Upgrade WW Digester Blower System

CITY OF FERNANDINA BEACH
ITB 26-18
UPGRADE WASTEWATER DIGESTER BLOWER SYSTEM
INTRODUCTION
The City of Fernandina Beach, Florida is accepting competitive sealed bids from
qualified contractors for Upgrade of Wastewater Digester Blower System.
The City of Fernandina Beach will receive sealed submittals through
www.demandstar.com. Submittals must be uploaded to Demandstar.com E-bidding
System prior to 10:00AM (EST), October 23, 2026.
A Mandatory Pre-bid meeting will be held at 10:00AM (EST), October 1, 2026, at the
City of Fernandina Beach Utility Office, 1180 S. 5th Street, Fernandina Beach FL,
32034. The CITY recommends that each attendee arrives at least 15 minutes early to
allow time for check-in. Every attendee must sign the pre-bid meeting attendance log.
Once the meeting commences, the sign-in sheet will be closed and the CITY will deny
entry to the mandatory pre-bid meeting to anyone who arrives after the meeting start time.
Each attendee is solely responsible for arriving on time, including allowing sufficient time
for traffic, parking, and locating the meeting room. A Respondent that is not represented
at the mandatory pre-bid meeting will be deemed non-responsive , and its submittal will
not be considered. By submitting a response, each Respondent acknowledges and
accepts the risk that late arrival at the mandatory pre-bid meeting will result in rejection
of its submittal, and such rejection will not be grounds for a bid protest.
It shall be the sole responsibility of the Respondent to have its Bid submitted through the
DemandStar website (www.demandstar.com) not later than the above date and time.
Facsimile, paper or telegraphic submittals will not be accepted. Delay in delivery shall be
the sole responsibility of the Respondent. Submittals received after the deadline will not
be considered.
Award of the Bid is subject to authorization and annual appropriation of funds by the City
Commission in the fiscal year budget.
SUBMITTERS ARE REFERRED TO THE ATTACHED GENERAL CONDITIONS FOR
OTHER IMPORTANT INFORMATION REGARDING THE INVITATION TO BID
PROCESS, REQUIREMENTS AND EXHIBITS.
The person signing the Bid Response Forms shall have the authority to bind the
Respondent to the Bid. All information on the Bid form shall be provided, or the Bid may
not be accepted.
The bid shall be submitted on the specified Contact Sheet, attached hereto as "Exhibit
A", and Bid Pricing Form, attached hereto as "Exhibit A-1".
The competitive sealed Bid shall be accompanied by a "Public Entity Crimes", attached
hereto as "Exhibit B", "Drug-Free Workplace Certification" attached hereto as
"Exhibit C", "E-Verify Statement" attached hereto as "Exhibit D", "Proposer
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CITY OF FERNANDINA BEACH
ITB 26-18
UPGRADE WASTEWATER DIGESTER BLOWER SYSTEM
Acknowledgements and Agreements", attached hereto as "Exhibit E", "Conflict of
Interest", attached hereto as, "Exhibit F", "Non-Collusion Affidavit", attached hereto
as "Exhibit G" and "Dispute Disclosure", attached hereto as "Exhibit H",
"Contractor's Countries of Concern Affidavit", attached hereto as "Exhibit I",
"Certification Regarding Prohibition Against use of Diversity, Equity and Inclusion
Material", attached hereto as "Exhibit J", "Anti-Human Trafficking Affidavit",
attached hereto as "Exhibit K". "Attachment A" List of subcontractors.
CONTRACTOR SHALL SIGN AND INCLUDE EXHIBITS "A-K" and ATTACHMENT
A. Failure to do so may result in rejection of the bid submittal.
A sample of the City of Fernandina Beach construction contract is included as a
separate document.
In accordance with Item 16, General Terms and Conditions, please provide proof the
Contractor is not listed in the Excluded Parties List System, a federal suspension
and debarment listing.
