Unit 3 10" Check Valve

GRAND RIVER DAM AUTHORITY RFQ 3831
Solicitation Cover Page
1. Solicitation #: RFQ 3831
2. Solicitation Issue Date: 26 June 2026
3. Brief Description of Requirement: Purchase - 10" Check Valve
4. Response Due Date: 15 July 2026 Time: 2:00 PM Central Time
5. Contracting Officer:
Name: Eric Pipkin
Phone: 918-824-7576
Email:e ric.pipkin@grda.com
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

GRAND RIVER DAM AUTHORITY RFQ 3831
This is a standard bid. Please scan and email your completed packet to
eric.pipkin@grda.com. The bid opening date for this RFQ is 15 July at 2:00 PM CT.
Please notice a required by date of 1 October 2026 if possible.
A completed non-collusion certificate is required and must be submitted with your bid.
This form must be signed by an authorized representative of your company in the space provided in the
lower right hand corner of this form.
The award to the successful bidder will be based on the best value bid received that meets the
specifications listed below and the requirements herein. This includes, but is not limited to, the following in
no order of precedence: price, delivery, adherence to specifications and ability to meet the needs of the
project.
Preference may be given to vendors that accept EPay as method of payment if analysis estimates that
such appears to result in a lower cost to GRDA. Additional payment terms may also be taken into
consideration in the analysis process.
The brand names, model(s), part number(s) provided herein are for comparable quality and identification
purposes only and equivalent bids may be submitted.
GRDA will take into consideration past performance and ability to meet delivery deadlines in the evaluation.
****** Read the General Bidding Instructions attached to this RFQ for further instructions.******
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16thStreet * Tulsa, Oklahoma 74128 *918-256-5545

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA payment options are EPay (Preferred Payment Method) or ACH. Only one
form is required to be completed and returned.
GRDA Visa Payment (EPay Program)
Preference may be given to vendors that accept EPay as method of payment if
analysis estimates that such appears to result in a lower cost to GRDA. Additional
payment terms may also be taken into consideration in the analysis process.
NOTE: This is not a credit card payment at time of sale (POS transaction). It is an
electronic VISA payment after an invoice has been submitted and processed for
payment. Payment terms on VISA payments are in accordance with those agreed upon
on the solicitation and the resulting PO/Contract.
When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit
ghost account number (no physical plastic) which remains at a zero credit limit until an
invoice is received from the vendor and processed by GRDA Accounts Payable. Once
an invoice from a vendor has been processed for payment the vendor will receive a
secure remittance advice via email providing the invoice information and full card
account information authorizing the vendor to run the card and post the transaction at
which time the account credit limit will return to zero until the next payment.
To learn more about the benefits of the Visa payment program, and to obtain answers to
FAQ, click or copy and paste the following URL into your browser:
www.bankofamerica.com/epayablesvendors.
Will accept payment by Visa: Yes ____ No ____ (check one)
Visa acceptance signature: _________________________
Designated Accounts Receivable Contact for Visa remittance advices:
Name: __________________________
Phone: __________________________
Email: __________________________
If a vendor elects to not accept EPay as the payment method, additional terms which
provide discounts for earlier payment may be evaluated when making an award. Any
such additional terms shall be for discounts for payment to be made no less than ten (10)
days and may increase in five (5) day increments up to thirty (30) days. Discounts offered
must be in half or whole percent increments. The date from which the discount time is
calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent to
the proper recipient, the invoiced goods or services have been received, and the invoice
includes sufficient detail as identified in the solicitation.

