UPDATED-Invitation for Bids: Single Platform for Payroll, Timekeeping and HR

Agency:	City of Gardner
State:	Kansas
Type of Government:	State & Local
NAICS Category:	541214 - Payroll Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	May 12, 2026
Due Date:	May 29, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

May 12, 2026 Addendum #1.

The City of Gardner is seeking proposals from qualified vendors for a comprehensive Payroll, Timekeeping, and Human Capital Management system. The system should support payroll, time and attendance tracking, HR functions, benefits administration, and compliance reporting. The solution must be scalable to accommodate both full-time employees and seasonal staff while ensuring compliance with all applicable local, state, and federal regulations.Â

Additional information can be found HERE or by contacting Finance Director Matt Wolff at 913.856.0927 or mwolff@gardnerkansas.gov.

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ADDENDUM #1

TIMEKEEPING, PAYROLL, HR PLATFORM

RFP Due Date: May 29, 2026 at 10:00 AM

Date: May 12, 2026

THIS ADDENDUM CLARIFIES THE FOLLOWING QUESTIONS:

Pricing

1. Do you need us to provide SI budgetary pricing as well as the technology pricing?

Yes. Vendors should include all costs necessary to fully implement and operate the

proposed solution. Please clearly break out technology (software/licensing) costs and

implementation services (SI) costs in the pricing submission.

General

2. Since we completed this RFP in October, what transpired since then? Did the City of

Gardner select another provider that did not pan out or was the project tabled?

The City previously issued an RFP for a comprehensive Payroll, Timekeeping, and

Human Capital Management system and selected a vendor. During implementation, the

services did not fully meet the City’s operational expectations. The City elected to reissue

the RFP at this time.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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