SCOPE OF WORK
The City of Fernandina Beach, Florida ("CITY") is requesting Guaranteed Maximum Price
(GMP) submittals from qualified contractors to furnish and install the upgrades to the
Digester Aerator Blower at the City Wastewater Treatment plant in accordance with the
attached specifications. This will include:
-Furnish and Install one new Hoffman Blower and motor with disconnect
-Installation of piping and diffusers in Digester No. 1
-Cleaning and inspection of existing diffusers in Digester No. 2
-Necessary replacement of existing diffusers (approx. 96)
-Furnish and Install replacement of existing Hoffman Blower (motor to be supplied
by CITY)
-Material removed from digesters to be disposed of at Camden County Landfill or
other approved disposal site
Any exclusions regarding the installation proposed by the bidder must be expressly
stipulated in the bid submittal.
AWARD
Award recommendation will be to the most responsive and responsible bid submittal
offering the best value to the City of Fernandina Beach. The CITY reserves the right,
based upon its deliberations and in its opinion, to accept or reject any or all bid
submittals. The CITY also reserves the right to waive minor irregularities or variations to
the specifications and in the bidding process.
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CITY OF FERNANDINA BEACH
ITB 26-18
UPGRADE WASTEWATER DIGESTER BLOWER SYSTEM
Successful Bidder is required to have a Business License in the city where their home
office is located. If Bidder's business office is located in the City of Fernandina Beach,
a business tax license is required.
BID PACKAGE
ITB Documents and Specifications are available to download from DemandStar at
www.demandstar.com. Any questions regarding the ITB package can be directed to
Wanda Weaks, Purchasing Specialist, wweaks@fbfl.org.
CONTACT
Specification questions during the submittal period must be submitted in writing to
Wanda Weaks, Purchasing Specialist, at wweaks@fbfl.org.
Bidders are hereby put on notice that no contact will be made with any of the City
Commission members, other CITY staff, or others that may be involved in the selection
process to discuss this request or to influence the outcome of the selection.
ADDENDA
A written response to Bidder questions will be issued via Addendum and posted on the
CITY's website at www.fbfl.us/bids and DemandStar at www.demandstar.com. It is the
Bidder's responsibility to check the CITY's website for Addenda prior to submitting their
bid. The deadline for questions is ten days before bid opening.
If there is an Addendum it becomes part of the original bid submittal and must be
acknowledged by attaching a copy of the Addendum, signed by an authorized
representative of the person or company submitting the bid. Failure to do so may
disqualify the bid submittal.
CONTRACTOR PERSONNEL
1. CITY reserves the right to reject any CONTRACTOR employee doing
business for the awarded CONTRACTOR that has not received the proper
safety training or is not performing work in a safe manner. Any costs
resulting in a rejection of personnel will be solely at the CONTRACTOR's
expense.
2. No sub-contractor shall be employed by CONTRACTOR for the provision of
these services without the prior written approval of the CITY Project
Manager.
PERFORMANCE STANDARDS/QUALITY REQUIREMENTS
In addition to those requirements set forth in the Scope of Work, all services (and items
incidental thereto) and work provided by CONTRACTOR shall conform to the following:
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CITY OF FERNANDINA BEACH
ITB 26-18
UPGRADE WASTEWATER DIGESTER BLOWER SYSTEM
PROJECT SCHEDULE
Upon approval award of the contract for construction, the CITY will issue a Notice to
Proceed to the contractor. The work is required to be completed in 120 days from the
Notice to Proceed. The CONTRACTOR will meet with the CITY designee for a pre-
construction meeting prior to commencing the construction work.
TIME OF PERFORMANCE
1. CONTRACTOR may, upon approval by CITY designee, be provided weekends
and after-hours access to the site, if necessary or desired, to complete the project,
weather permitting. However, no additional sums shall be paid other than that
specified in the bid response.
2. CONTRACTOR may, upon approval set up equipment on the jobsite without
commencing work for a maximum of seven calendar days. Location of equipment
storage will be provided by the CITY designee.
3. CONTRACTOR will, prior to any delay submit notification of delay in writing within
five calendar days to CITY designee.
4. CONTRACTOR shall submit documentation explaining the cause of delay. CITY
shall determine the extent of delay and extend the time for completing the work if,
in CITY's judgment, the findings justify an extension. Any delay shall not entitle
CONTRACTOR to any additional compensation. The sole remedy of
CONTRACTOR shall be an extension of time.
5. CONTRACTOR shall arrange with the CITY designee a sequence of procedure,
means of access, space for storage of materials and equipment and use of
approaches, corridors, and stairways. CITY shall not be responsible for lost or
stolen materials or tools left on the job site.
