Unit 2 Lubricants

Agency:	Grand River Dam Authority
State:	Oklahoma
Type of Government:	State & Local
NAICS Category:	424720 - Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)
Posted Date:	Feb 18, 2025
Due Date:	Feb 27, 2025
Solicitation No:	RFQ 2641
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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GRAND RIVER DAM AUTHORITY

RFQ/RFP# 2622

Solicitation Cover Page

1. Solicitation #: 2641

2. Solicitation Issue Date: February 18, 2025

3. Brief Description of Requirement:

The Grand River Dam Authority is seeking responses for Unit 2 Lubricants

4. Response Due Date: February 27, 2025, Time: 2:00 PM Central Time

5. Contracting Officer:

Name: Jennifer Kerns

Phone: 918-960-2433

Email: jennifer.kerns@grda.com

Grand River Dam Authority is an agency of the State of Oklahoma.

GRDA Engineering & Technology Center • 9933 E 16th Street • Tulsa, Oklahoma 74128 •918-256-5545

GRAND RIVER DAM AUTHORITY

RFQ/RFP# 2622

This is a standard bid. Please scan and email your quote to jennifer.kerns@grda.com. The bid opening date

for this RFQ is February 18, 2025 @ 2:00 PM Central Time.

This RFQ closes February 27, 2025 @ 2:00 PM Central Time.

A completed non-collusion certificate is required and must be submitted with your bid.

This form must be signed by an authorized representative of your company in the space provided in the

lower right hand corner of this form.

The award to the successful bidder will be based on the lowest and best bid received that meets the

specifications listed below and the requirements herein. Preference may be given to vendors that accept

EPay as method of payment if analysis estimates that such appears to result in a lower cost to GRDA.

Additional payment terms may also be taken into consideration in the analysis process.

This RFQ is for sole brand or no sub items and only the brand name, model, and part number(s) will be

accepted for any items listed below that include the designation “sole brand” or “no sub.” Bidder must

identify if they are an authorized distributor for this item and if manufacturer warranty applies to this

purchase. Bidder must also identify if item being bid is refurbished or new.

GRDA will take into consideration past performance and ability to meet delivery deadlines in the evaluation.

****** Read the General Bidding Instructions attached to this RFQ for further instructions.******

Grand River Dam Authority is an agency of the State of Oklahoma.

GRDA Engineering & Technology Center • 9933 E 16th Street • Tulsa, Oklahoma 74128 •918-256-5545

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

918-256-5545

GRDA payment options are EPay (Preferred Payment Method) or ACH.

Only one form is required to be completed and returned.

GRDA Visa Payment (EPay Program)

Preference may be given to vendors that accept EPay as method of payment if

analysis estimates that such appears to result in a lower cost to GRDA. Additional

payment terms may also be taken into consideration in the analysis process.

NOTE: This is not a credit card payment at time of sale (POS transaction). It is an

electronic VISA payment after an invoice has been submitted and processed for

payment. Payment terms on VISA payments are in accordance with those agreed upon

on the solicitation and the resulting PO/Contract.

When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit

ghost account number (no physical plastic) which remains at a zero credit limit until an

invoice is received from the vendor and processed by GRDA Accounts Payable. Once

an invoice from a vendor has been processed for payment the vendor will receive a

secure remittance advice via email providing the invoice information and full card

account information authorizing the vendor to run the card and post the transaction at

which time the account credit limit will return to zero until the next payment.

To learn more about the benefits of the Visa payment program, and to obtain answers to

FAQ, click or copy and paste the following URL into your browser:

www.bankofamerica.com/epayablesvendors.

Will accept payment by Visa: Yes ____ No ____ (check one)

Visa acceptance signature: _________________________

Designated Accounts Receivable Contact for Visa remittance advices:

Name: __________________________

Phone: __________________________

Email: __________________________

If a vendor elects to not accept EPay as the payment method, additional terms which

provide discounts for earlier payment may be evaluated when making an award. Any

such additional terms shall be for discounts for payment to be made no less than ten (10)

days and may increase in five (5) day increments up to thirty (30) days. Discounts offered

must be in half or whole percent increments. The date from which the discount time is

calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent to

the proper recipient, the invoiced goods or services have been received, and the invoice

includes sufficient detail as identified in the solicitation.

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

918-256-5545

GRDA Request for ACH Transaction and Authorization Form

This form does not need to be filled out if you accept EPay as the form of payment.

If this form has already been provided to GRDA and you are currently being paid

by ACH you do not have to fill the form out again.

This form has previously been provided to GRDA. YES:______

Thank you for providing the following information as GRDA moves toward a more

efficient method of ACH as the payment method to our vendors. Please add the ACH

routing and account number to future invoices if possible.

Vendor Information

Name:_______________________________

Address: _____________________________

City:_______________ State:____________ Zip Code:___________

Email: _______________________________

Phone:_______________________________

Send EFT Email Remittance Advice Yes

If yes, please include email address: ________________________________________

ACH Delivery:

Bank Routing Number: ___________________________

Account Number:________________________________

Bank Name: ____________________________________

Bank Address: ___________________________________

City:_______________ State:____________ Zip Code:___________

Beneficiary Name: ________________________________

Vendor verification signature: __________________________________

Thank you for your business!

Sincerely,

Accounts Payable Department

Accounts.payable@grda.com

REQUEST FOR QUOTE # PCRFQC-002641

RFQ # PCRFQC-002641

Grecwh

Closing Date and Time: 2/27/2025 2:00 PM

VENDOR INFO:

VENDOR #:

NAME:

CONTACT:

ADDRESS:

EMAIL:

PHONE:

FAX:

REPLY TO:

Jennifer Kerns

PO Box 669

Chouteau, OK 74337

USA

PHONE: (918) 960 -2433

EMAIL: jennifer.kerns@grda.com

NOTES:

The vendor information area

above is fillable. Please complete.

LINE ITEM NUMBER DESCRIPTION

COMMODITY CODE

195-1303-193-011 Lubricant, Oil, SHC 630, 55 Gal. 15121500

Drum

Sole Brand

Mobil SHC630

Site : Grec Warehouse : Grecwh

QUANTITY UNIT

9.00 Drum

** Include Freight Cost**

UNIT PRICE LINE COST LEAD TIME

195-1303-147-011 Lubricant, Oil, DTE Heavy

Medium, 55 Gal. Drum

Sole Brand

Mobil DTE HEAVY MEDIUM

Site : Grec Warehouse : Grecwh

15121500

4.00 Drum

195-1303-253-011 Lubricant, Oil, MobilGear

15121500

600XP 220 (New P/N), Spartan

EP 220 (New P/N), Chevron

Meropa 220 (New),

Sole Brand

Mobil MOBILGEAR 600XP 220

Site : Grec Warehouse : Grecwh

4.00 Drum

195-1303-252-011 Lubricant, Oil, MobilGear 629

(Old P/N), MobilGear 600XP

150 (New P/N), Spartan EP

150 (New P/N),

Sole Brand

Mobil MobilGear 600XP 150

Site : Grec Warehouse : Grecwh

15121500

2.00 Drum

NOTE: All prices must be quoted FOB: Destination. All freight

charges to delivery point must be included in the unit price

quoted for each line item. All packaging, handling, delivery and

any other surcharges must also be included in the price quoted

for each line item.

PAYMENT TERMS:

QUOTE EXPIRATION DATE:

QUOTATION NUMBER:

QUOTED BY (please print):

COMPANY NAME:

SIGNATURE:

DATE OF QUOTE:

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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