UPS System

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Contract Opportunity

SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.

The following Addendum is being issued for the subject 354935_UPSSYstem_SAMPost

• Supplier Questions:
  
  
  
  
  • What runtime is required?
    
    
    
    • 24/7
    
    
    
    
  
  
  • Is this a new install or replacement of an existing unit?
    
    
    
    • New Install
    
    
    
    
  
  
  • Do you have pictures of the UPS room or where it sits?
    
    
    
    • I have photos, but not of the entire room. One photo is attached. The new UPS will be placed in the middle of the room, where the cart and boxes currently occupy. I have attached a drawing of the room, below. The 3 units of the UPS are inside the red rectangle.
    
    
    
    
  
  
  • Is there a loading dock for delivery?
    
    
    
    • Yes
    
    
    
    
  
  
  • We would like to confirm if you need this unit seismic rated?
    
    
    
    • Yes, seismically rated is needed.
    
    
    
    
  
  
  
  

• 2 Additional Attachments:
  
  
  
  
  • UPSroom Drawing
  
  
  • Main Transformer
  
  
  
  

This Addendum modifies the Request for Quotation and must be acknowledged. Failure to acknowledge all addenda could make your proposal non-responsive. Please confirm that the submitted proposal is not changed because of this addendum. If proposal sent is revised because of this, please submit the revised proposal.

The following changes are hereby made to the appropriate documents contained the above-mentioned Request for Quotation (RFQ). All other terms and conditions of the RFQ remain the same.

Kind regards,

Marissa Tanomrat

Procurement Commodities Team

SLAC National Accelerator Laboratory

2575 Sand Hill Road

Menlo Park, CA 94025

Email: marissat@slac.stanford.edu

The follow has been attached for you to complete and review:

1. (BAA) Buy American Act Certification


2. Representations & Certifications Rider


3. Confirm Attached SLAC terms are accepted: FP Commercial Supplies-Services T&Cs (August 2023)

Required item(s) listed below

UPS SYSTEM 50 KVA:

1. Toshiba 4400 Series Double Conversion UPS - Qty: 1


2. 4400 Series 50kVA 208/120V Slim Matching MBS Auxiliary Cabinet - Qty: 1


3. 4400 Series 50KVA Battery Cabinet with External DC Breaker Handle - Qty: 1


4. RemoteEye 4 Multi Protocol UPS Manager - Qty: 1

Quote is for product only; no on-site services permitted.

Source selection will be based on Lowest Price and Technically Acceptable Method (LPTA).

Technical evaluation criteria are as follows:

1. 50kVA; output 40kW for 6-8 min.


2. Input 208V, 3 phase, 4 wire; Output 208V, 3 phase, 4 wire


3. Batteries in separate cabinet to UPS and MBS


4. Any breaker switch must be accessible without opening cabinet


5. Total battery storage must be less than 15 kW-hr


6. Only one input for both UPS and MBS


7. Input and output breakers must be 200A


8. Must have network controller card


9. Brand Name or Equal. All 4 pieces must be of the same brand.


10. Delivery date to not exceed August 15th.

Please provide a price and lead time quotation by COB 5/5/2025.

Please be advised that the requirement was also posted on SAM.gov.

Send quote to marissat@SLAC.stanford.edu.

The bid closing date for this requirement is 5/5/2025.

Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?

If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.

• Buy American Act Certification (BAA) applies to awards that are over $10,000.


• Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.


• All subcontractors are required to register in the System for Award Management (www.sam.gov).


• The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) will be made a part of the resulting order.


• Payment Terms will be NET-30


• Freight terms will be FOB Destination Prepaid and Add

You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.

Contact me directly with any questions.

Kind regards,

Marissa Tanomrat

Procurement Commodities Team

SLAC National Accelerator Laboratory

2575 Sand Hill Road

Menlo Park, CA 94025

Email: marissat@slac.stanford.edu

Attachments/Links