SITE CONDITIONS
1. The existing rights of way along the proposed construction site is cleared and
maintained at all times.
SITE MAINTENANCE
1. Extreme care shall be taken to safeguard all existing facilities, paved walkways,
site amenities, utilities, windows, and vehicles on or around the job site. Damage
to public and/or private property shall be the responsibility of CONTRACTOR and
shall be repaired and/or replaced in equal or better condition at no additional cost
to the CITY. CONTRACTOR shall use all means to protect existing objects,
structures and vegetation designated to remain. In the event of damage,
immediately make all repairs, replacements, and dressings to damaged materials,
to the approval of the CITY, at no additional cost to the CITY. In the event of
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CITY OF FERNANDINA BEACH
ITB 26-18
UPGRADE WASTEWATER DIGESTER BLOWER SYSTEM
damage to public and/or private property, CONTRACTOR shall immediately
contact the CITY's designee and inform them about the location and extent of the
damages and will stay on site until his investigation of the damage is concluded.
2. CONTRACTOR shall place all debris in refuse container and keep the premises
free from rubbish at the end of each working day. The CONTRACTOR shall be
responsible for supplying, emptying and the removal of waste
containers/dumpsters, as necessary.
3. CONTRACTOR shall arrange material storage so as not to interfere with the
CITY's operations.
4. CONTRACTOR shall at the completion of the job, remove unused material and
rubbish from the site. If CONTRACTOR refuses at any time to remove the debris
from the premises, or to keep the working area clean, such cleaning will be
completed by the CITY and deducted from the balance due CONTRACTOR.
5. CONTRACTOR shall store all materials to be protected against weather,
vandalism, and theft. Any materials found to be damaged or missing shall be
replaced by CONTRACTOR at no cost to the CITY.
6. CONTRACTOR shall be responsible for clean up at the site at the conclusion of
the project, including excess construction materials, and a thorough cleaning of all
areas that were affected by CONTRACTOR or their subcontractors to the
satisfaction of the CITY.
SAFETY
1. CONTRACTOR shall be aware that this project is always subject to public and
private vehicular and pedestrian traffic. The contractor shall provide all necessary
barricades and signage and take necessary precautions to protect buildings, the
general public and Contractor personnel at all times.
2. CONTRACTOR shall comply with all Federal/County/City laws/ordinances and
City Fire codes during the execution of this project.
3. CONTRACTOR shall continuously maintain adequate protection of all work from
damage and shall protect public and privately owned property, structures,
vehicles, utilities, and work of any kind against damage or interruptions of service,
which may result from the operations of the CONTRACTOR. The CONTRACTOR
shall be held responsible for repairing or replacing any loss or damage, with the
remedy to be the most advantageous to the CITY.
4. CONTRACTOR shall provide Safety Data Sheets: If any chemicals or materials
or products containing toxic substances, as defined by Chapter 442, Florida
Statutes are to be used at any time during this the contract period,
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CITY OF FERNANDINA BEACH
ITB 26-18
UPGRADE WASTEWATER DIGESTER BLOWER SYSTEM
CONTRACTOR shall furnish Safety Data Sheets to the CITY designee prior to
commencing this project.
5. CONTRACTOR shall perform all work under supervision of a capable supervisor
using skilled employees.
6. CONTRACTOR shall have a person who is on their payroll and with the authority
to make decisions, on site at all times.
REQUIRED INSPECTIONS
Prior to the start of any work, CONTRACTOR shall examine all surfaces and report
in writing to the CITY designee any conditions detrimental to work. Failure to observe
this injunction constitutes a waiver to any subsequent claims to the contrary.
CITY'S RIGHTS TO INSPECT, REJECT, AND STOP WORK
1. Right to Inspect Work - CITY will have the right to inspect the work at all times.
Such inspection will not relieve CONTRACTOR of any of its obligations to perform
the work in strict accordance with the contract documents.
2. Right to Reject Work - CITY will have the right to reject work which does not
conform to the contract documents. CITY may require special inspection or testing
of the work.
3. Right to Stop Work - If CITY reasonably believes that CONTRACTOR is failing to
carry out the work in accordance with the contract documents; CITY may order
CONTRACTOR to stop the work, or a portion of the work, until such time as the
cause of such stop order has been eliminated.
