4110--Upright Freezers and LN2 Container

Active

Contract Opportunity

This is a combined synopsis/solicitation set aside for Total Small Business for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This is a request for quotes under solicitation number: 36C26226Q1335
The Department of Veterans Affairs Greater Los Angeles Healthcare System is looking to
Purchase Upright Freezers and LN2 Container equivalent to the items listed below. The contractor shall furnish all supplies to VA Greater Los Angeles Healthcare System, 11301 Wilshire Blvd., Los Angeles, CA 90073 in accordance with section B.2 SALIENT CHARACTERISTICS under this solicitation. Shipping cost must be included in the total cost.

No remanufacturers or gray market items will be acceptable. Vendor shall be an Original
Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized
reseller verified by an authorization letter or other documents from the OEM. The letter
must either state specific product(s) quoted or the quoter is an authorized distributor for
all the manufacturer s products. This letter or corresponding document must be on the
manufacturer s letterhead and contain the signature of an authorized official for the
manufacturer.

CLIN
DESCRIPTION
QTY
UOM
0001
PHCbi VIP ECO Natural Refrigerant -86°C Upright Freezer
Model# MDF-DU702VHA-PA or equal
6
EA
0002
Custom BioGenic Systems LN2 container including 2301 Autofill-
Monitor System with Gas By-Pass and LN2 Hose Model# S-
5000AB or equal
1
EA
0003
Custom BioGenic Systems Vapor Platform Model# PLT39-6R or
equal
1
EA
0004
White Glove Delivery Including: Products be removed from their packing crates by trained professionals so as not to compromise the integrity of the equipment, followed by relocation of the product to their final destination, and installation/assembly.
1
JB

The solicitation will be in accordance with Revolutionary FAR Overhaul (RFO) part 12, and 19 Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 333415, Size Standard 1,250 Employees. NMR is waived for the NAICS code in the solicitation and can be verified at https://www.sba.gov/document/support-non-manufacturer-rule-class-waiver-list. The Contractor Combined Synopsis/Solicitation Notice shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award.

Please note system updates may lag policy updates. The System for Award Management
(SAM) may continue to require entities to complete representations based on provisions that are
not included in agency solicitations. Examples include 52.222-25, Affirmative Action
Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications
Commercial Products and Commercial Services. Contracting officers will not consider these
representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations
in SAM.

In advancement of Section 2 of Executive Order 14208, the removal of requirements related to
Executive Order 14057 eliminates all non-statutory sustainability requirements or preferences in
purchases of food service wares, including paper straws. In addition to removing requirements
related to Executive Order 14057, the attachment also reflects recent updates to Code of
Federal Regulation citations for the U.S. Department of Agriculture s BioPreferred® Program, a
statutory purchasing preference program.

Key solicitation milestones are:
Submit any questions regarding this procurement via email to Melissa.Ramirez8@va.gov no later than 10am Pacific Time Wednesday August 19th, 2026. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov.

Due to time constraints, responses to the solicitation shall be due on Monday, August 24th, 2026 at 10:00 Pacific Time. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to Melissa Ramirez, Contracting Specialist at Melissa.Ramirez8@va.gov with "36C26226Q1335, upright freezers and LN2 containers in the subject line. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.SAM.gov to do business with the Government. Ensure your registration is correct, current and has not expired.

All offerors MUST complete and/or provide following:
A complete quote/pricing with estimated lead time.
The brand name and model number of offering. If offer is an equal to, offeror quotations must demonstrate and submit documentations proving that their offer meets or exceeds ALL the salient characteristics included in this solicitation, otherwise, they will be considered nonresponsive and not be considered for award.
An authorized letter or other documents signed by OEM in order to verify the offeror s authorized dealer, authorized distributor, or authorized reseller status IAW VAAR 852.212-71 Gray Market and Counterfeit Items.
A completed E.6 52.225-2 BUY AMERICAN CERTIFICATE if providing non-domestic items.

Attachments/Links