University of California, Berkeley Library RFP# 003937-Mar2026 Shelf-Ready Services for Monographs

Agency:	University of California
State:	California
Type of Government:	State & Local
NAICS Category:	519120 - Libraries and Archives 561990 - All Other Support Services
Posted Date:	Mar 12, 2026
Due Date:	Apr 13, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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University of California, Berkeley Library

RFP# 003937-Mar2026 Shelf-Ready Services for Monograph

Request for Proposal (RFP) Timeline – The key action dates/times for this RFP are listed below. The UC reserves the

right to modify this timeline to best meet the needs of the University.

RFP release date

Bidder RFP questions due

UC Library answers to questions due

Bidder proposal due date

UC Library evaluation of proposals due

UC Library Award Notification(s) - Possible Multiple Awardees

Awardee Negotiations SCM Action

Contract Award Activities/“Go Live”

Thursday, March 12, 2026

Tuesday, March 17, 2026

Tuesday, March 24, 2026

Monday, April 13, 2026

Friday, April 24, 2026

Tuesday, April 28, 2026

Monday, May 11, 2026

Wednesday, July 1, 2026

I. INTRODUCTION

The University of California, Berkeley (“UC Berkeley” or “UC” or “University”) invites proposals for Shelf Ready

Services on behalf of the University of Berkeley, Library (“UCB Library” or “Library”).

The University of California, Berkeley is internationally renowned for excellence and pioneering achievements

across all disciplines. The University of California was chartered in 1868 with Berkeley as its flagship campus.

Today the world’s premier public university and a wellspring of innovation, Berkeley occupies a 1,232-acre

campus with a sylvan 178-acre central core. From this home, its academic community makes key contributions to

the economic and social well-being of the Bay Area, California, and the nation.

The UCB Library comprises 19 campus libraries and collects in over 50 languages with monographic acquisitions

exceeding 85,000 volumes a year. The Library’s strategic plan indicates that one of the goals (Goal 3) is to

improve how scholars access to resources: Optimize the usability and impact of scholarly resources through

effective and collaborative curation, acquisition, licensing, preservation, discovery and accessibility. With this

goal in mind, the Library strives to acquire materials and have them discoverable and accessible, which in turn

depends on timely creation of bibliographic and other metadata for incoming books and their physical

availability in the Library stacks. The Library receives monographs in 35-40 non-English languages between the

range of 100 - 9000 items per year from numerous book vendors from overseas. Providing the most efficient and

effective discoverability and accessibility of such library resources is required for more productive scholarly

research and output by numerous academic departments and programs on Berkeley campus. This critical

necessity requires the Library to seek a supplier(s) that can provide efficient and competitive shelf ready services

for monographs received in non-English languages.

DEFINITIONS

Supplier: Any party entering into a contract with the University to provide the products and/or services specified

herein as a result of this RFx.

Bidder: Any party submitting a proposal.

Department: UC Berkeley Library in need of Supplier services.

“Order” “Contract” or “Agreement:” Any Contract resulting from this Request for Proposal event.

Quotation: Any Financial Proposal/quote/offer submitted in response to this RFx.

University/UC: The Regents of the University of California, a California public corporation.

Responsive: The quality of meeting all the requirements listed in the RFx bid package documents.

Responsible: The quality of demonstrably possessing the willingness and ability to perform the services required

herein.

RESPONSE INSTRUCTIONS AND CONSIDERATIONS

The Technical Proposal/Financial Proposal and questions must be received by the deadlines listed on page 1.

Proposals will only be accepted by submitting them to the online UC public bid site, CalUsource.

Bidder RFx responses must be submitted in two clearly identifiable separate RFx response packages:

1. A Technical Proposal, outlining your proposed solutions, business offerings, abilities, team members and

programmatic approach, etc. Any deviation from the technical requirements, specifications, contractual

terms and conditions, data security and/or privacy requirements must be identified and fully described in

the Technical Proposal.

2. A Financial Proposal that is clearly itemized and provides an all-inclusive financial/pricing offer between the

parties. Please also provide a brief narrative to explain your thinking and choices regarding pricing

considerations.

1. PURPOSE

UCB Library is seeking qualified supplier(s) to provide Shelf-Ready Services for a number of our non-English

language acquisitions. The Library envisions that it would have its acquisitions delivered to the supplier at the

point of purchase in order to expedite the supplier’s ability to process the materials, creating catalog records and

preparing materials (security strip, labels, barcode) for shelving once they arrive at the UCB Library.

Multiple contract awards may be made to accommodate the breadth of UC demand. Bidders are encouraged

to submit their proposals for all languages and regions/countries or only for specific languages for which it can

provide competitive and optimal Shelf-Ready Services. The awarded Supplier(s) will be placed on UC’s approved

supplier list and afforded the opportunity to provide shelf-ready services at contracted levels of service and

price. The University reserves the right to solicit other companies or pursue other means to accomplish their

objectives when contracted suppliers are unable to fulfill UC’s needs. Because there is no mandatory use policy

at UC, nothing in this RFP or awarded agreement(s) as the result of this RFP will be construed to prevent UC from

entering into similar agreements with any third parties including, without limitation, suppliers that may be in

competition with Supplier.

Successful Supplier(s) may support various University of California/California State University(CSU) campus

locations for similar projects, when practicable, depending on services detailed in the Statement of Work (SOW)

requested by campus. For a list of campus locations, visit:

https://www.universityofcalifornia.edu/uc-system/parts-of-uc and https://www2.calstate.edu/attend/campuses.

This RFP does not guarantee that paid project work nor that UC/CSU will be obligated to purchase a minimum

amount of services from Supplier. Supplier will make available to any UC/CSU location its pricing basis, terms and

conditions resulting from increased usage or aggregation of activity by multiple UC/CSU locations. UC Berkeley is

responsible for all contractual administration issues (e.g. terms and conditions, extensions, and renewals). The

UC/CSU department that is requiring the services would be responsible for funding the project and paying all

invoices, operational issues, fiduciary responsibility, payment issues, performance issues and liabilities, and

disputes involving individual campuses will be addressed, administered, and resolved by Supplier and the

appropriate campus. Any delay in payment or other operational issue involving one UC location will not

adversely affect any other UC/CSU location. The SOW and Purchase Order will be subject to the terms of the

Master Service Agreement in result of this RFP. The SOW will be effective only if signed by someone with

delegated signature authority.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

University of California, Berkeley Library RFP# 003937-Mar2026 Shelf-Ready Services for Monographs

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