4. Right to Carry Out Work - If CONTRACTOR fails to perform the work properly or
fails to perform any provision of the contract documents, including unauthorized
project schedule delays, CITY, after three days' written notice to CONTRACTOR
without correction, may correct the deficiencies through the CITY's own forces or
through others and may deduct the cost thereof from the payment then or
thereafter due to the CONTRACTOR.
WARRANTY
1. CONTRACTOR shall provide warranty stating that the Project is complete in detail
and finish, and free of hazardous conditions. The material warranty and
workmanship must have a one- year warranty.
2. If CITY deems it unacceptable to have CONTRACTOR correct the work which has
been incorrectly done, a deduction from the contract price shall be made as
determined by CITY. Such a deduction from the contract price shall in no way
affect the CONTRACTOR's responsibility for defects which may occur nor their
ability to correct them, and damage caused by them.
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CITY OF FERNANDINA BEACH
ITB 26-18
UPGRADE WASTEWATER DIGESTER BLOWER SYSTEM
3. Supplies and/or services furnished as a result of this bid shall be covered by the
most favorable commercial warranties, expressed or implied, that the bidder and/or
manufacturer gives to any customer. The rights and remedies provided herein are
in addition to and do not limit any rights afforded to the CITY by any other clause
of this bid. Any applicable written warranty from the product manufacturer and/or
representative company shall commence from the date of completion and
acceptance by the CITY.
INSURANCE REQUIREMENTS
Insurance requirements are outlined in the General Conditions of this INVITATION TO
BID.
BOND REQUIREMENTS
Bid bonds requirements are outlined in the General Conditions of this INVITATION TO BID.
EQUAL OPPORTUNITY EMPLOYER
The CITY is an equal opportunity employer. The CITY is committed to equal opportunity
employment effort and expects firms that do business with the CITY to have an equal
opportunity program compliant with State and Federal law.
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CITY OF FERNANDINA BEACH
ITB 26-18
UPGRADE WASTEWATER DIGESTER BLOWER SYSTEM
GENERAL CONDITIONS OF INVITATION TO BID
1. PREPARATION OF BID
INVITATION TO BID shall be prepared in accordance with the following:
a. The attached Bid Form, attached hereto as "Exhibit A", shall be used when
submitting your INVITATION TO BID.
b. All information required by the Bid Form shall be furnished. The Bidder shall
print or type his/her name and manually sign the Form and any continuation
sheet on which an entry is made.
c. Unit prices shall be shown and where there is an error in extension of price, the
unit price shall govern.
d. Alternate Bids will not be considered unless authorized by the Invitation to Bid.
e. Bidders will not include federal taxes nor State of Florida sales, excise, and
use taxes in prices, as the CITY is exempt from payment of such taxes. An
exemption certificate will be signed where applicable upon request.
f. Bidders shall make all investigations necessary to thoroughly inform
themselves about any and all conditions related to the performance of the
contract. Plea of ignorance by the Bidder of conditions that exists or may
hereafter exist as a result of failure or omission on the part of the Bidder to
make the necessary examinations and investigations, or failure to fulfill in every
detail the requirements provided for in the Purchasing Policy, Purchasing
Ordinance and/or State and Federal Statutes. The City's Purchasing
Ordinance is set forth in Chapter 2-420, et seq.
g. Prices quoted must be FOB City of Fernandina Beach, Florida with all
transportation charges prepaid unless otherwise specified in the Invitation to
Bid.
h. Deliveries are to be FOB Destination unless otherwise specified in the Invitation
to Bid.
i. Deliveries are to be made during regular business hours.
j. Bids and Bid prices shall be valid for a minimum of ninety (90) days, unless
otherwise stated on the INVITATION TO BID.
2. SUBMISSION OF BID
a. The City of Fernandina Beach has partnered with DemandStar using their E-
bidding platform. All submittals will be received through the DemandStar E-
bidding platform. To register and submit through DemandStar go to
www.demandstar.com/registration.
3. REJECTION OF BID
a. The CITY reserves the right to accept or reject any or all Bids, to waive
irregularities and technicalities, and to request resubmission or to re-advertise
for the services. The City shall be the sole judge of the submittals. The City's
decision shall be final.