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA Request for ACH Transaction and Authorization Form
This form does not need to be filled out if you accept EPay as the form of payment.
If this form has already been provided to GRDA and you are currently being paid
by ACH you do not have to fill the form out again.
This form has previously been provided to GRDA. YES:______
Thank you for providing the following information as GRDA moves toward a more
efficient method of ACH as the payment method to our vendors. Please add the ACH
routing and account number to future invoices if possible.
Vendor Information
Name:_______________________________
Address: _____________________________
City:_______________ State:____________ Zip Code:___________
Email: _______________________________
Phone:_______________________________
Send EFT Email Remittance Advice Yes No
If yes, please include email address: ________________________________________
ACH Delivery:
Bank Routing Number: ___________________________
Account Number:________________________________
Bank Name: ____________________________________
Bank Address: ___________________________________
City:_______________ State:____________ Zip Code:___________
Beneficiary Name: ________________________________
Vendor verification signature: __________________________________
Thank you for your business!
Sincerely,
Accounts Payable Department
Accounts.payable@grda.com

REQUEST FOR QUOTE # PCRFQC-003831
RFQ # PCRFQC-003831 Q&A Deadline:
NstkSvc Closing Date and Time: 7/15/2026 2:00 PM
VENDOR INFO:
REPLY TO:
VENDOR #: Eric Pipkin
NAME: 8624 HWY 412B PO Box 669
CONTACT: Chouteau, OK. 74337
ADDRESS: USA
EMAIL:
PHONE:
PHONE: (918) 824-7576
FAX:
FAX:
EMAIL: Eric.Pipkin@grda.com
NOTES:
LINE ITEM NUMBER DESCRIPTION COMMODITY CODE QUANTITY UNIT UNIT PRICE LINE COST LEAD TIME
Valves 40141600 1.00 Ea
10" Check Valve per attached specifications
Site : NstkSvc Warehouse : NstkSvc
PAYMENT TERMS:
NOTE: All prices must be quoted DDP: Destination. All freight
charges to delivery point must be included in the unit price QUOTE EXPIRATION DATE:
quoted for each line item. All packaging, handling, delivery and QUOTATION NUMBER:
any other surcharges must also be included in the price quoted QUOTED BY (please print):
for each line item. COMPANY NAME:
SIGNATURE:
DATE OF QUOTE:
SHIP TO:
GREC Warehouse
8142 Hwy 412B
Chouteau, OK 74337
USA
THIS IS NOT AN ORDER. We would be pleased to receive your quotation for furnishing the above. This form must be completed in full
(including signature) and returned by the due date indicated. You may attach additional pages if necessary. If attached, the Non-
Collusion form must be completed and returned with your quotation. All articles purchased hereunder shall be in accordance with the
Bidding Procedures and General Terms & Conditions contained on the attached sheets.

94.03.68.150.01-VA-0059-001 - Packet 94.03.68.150.01-078 - Grand River Energy Center Unit 3 - 2014071 - Received: 05/09/2016
6102/72/50
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devorppA

RFQ / RFP #
GRAND RIVER DAM AUTHORITY
CERTIFICATE OF NON-COLLUSION AND RELATIONSHIPS
The undersigned, of lawful age, being first sworn upon oath, deposes and states as follows:
A. For purposes of competitive bids, I certify:
1. I am the duly authorized agent of
(Company Name)
the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts
pertaining to the existence of collusion among bidders and between bidders and state officials or employees, as well
as facts pertaining to the giving or offering of things of value to government personnel in return for special
consideration in the letting of any contract pursuant to said bid;
2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached
and have been personally and directly involved in the proceedings leading to the submission of such bid; and
3. Neither the bidder nor anyone subject to the bidder's direction or control, has been a party:
a. To any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to
refrain from bidding;
b. To any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or
as to any other terms of such prospective contract; or
c. In any discussions between bidders and any state official concerning exchange of money or other thing of value
for special consideration in connection with the prospective contract;
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the
contractor's direction or control has paid, given, or donated, or agreed to pay, give, or donate any officer or employee of
the State of Oklahoma any money or thing of value, either directly or indirectly, in procuring the contract to which this bid
and statement relates.
C. I certify that I have disclosed below the names of all persons and the positions they hold within their respective
companies or firms of:
1. Any partnership, joint venture or other business relationships now in effect or which existed within one (1) year
prior to the date of this statement with any architect, engineer, or other party to the project to which this bid relates;
2. Any such business relationship now in effect or which existed within the one (1) year prior to the date of this
statement between any officer or director of the bidder and any officer or director of the architectural or
engineering firm, or other party to the project to which this bid relates; or
3. If none of the above-mentioned business relationships exist, I have provided a statement to that effect.
_________________________________________________________________________________
(Names and titles of business relationships or a statement of non-existence. Use additional sheet if necessary)
D. I further certify that I have disclosed below any known business or familial relationship in effect or which existed within
one (1) year prior to the date of such statement between any officer or director of the bidding company and any employee
of the Grand River Dam Authority in accordance with 74 O.S. 85.22C. If none of the above-mentioned relationships
exist, I have provided a statement to that effect.
__________________________________________________________________________________
(Names and description of relationship or a statement of non-existence. Use additional sheet if necessary)
I hereby swear or affirm, under penalty of perjury, that the forgoing information is true and correct.
________________________________________ ________________________________________
Bidder Signature Bidder Printed Name
________________________________________ ________________________________________
Bidder Printed Title Date

