy agreement, hereafter referred to as “the facility” and

provide Caretaker services for the Walnut Hills Cemetery property located at 96 Grove Street,

Brookline, Massachusetts. The Walnut Hills Cemetery caretaker residence is a 2-bedroom single family

dwelling. The office, which is attached to but separate from the residential portion of the home, is

staffed by the Town of Brookline Parks and Open Space Cemetery Supervisor and staff, and is used for

cemetery related meetings and general business with prospective clients and for monthly meetings of the

Cemetery Trustees. The term of this occupancy agreement shall be for three (3) years, beginning on or

after September 1, 2026. At the end of the three-year term, an additional three-year term may be

negotiated, if both the Town and the Caretaker are in agreement as to fees and responsibilities.

The 45-acre Walnut Hills Cemetery landscape is designed to enhance the beauty of native trees, shrubs,

grave areas, glacial boulders and the unique Roxbury Puddingstone located there. Roads and pathways

lead up and down the slopes of the older burial areas and through the newer lawn settings. Since its

opening in 1875, the Centennial year of the start of the American Revolution, the Cemetery has become

a rural oasis in an urban environment. Remembrance of history and appreciation of funerary art were

prevalent in the 19th century. The success of the Civil War and the Industrial Revolution integrated

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Use and Occupancy of 96 Grove St (located at Walnut Hills Cemetery)

Description

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