United States Capitol Police - Combined RFI/Synopsis/Solicitation: Maintenance, Repair, and Maintenance-Driven Lifecycle Installations of Electronic Security Systems – Down Select & Pre-Proposal Conference Announcement

Active

Contract Opportunity

Amendment #4 dated 12/09/2024 - see attachment section.

Amendment #3 dated 12/06/2024 - see attachment section.

Amendment #2 dated 11/25/2024 - see attachment section.

Amendment #1 dated 11/14/2024 - see attachment section.

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1. Overview:

This is a Special Notice for a Combined RFI/Synopsis/Solicitation using a two phase, down-select process for the requirement, “Maintenance, Repair, and Maintenance-Driven Lifecycle Installations of Electronic Security Systems.”

The United States Capitol Police (USCP) invites interested vendors to participate in an in-person pre-proposal conference to discuss this upcoming procurement.

USCP is also releasing a Request for Information (RFI) for Phase I, as part of a down-select process. Vendors who wish to be considered for Phase II of this procurement must submit a response to the RFI in Phase I. The Government will evaluate RFI responses to determine which vendors will be selected to advance to Phase II, where a formal Request for Proposal (RFP) will be issued. Submitting a response in Phase I is mandatory for consideration, but it does not guarantee an invitation to Phase II. Responses to the RFI will help shape the Performance Work Statement (PWS) and future RFP.

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2. Pre-Proposal Conference Information:

• Date: November 27, 2024


• Time: 9:00AM EST


• Location:

United States Capitol Police

Fairchild Building

499 South Capitol Street SW, Room 749

Washington, DC 20003

Contractors must first sign in at the lobby and present a valid ID. Due to space limitations, only two individuals per company may attend.

To RSVP, email Linh.Williams@uscp.gov with the following information:

• Names and contact information of the individuals (no more than 2) from your company who will be attending; and


• Executed Non-Disclosure Agreement on behalf of the company if one has not been received (see #3 below, Request for Information Access Instructions).

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3. Request for Information (RFI) Access Instructions:

The RFI for Phase I is available upon request. The RFI is contained on CDs that will be made available to vendors who express an interest in submitting a response. All information provided on the CDs will be For Official Use Only (FOUO). Vendors interested in receiving a copy of the RFI must email the Contract Specialist at Linh.Williams@uscp.gov, and provide a valid mailing address and executed Non-Disclosure Agreement (NDA) (attached) on behalf of the company. This NDA will also apply to the pre-proposal conference should a vendor choose to participate.

Additionally, vendors must include the following information in their email request:

• Company Name


• Company/Division Address


• CAGE Code


• Unique Entity ID


• Company Point of Contact for Delivery: (name, email, and phone number)


• Mailing Address

The Government will verify the company information identified above in the System for Award Management website (https://SAM.gov/). Firms without a CAGE code and Unique Entity ID number will not be provided the information.

**Note**: Vendors must request a physical copy of the CD to review the RFI and respond accordingly.

Submission Deadline for RFI Responses: NLT December 13, 2024 at 2:00PM EST

Vendor questions are due NLT December 2, 2024 at 2:00PM EST.

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4. Down-Select Process and Requirements:

Scope: Provides for the repair, preventative maintenance, and maintenance-driven repair (i.e., replacement necessitated due to frequent repairs) of the Electronic Security System (ESS) assets.

This procurement is utilizing a down-select process. The Phase I RFI will be used to evaluate interested vendors based on their technical capabilities and other factors described in the RFI. Submitting a response to Phase I is mandatory for consideration, but only vendors selected by the Government based on their RFI responses will be invited to participate in Phase II of the process. In Phase II, a formal Request for Proposal (RFP) will be issued.

The Government will use the RFI responses to:

• Inform and finalize the Performance Work Statement (PWS).


• Refine the Phase II RFP.


• Narrow the competitive field for Phase II by inviting select vendors based on Phase I responses.

Only vendors that submit responses to Phase I and are subsequently selected by the Government will be considered for participation in Phase II.

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5. Pre-Proposal Conference Day Questions:

Vendors are encouraged to submit questions prior to the Pre-proposal Conference by emailing Linh.Williams@uscp.gov. These questions will help the Government prepare responses and ensure that key issues are addressed during the event.

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6. Contact Information:

For questions or additional information, or to request a copy of the RFI CD, please contact: Linh.Williams@uscp.gov

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**DISCLAIMER**: Participation in the pre-proposal conference and submission of responses to the RFI do not obligate the Government to award a contract or guarantee inclusion in the final RFP process. The Government will make decisions based on information gathered during Phase I. While the Government anticipates advancing 3-5 highly qualified offerors to Phase II, it reserves the right to invite more or fewer offerors based on the evaluation findings from Phase I.

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