GENERAL BIDDING INSTRUCTIONS
FOR STANDARD & EMERGENCY BIDS
GRAND RIVER DAM AUTHORITY
1. Bids shall be submitted to the designated purchasing agent at the Grand River Dam Authority (hereinafter referred to as
"GRDA" or "the Authority") at the address on the attached RFQ or RFP form on or before the date (and time, if
applicable) indicated. Bids shall be in conformity with these and any additional instructions to bidders and shall be
submitted on GRDA's form. The RFQ (Request for Quote) or RFP (Request for Proposal) form must be completed
in full and signed by the bidder. If your bid response necessitates additional space, you may attach additional pages;
however, the RFQ or RFP form must be completed, signed and reference the additional pages. All bid responses shall
be typewritten or handwritten in ink, and any corrections to bids shall be initialed in ink. Quotations or proposals
submitted in pencil shall not be accepted.
2. Quotations or proposals may be submitted to GRDA via postal mail, delivery service, and e-mail, provided all required
signatures can be transmitted successfully.
3. Non-Collusion Certificate: RFQs or RFPs anticipated to exceed a total amount of $25,000 shall be accompanied by
a Non-Collusion Certificate. This certificate shall be completed by the bidder and include a signature in ink of
an authorized company representative (preferably the bidder) with full knowledge and acceptance of the bid proposal.
Purchase orders in excess of $25,000 will not be released to the successful bidder without receipt of a properly signed
certificate for the bid.
4. In the event the unit price and line total extension do not agree, the unit price shall be considered the quoted price
accepted for evaluation.
5. Freight Terms: All prices shall be quoted DDP: Destination. All packaging, handling, shipping and delivery charges
shall be included in the unit price quoted for each line item. No exceptions shall be granted unless approved by the
guidelines of the GRDA Chief Financial Officer or designee.
6. Other Surcharges: Any additional surcharges (such as HazMat charges, fuel surcharges, set-up fees, etc.) shall be
included in the unit price quoted for each line item. All additional charges are considered a part of the cost of the goods,
and bids shall be evaluated to include these additional charges.
7. Tax-Exempt Status: GRDA is an agency of the state of Oklahoma and is specifically exempt from the payment of
sales tax by Oklahoma state statute, Title 68 O.S.A. 1356 (10). An excerpt from the statute shall be furnished upon
request.
8. Questions arising during the bidding process should be submitted via email to the GRDA purchasing agent
named on the RFQ or RFP. The GRDA purchasing agent shall coordinate a reply from the end user to ensure that all
potential bidders are provided the same information. Under no circumstances shall a bidder discuss pricing with any
GRDA employee prior to the bid opening.
9. All bids submitted shall be subject to GRDA's Purchasing Policy and Procedures, General Terms and Conditions, the
bidding instructions and specifications, the Oklahoma Open Records Act, other statutory regulations as applicable, and
any other terms and conditions listed or attached herein - all of which are made part of this Request for Quote or
Request for Proposal.
10. GRDA reserves the right to waive any informalities, reject any and all bids, and to award a contract, as applicable, in the
best interests of the Authority. All bid responses become the property of GRDA and are subject to the Oklahoma Open
Records Act. GRDA shall endeavor to protect technical information designated by the bidder as proprietary information;
however, only technical information (i.e., "trade secrets") may be considered proprietary - pricing and other non-
technical aspects of the quote shall be considered non-proprietary.
11. "Sole Brand" or "No Sub" Items: Items with a "Sole Brand" or "No Sub" designation in the description shall be
furnished as the specified manufacturer and model/part number. No exception may be taken to the specification, and no
alternate shall be accepted. In those cases where a manufacturer has discontinued the specified model/part number,
the bidder shall indicate so on the RFQ. If a replacement item is available, the new model/part number shall be
indicated on the RFQ form and the price quoted. It shall also be noted whether the replacement item is a direct
replacement for the obsolete part number originally requested. If not, or if the specifications differ in any way, the bidder
shall explain in detail, and corresponding drawings or descriptive literature shall be included with the quote.
Page 1 of 2
GRDA Finance Form 003 (Rev 5-28-25)

