Update to Transportation engineering design standards Manual And Grand Junction Municipal Code Title 21 RFP-5941-26-DH

Request for Proposal
RFP-5941-26-DH
UPDATE TO
TRANSPORTATION ENGINEERING DESIGN
STANDARDS MANUAL AND GRAND JUNCTION
MUNICIPAL CODE TITLE 21
Proposal Deadline
July 14, 2026, prior to 2:00PM (Mountain Daylight Time)
Electronic Submission Only
Proposals Must Be Submitted Exclusively Through
BidNet Direct(R) - Rocky Mountain E-Purchasing System (RMEPS)
https://www.bidnetdirect.com/colorado/city-of-grand-junction
Important Notice
The City of Grand Junction does not control or administer vendor access to the BidNet(R)
Direct system. Proposers are solely responsible for ensuring a successful submission.
Technical assistance must be requested directly from BidNet at (800) 835-4603.
Virtual Solicitation Opening
All City solicitation openings will be conducted virtually.
For meeting access and participation details, refer to Section 1.8.
Purchasing Agent Contact
Duane Hoff Jr. duaneh@gjcity.org 970-244-1545

Table of Contents
Section 1.0. Administrative Information & Conditions for Submittal ................................. 2
Section 2.0. General Contract Terms and Conditions ..................................................... 9
Section 3.0: Insurance Requirements ........................................................................... 17
Section 4.0: Specifications and Scope of Services ....................................................... 19
Attachments........................................................................................................ 26
Tentative Calendar of Events: ............................................................................ 26
Section 5.0: Preparation and Submittal of Proposals .................................................... 27
Section 6.0. Evaluation Criteria and Factors ................................................................. 32
Section 7.0. Solicitation Response Form ....................................................................... 38
Sub-Contractor Disclosure ................................................................................. 41
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Tentative Calendar of Events:
Event and Details Date
Solicitation Issued/Posted June 16, 2026
Published via BidNet(R) Direct - RMEPS
Non-Mandatory Pre-Proposal Meeting June 25, 2026
Please refer to Section 1.5.
Inquiry deadline July 6, 2026
no questions are accepted after the close of
business on this date
Final Addendum Issued (if applicable) July 8, 2026
Proposal Submission Deadline July 14, 2026 prior to 2:00PM
Electronic submission via BidNet(R) Direct only MDT
Evaluation of proposals July 15 - 23, 2026
Internal review by City-appointed committee
Interviews (if required) Tentative Interview Time Blocks:
Virtual or in-person, by City invitation only
July 30, 2026
Notice of Intent to Award (tentative) August 3, 2026
Subject to final evaluations and interview
outcomes
Contract execution August 10, 2026
Contingent upon appropriate approval and funding
availability
Note: All dates listed above are tentative and subject to change at the City's sole
discretion. Any updates or changes will be communicated via a written addendum posted
to BidNet(R) Direct.
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Section 1.0. Administrative Information & Conditions for Submittal
1.1. Americans with Disability Act (ADA) Compliance Mandate: Following HB21-
1110. all documents produced and submitted in response to this solicitation must
adhere to the provisions outlined in 24-85-101, C.R.S., and subsequent sections,
as well as the Accessibility Standards for Individuals with a Disability, as established
by the Office of Information Technology under section 24-85-103 (2.5), C.R.S.
Additionally, all documents must align with the State of Colorado's technology
standards related to accessibility, including Level A.A. conformity with the latest
iteration of the Web Content Accessibility Guidelines (WCAG) as integrated within the
State of Colorado's technology standards.
1.2. Required Review: The Proposer is responsible for thoroughly reviewing all
solicitation documentation to gain a comprehensive understanding of the scope,
specifications, project requirements, and all associated rules, regulations, laws,
conditions, instructions, and procurement policies related to the solicitation process
and the Project or Work outlined in this Request for Proposal (RFP).
1.3. Issuing Office: This solicitation is issued by the City of Grand Junction, Colorado
("City"). The Purchasing Agent responsible for this procurement is:
Duane Hoff Jr.
duaneh@gjcity.org
Except for pre-proposal or site visit meeting(s), all inquiries, concerns, clarifications,
or communications regarding this solicitation-including those about the process,
specifications, or project scope-must be submitted in writing to the Purchasing
Agent. Any communication directed to other City personnel may result in the
disqualification of the Proposer's submission.
1.4. Purpose: The City of Grand Junction, Colorado, is soliciting competitive proposals
from qualified professional Firms to provide professional services to update the City's
existing Transportation Engineering Design Standards (TEDS) Manual and Grand
Junction Municipal Code (GJMC) Title 21 to increase flexibility and reduce costs for
residential housing projects. Section 4.0 of this solicitation describes the project
objectives, service delivery expectations, technical requirements, and applicable
performance standards (Scope of Work). All services shall be performed in
accordance with the terms and conditions set forth in this solicitation and incorporated
into any resulting contract.
