US Embassy South Africa - Fleet Management Services

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Contract Opportunity

The U.S. Embassy in South Africa requires a fleet management contract with a vendor that supplies fleet cards for vehicle-related expenses such as:

• Fuel


• Oil and AdBlue


• Tolls and Parking Fees


• Roadside Assistance and vehicle towing

The Fuel will be purchased at petrol filling stations using the Fleet cards issued.

The anticipated performance is for a base period of Five (5) years (Base year plus Four (4) options). All responsible sources may submit an offer, which will be considered.

The U.S. Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

Quotations are due by COB 23 February 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to pretoria_contracting_office-dl@state.gov. Please ensure your email with your offer does not exceed 30MB, if it does then you might have to send more than one email.

Email subject line: 19SF7526Q0017 – FLEET MANAGEMENT SERVICES.

PAYMENT TERMS: Payments are made on a monthly basis after receipt of services. Payment is made within 30 calendar days after receipt of invoice. Since no price increases can be allowed during the term of this contract you must make provision for any probable increases. Advance payments are not authorized.

Please take note of the following as this is important for any company wishing to do business with the U.S Government:

All tenderers must register with SAM (Guidance attached herewith)

***upon submission of your quote please confirm that you are registered in SAM.gov and include your Unique ID number.

The U.S. Government cannot accept any local terms and conditions or clauses, as they are bound by U.S. Legislation and laws. By submitting a quotation, you agree to waiver your companies’ terms and conditions or clauses. Clauses are attached to the RFQ.

PLEASE NOTE: THIS CONTRACT WILL NOT BE MODIFIED DUE TO PRICE OR EXCHANGE RATE FLUCTUATION

The successful offeror will be required to:

1. Must comply with U.S. Clauses. South African Terms and conditions do not apply; by submitting a quote, you accept the U.S Embassy’s Terms and Conditions

2. Must complete SF1449 and W-14 forms, complete the pricing columns and check the relevant boxes on the Section 5 of the solicitation.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11

6. Proof of SAM Registration

Attachments/Links