GENERAL BIDDING INSTRUCTIONS
FOR STANDARD & EMERGENCY BIDS
GRAND RIVER DAM AUTHORITY
12. Approved Equivalents: Unless an item is designated as a "Sole Brand" or "No Sub" item, any manufacturer's name,
brand name, information and/or catalog number listed in a specification is for informational or cross-reference purposes
and is not intended to limit competition. Bidders may offer any brand/manufacturer for which they are an authorized
representative, provided it meets or exceeds the specification of the listed item. However, if quoting an equivalent
product, bidders shall indicate on the RFQ form the manufacturer's name and part number. Bidder shall also submit any
drawings, descriptive literature and specifications for evaluation purposes. Reference to literature submitted with a
previous bid shall not satisfy this provision. The bidder shall also provide written confirmation that the proposed
equivalent will meet the requested specifications and is not considered an exception. Bids which do not comply with
these requirements may be rejected. GRDA warehouses are not permitted to accept any item with a part number
differing from that quoted by the bidder. Bids lacking any written indication of intent to furnish an alternate brand, model
or part number shall be considered to be in complete compliance with the specifications as listed on the RFQ.
13. Insurance Certificates: Any service to be performed that requires the vendor's employees, vehicles or equipment to be
on any GRDA property must be covered by minimum insurance requirements. The work scope to be performed for the
Authority shall be evaluated and the minimum insurance requirements shall be provided to prospective bidders with the
RFQ or RFP. Evidence of insurance coverage shall be furnished in the form of a Certificate of Insurance, and shall be
submitted with the bid response. Bidders shall disclose any subcontractors to be used, and the Authority shall consider
the supplier as the single point of contact. The supplier shall assume responsibility for the performance of the
subcontractor. Policies shall remain current for the duration of the requested service period, and GRDA shall be notified
of any cancellation or revision to policies. Purchase Orders shall not be released to the successful bidder without a
current Certificate of Insurance naming GRDA as certificate holder on file. A Memorandum of Insurance shall not be
acceptable for this requirement.
14. MSDS: Material Safety Data Sheets shall be furnished to GRDA's Safety Department at the address noted on the PO
prior to delivery of items.
15. Purchase Orders shall be awarded to the "lowest and best" or "best value" bidder. Line items may be split into multiple
orders, taking low items from each respective bidder, or orders may be awarded on an "all or none" basis, whichever is
in the best interests of the Authority. Award decisions are further subject to consideration of any additional terms and
conditions contained in the bid proposal. Vendor protests must be submitted in writing to the Central Purchasing Unit of
GRDA within thirty-six (36) hours of award of Contract or Purchase Order.
16. Successful vendor shall deliver the merchandise or perform the service as quoted. Substitutions or changes without
prior approval of the GRDA purchasing agent shall be rejected and returned at the vendor's expense.
17. Bidder Responsibilities: Bidders are to transact all phases of the purchasing function directly with the GRDA
purchasing agent. Bidders are to conduct all written and verbal communication with the Authority through the GRDA
purchasing agent. Bidders are to conduct negotiations ethically, without attempts to influence through offers of gifts or
entertainment. Bidders are to make available as requested any technical information which might be of benefit in the bid
evaluation.
18. Supplier List: The Finance Department maintains a current listing of suppliers with a cross-reference as to products
and services offered. Suppliers may have their names added to the list by submitting a completed Vendor
Registration/Payee Application, and shall notify the Authority of any updated information. Suppliers who do not meet
quoted shipping dates or lead times, supply products or services of poor quality, substitute items of unequal quality,
continually over-ship or under-ship items, or do not invoice properly may be placed under suspension or disqualified
from the active supplier list. Suppliers may voluntarily request to be removed from the supplier database.
19. Service Contracts: By submitting a bid for services, the bidder certifies that they, and any proposed subcontractors,
are in compliance with 25 O.S. 1313 and participate in the Status Verification System. The Status Verification System
is defined in 25 O.S. 1312 and includes, but is not limited to, the free Employment Verification Program (E-Verify)
available at www.dhs.gov/E-Verify. This shall remain in effect through the entire term, including all renewal periods, of
the contract. The State may request verification of compliance for any contractor or subcontractor. Should the State
suspect or find the contractor or any of its subcontractors are not in compliance, the State may pursue any and all
remedies allowed by law, including, but not limited to: suspension of work, termination of the contract for default, and
suspension or debarment of the contractor. All costs necessary to verify compliance are the responsibility of the
contractor.
Page 2 of 2
GRDA Finance Form 003 (Rev 05-25-25)