1.5. Non-Mandatory Pre-Proposal Meeting: Prospective Proposers are encouraged to
attend a non-mandatory virtual pre-proposal meeting to gain a clear understanding of
the project requirements and conditions related to the Scope of Work.
Meeting Details:
Date: June 25, 2026
Time: 10:00AM (Mountain Daylight Time)
Location: Virtual via Microsoft Teams
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Join Online:
https://teams.microsoft.com/meet/23205783610109?p=qyMB67Nj40u4zxGwzW
Meeting ID: 232 057 836 101 09
Passcode: G5wy3YY6
Purpose and Participation:
This virtual meeting provides an opportunity for Proposers to gain a clearer
understanding of the project requirements, ask questions, and seek clarification on
the Scope of Services. Participation is optional but strongly encouraged to ensure
proposals are complete, responsive, and aligned with the City's objectives.
1.5.1. Important Notes
* Attendance is not required to submit a proposal.
* Statements made during the virtual meeting shall not modify the solicitation.
* Only written addenda issued by the City shall be considered official and binding.
1.6. The City: The City will act by and through its authorized representative(s).
1.7. Compliance: By submitting a proposal, the Proposer acknowledges and agrees to
comply with all terms, conditions, requirements, and instructions contained in this
solicitation, including any modifications issued through addenda. If a Proposer
identifies any ambiguity, omission, or conflict within the solicitation documents that
might affect its understanding of the requirements, the Proposer shall request
clarification from the Purchasing Agent prior to the inquiry deadline. Failure to request
clarification shall not relieve the Proposer of its obligation to comply fully with the
requirements of the Contract.
1.8. Controlling Authority: The 2024 version of the City Procurement Policy is
controlling.
1.9. Submission: Proposers shall prepare and submit proposals following the
requirements outlined in Section 5.0, Preparation and Submittal of Proposals. All
proposals must adhere to the formatting, content, and submission guidelines
specified in that section.
To participate in the public proposal opening, please refer to the following virtual
meeting information:
Solicitation Opening: RFP-5941-26-DH
Update to Transportation Engineering Design Standards Manual and Grand Junction
Municipal Code Title 21
Date/Time: July 14, 2026, 2:00PM (America/Denver)
Please join the meeting from a computer, tablet, or smartphone:
https://meet.goto.com/234058877
Or join the meeting by phone.
Access Code: 234-058-877
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United States: +1 (408) 650-3123
To join from a video-conferencing room or system:
Meeting ID: 234-058-877
Dial in or type: 67.217.95.2 or inroomlink.goto.com
Or dial directly: 234058877@67.217.95.2 or 67.217.95.2##234058877
Get the app now and be ready when the meeting starts:
https://meet.goto.com/install
1.10. Public Disclosure Notice: Pursuant to the Colorado Open Records Act (CORA), all
materials submitted in response to this solicitation shall be considered public records
and may be subject to public disclosure, except for information specifically designated
as confidential, proprietary, or trade secret by the Proposer, and only to the extent
permitted by law.
Upon award and execution of a contract, the solicitation file-including all responsive
proposals-shall be available for public inspection in accordance with CORA and
upon receipt of an Open Records Request. This includes proposals submitted by the
non-awarded Proposer(s).
Public disclosure is also subject to the applicable provisions of CORA in the event the
solicitation or resulting project is canceled.
1.11. Public Disclosure Record: If the Proposer knows its employee(s) or sub-Firms have
an immediate family relationship with a City employee or elected official, the Proposer
must provide the Purchasing Agent with the name(s) of that/those individual(s). The
individual(s) must file a "Public Disclosure Record" and/or a statement of financial
interest before conducting business with the City.
1.12. Collusion Clause: By submitting a proposal, each Proposer certifies that it is not
involved in any collusive action(s) or activity(ies) that may violate applicable federal
or state antitrust laws, rules, and/or regulations. Any proposal(s) found to have
evidence or a reasonable belief of collusion among the Proposers will be rejected. At
its discretion, the City reserves the right to accept future proposals for the same
service(s) or work from participants identified in such collusion.
1.13. Gratuities and Kickbacks: The Proposer(s) certifies that no gratuities, kickbacks, or
contingent fees have been or will be offered, solicited, or paid in connection with this
Proposal or any resulting Contract. This includes, but is not limited to, the offering or
payment of commissions, gifts, or other considerations contingent upon a Contract's
award. If the Firm breaches this certification, the City reserves the right to terminate
the Contract immediately without liability and may pursue all available legal remedies.