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CITY OF FERNANDINA BEACH
ITB 26-18
UPGRADE WASTEWATER DIGESTER BLOWER SYSTEM
4. WITHDRAWAL OF BID
a. Bids may not be withdrawn after the time set for the opening for a period of time
as specified.
b. Bids may be withdrawn prior to the time set for the opening. Such request must
be in writing.
5. LATE BID
a. INVITATION TO BID and modifications received after the time set for the
opening will not be considered.
b. Modifications in writing received prior to the time set for the opening will be
accepted.
6. LOCAL, STATE, AND FEDERAL COMPLIANCE
a. Bidders shall comply with all local, state, and federal directives, orders and laws
as applicable to the INVITATION TO BID and subsequent contract(s) including
but not limited to Equal Employment Opportunity (EEO), and Occupational
Safety and Health Administration (OSHA) as applicable to this contract.
b. A "Public Entity Crimes Statement", in accordance with Florida Statutes,
Section 287.133 (3) (a), on Public Entity Crimes, attached hereto as "Exhibit
B", must be received at the time of the bid submittal.
c. A "Drug Free Workplace Certification" attached hereto as "Exhibit C", must be
received at the time of the bid submittal.
d. An "E-Verify Statement" attached hereto as "Exhibit D" must be received at the
time of the bid submittal.
e. A "Contractor's Countries of Concern" hereto attached as "Exhibit I" must be
received at the time of the of the bid submittal.
f. A "Certification Regarding Prohibition Against use of Diversity, Equity and
Inclusion Material" hereto attached as "Exhibit J" must be received at the time
of the bid submittal.
g. An "Anti-Human Trafficking Affidavit" hereto attached as "Exhibit K" must be
received at the time of the bid submittal.
h. The City of Fernandina Beach requires that the Bidder selected will not
discriminate under the contract against any person, in accordance with federal,
state and local government regulations.
7. AWARD OF INVITATION TO BID
a. The INVITATION TO BID will be awarded to the most responsive and
responsible bidder offering the best value to the City of Fernandina Beach.
b. The CITY reserves the right to accept and award item by item, and/or by group,
or in the aggregate.
c. A written award of acceptance (Purchase Order), mailed or otherwise furnished
to the successful Bidder shall result in a binding contract without further action
by either party.
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CITY OF FERNANDINA BEACH
ITB 26-18
UPGRADE WASTEWATER DIGESTER BLOWER SYSTEM
d. Unless otherwise noted in the specifications, the length of the agreement shall
be one-year, with two one-year renewals possible based on the mutual consent
of the parties.
e. Upon award, for construction projects, the Contractor will be required to
complete/execute the CITY's Contract and General Conditions for Construction
Services.
f. Agreement may be cancelled with 60-day notice unless otherwise stated in
signed contract documents.
8. NOT RESPONSIBLE FOR COSTS
a. The City shall not be responsible for any cost incurred by a prospective Bidder
in responding to this INVITATION TO BID.
9. BONDS
a. If Bid is less than $100,000 no Bid Bond or Payment and Performance Bond
required.
b. If Bid is greater than $100,000 and is for material only, a Bid Bond is required
but no Payment and Performance Bond are required.
c. If Bid is $100,000 - $200,000, and is for services, a Bid Bond is required but no
Payment and Performance Bond are required.
d. If Bid is greater than $200,000, and is for services, Bid Bond and Payment and
Performance Bond are required.
BID BOND:
a. If the Base Bid or the Base Bid plus the sum of any alternates fall into the criteria
above requiring a Bid Bond, the bidder shall enclose a Certified Check or Bid
Bond with each bid. A Certified Check or Bid Bond shall be for an amount not
less than five percent (5%) of the Bid price and shall be made payable to the
CITY as a guarantee that the Bidder will not withdraw its bid for a period of
ninety calendar days after Bid closing time. Bid Bonds or Certified Checks will
be returned to unsuccessful bidders within 10 days of bid award. Successful
bidders will receive their Certified Check or Bid Bond after the
contract/agreement has been signed and a Performance and Payment Bond
are received.
PERFORMANCE AND PAYMENT BONDS:
a. In the event the Contract is awarded to the Bidder, Bidder will thereafter enter
into a written contract with the and furnish a Payment and Performance Bond
in an amount equal to the contract price. The form of the bonds shall be in
accordance with Section 255.05 of Florida Statutes. Failing to do so, Bidder
shall forfeit its bid security.
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