1.14. Ethics: Proposers shall not offer, give, solicit, or accept gifts, favors, or anything of
value to or from any employee, official, or agent of the City that could influence, or
appear to influence, the procurement process. Additionally, the Proposer(s) shall not
enter into any business arrangement or financial relationship with any such individuals
that may create a conflict of interest or undermine public trust. Any violation of this
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provision may result in disqualification from consideration, termination of the contract,
and potential legal consequences.
1.15. Alteration or Withdrawal of the Proposal: Any modification, revision, or withdrawal
of a proposal must be initiated by the Proposer and received by the City through the
designated electronic submission platform prior to the proposal due date and time
stated in the solicitation. After the designated deadline, no modifications,
amendments, or withdrawals will be accepted. All proposals shall be considered final,
complete, and binding upon the Proposer as of the submission deadline.
Submitted proposals shall remain firm, valid, and binding for ninety (90) calendar
days following the proposal's due date and may only be withdrawn prior to the
execution of a contract.
1.16. Multiple Offers: If a Proposer(s) submits more than one proposal, THE ALTERNATE
PROPOSAL must be marked "ALTERNATE PROPOSAL." The City reserves the right
to make the award in the City's best interest.
1.17. Exclusions: The City shall not consider any proposal submitted orally, by telephone,
email, or facsimile. Only proposals submitted under the requirements outlined in this
Solicitation shall be accepted for evaluation.
1.18. Contract Documents: The Contract Documents include this solicitation, the
Proposer's submitted proposal and supporting documents, and any negotiations that
are formally accepted by the City and memorialized in a written agreement. These
documents collectively constitute a binding and enforceable Agreement ("Contract")
between the City and the Proposer upon acceptance. The Contract represents the
entire and integrated agreement between the City and the Proposer ("Parties") and
supersedes all prior negotiations, representations, or agreements, whether written or
oral. Any modifications or amendments to this Contract must be made through a duly
executed Change Order or Contract amendment.
1.19. Questions Regarding Specifications or Scope of Work: All requests for
clarification or interpretation of the Specifications or Scope of Services/Work must be
submitted in writing via email to the Purchasing Agent no later than the inquiry
deadline specified in the solicitation. The City is under no obligation to respond to
inquiries received after the deadline. Any responses provided after the deadline shall
be at the sole discretion of the City and, if issued, may be distributed by written
addendum.
1.20. Acceptance of Proposal Content: The Proposal selected by the City, if any, shall
be incorporated into and become part of the final Contract Documents. The
successful Proposer's failure to accept or fulfill the obligations outlined in the Contract
may result in the cancellation of the award, and such Proposer may be disqualified
from future solicitations.
Upon execution of the Contract between the Proposer and the City, the Proposer may
be referred to as the "Agency," "Firm," "Firm," or "Firm" as applicable.
1.21. Addendum: Official response to questions, clarifications, interpretations, corrections,
modifications, or extensions to the proposal submission deadline shall be issued
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exclusively by the Purchasing Agent through a written addendum. The authority to
issue the addenda is vested solely in the Purchasing Division.
All addenda will be distributed electronically through the BidNet Direct Rocky
Mountain E-Purchasing System at https://www.bidnetdirect.com/colorado/city-of-
grand-junction. The Proposer(s) are responsible for monitoring this platform for issued
addenda.
The Proposer(s) must acknowledge receipt of all addenda on the completed
Solicitation Response Form located in Section 7.0., which must be submitted with the
proposal.
1.22. Exceptions and Substitutions: All proposals meeting the intent of this solicitation
will be considered for award. A Proposer that takes exception to the stated
specifications does so at the Proposer's risk. The City reserves the sole right to accept
or reject any proposed exception(s), substitution(s), or alternative(s).
If the Proposer(s) wish to propose a substitution or alternative, it must:
1.22.1. Clearly state each exception in a designated section of its proposal, specifying
the affected requirement.
1.22.2. Demonstrate how the proposed substitution or alternative meets or exceeds the
stated intent and performance criteria of the original specification(s).
Failure to explicitly state exceptions shall be deemed an acknowledgment of full
compliance with this solicitation and all its requirements. If awarded a Contract, the
Proposer(s) shall be fully responsible for strict adherence to and performance
following all terms, conditions, and specifications outlined in the Contract Documents.
1.23. Open Records and Confidential Material: All materials submitted in response to
this solicitation shall become public records and, upon contract award, shall be
subject to public inspection under the Colorado Open Records Act (CORA).
For the purposes of this provision, "Proprietary or Confidential Information" refers
to information that is not generally known to competitors and provides a competitive
advantage. The unrestricted disclosure of such information places it in the public
domain, thereby eliminating any claim of confidentiality.
Proposer(s) seeking to designate specific information as confidential or proprietary
must:
1.23.1. Clearly mark each page or section of the submission containing such
information with the words "Confidential Disclosure."
1.23.2. Upload confidential information as a separate document; and
1.23.3. Provide a written explanation justifying the claim of confidentiality, specifying
how disclosure would cause substantial harm to the Proposer's competitive
position, consistent with CORA.
The City shall review all confidentiality requests. The final determination of whether
materials qualify for confidential treatment rests solely with the City. If a confidentiality
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request is denied, the Proposer(s) can withdraw its proposal or remove the contested
confidential or proprietary information before the proposal is made publicly available.
Notwithstanding the foregoing, the following materials shall not be considered
confidential or proprietary under any circumstances:
* Cost or pricing information.
* The entirety of a proposal submission.
Failure to comply with these requirements may result in the information being deemed
public and subject to disclosure under CORA. The City assumes no responsibility for
protecting information not properly designated and submitted under this section.
1.24. Response Material City Ownership: All proposals submitted in response to this
solicitation shall become the City's sole property upon receipt and will not be returned
to the Proposer(s) except at the City's sole discretion. The City's rights are not
affected by the selection, rejection, or disqualification of any proposal.
The City reserves the unrestricted right to use any concepts, ideas, or adaptations in
any proposal received in response to this solicitation. This right extends to all
proposals, regardless of the selection status, except where such use is expressly
limited by properly designated and approved "Confidential Material" under Section
1.23.
Disqualification or non-selection of a proposal shall not limit or negate the City's rights
under this provision.
1.25. Minimal Standards for Responsible Proposer(s): To be considered for an award,
the Proposer(s) must affirmatively demonstrate its responsibility, qualifications, and
capability to perform the work described in this solicitation. At a minimum, the
Proposer must:
1.25.1. Demonstrate the ability to meet project schedules and contractual deadlines
for services of similar scope and complexity. Proposers should submit
documentation of comparable projects completed within the last two years,
including:
1.25.1.1. A comparison of original schedules to actual completion dates
1.25.1.2. A brief explanation of methods used to manage timelines and mitigate
delays
1.25.2. Provide evidence of a satisfactory performance record on projects of similar
size, complexity, and scope.
1.25.3. Maintain a satisfactory track record of integrity, ethical practices, and regulatory
compliance.
1.25.4. Be fully qualified and otherwise eligible to receive an award and enter a legally
binding Contract with the City.
1.25.5. Ensure full compliance with the requirements outlined in Section 5.0. -
Preparation and Submittal of Proposals.
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1.26. Disqualification of a Proposer: A Proposal will not be accepted from, nor shall a
Contract be awarded to, any person, firm, Firm, corporation, or entity that is in arrears
to the City on any debt or Contract or that has defaulted-as surety or otherwise-on
any obligation to the City, or that is otherwise deemed to be irresponsible or
unreliable.
Proposers may be required to submit satisfactory evidence demonstrating the
Proposer's responsibility, practical knowledge of the Project, and possession of the
necessary financial and other resources to complete the proposed Service.
A Proposer and its Proposal may be disqualified for any of the following reasons,
including but not limited to:
1.26.1. Submission of more than one Proposal for the same Service/Work by an
individual, firm, Firm, Firm, corporation, or entity, whether under the same or
different name; and
1.26.2. Evidence of collusion among Proposers. Any participant found to be engaged
in collusion shall be disqualified from consideration for future service or work
with the City until reinstated as a qualified Proposer.
1.27. Taxes: The City is exempt from State, County, and Municipal Taxes and Federal
Excise Taxes; therefore, all fees shall not include taxes.
1.28. Sales and Use Taxes: The Firm and all sub-contractors must obtain sales and use
tax exemption certificates from the Colorado Department of Revenue. Proposals shall
reflect the removal of Sales and Use Tax on materials, fixtures, and equipment.
1.29. Federal Taxpayer Identification Certificate: Successful Proposer(s) new to
conducting business with the City must furnish a completed standard "Federal
Taxpayer Identification Certificate (W-9)" before the Contract is executed.
Additionally, the City reserves the right to request a current W-9 from established
business relationships as necessary.
1.30. Public Opening (Proposal Receipt Acknowledgement): The City will conduct a
virtual proposal receipt acknowledgement immediately following the proposal
submission deadline. Proposers, authorized representatives, and other interested
parties may attend.
To ensure transparency and procedural integrity, all proposals received through
BidNet(R) by the submission deadline will be formally acknowledged during the
session. In accordance with the nature of a Request for Proposals, only the names of
the entities submitting proposals will be announced. No proposal content, scoring
information, or pricing details will be disclosed at this stage of the process.
Section 2.0. General Contract Terms and Conditions
2.1. Acceptance of Terms: Submission of a proposal in response to this solicitation
constitutes a binding offer by the Proposer, which shall be acknowledged in the Letter
of Interest or Cover Letter. The individual signing the Letter must be legally authorized
to bind the Proposer to contractual obligations. By submitting a proposal, the
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