GENERAL TERMS AND CONDITIONS
Any contract or purchase order (PO) issued by the Grand River Dam Authority (GRDA) is expressly conditioned upon Seller's assent to these
terms and conditions. Any order issued or filled by Seller shall be deemed to constitute Seller's assent to these terms and conditions. GRDA
must give its express written consent to all additional terms submitted by Seller and all modified terms proposed by Seller.
1. Email, mail, or deliver all invoices or correspondence pertaining to the payment of this PO/ Contract to: Accounts Payable Department
at accounts.payable@grda.com or Grand River Dam Authority, P.O. Box 669 Chouteau, Oklahoma 74337. Seller shall provide an invoice
which is in accordance with the terms of the appropriate PO/Contract and applicable state or federal statutes, including but not limited
to such documentation as may be required to demonstrate that the task has been achieved. Seller shall submit invoices accompanied
by complete supporting documentation for shipping costs. If shipment is not made by routing instructions as specified on the face
of this PO/Contract, GRDA has the right to deduct any excess transportation charges resulting therefrom. Copy of original freight bill
must be supplied for payment if freight charge is in excess of $500.00. Time, in connection with any discount offered, will be computed
from date of delivery of items or services, or from date the correct invoice is received at GRDA Headquarters in Chouteau, Oklahoma,
whichever period of time is the later date. No Oklahoma State Sales or Use Tax shall be paid by GRDA.
2. GRDA has the right to inspect articles, materials, and supplies before and during manufacture and upon arrival at destination and to return
for full credit and/or refund, at Seller's sole risk and expense, including all transportation and storage charges, all items found defective
or furnished contrary to instructions and/or specifications contained herein.
3. In case of default by Seller, GRDA may procure the items or services from other sources. Seller agrees to be responsible for any excess
cost occasioned thereby; provided, that if necessity requires the use of items not conforming to specifications, they may be accepted,
and payment made at a proper reduction in price. Notwithstanding anything herein to the contrary, GRDA reserves the right to terminate
this PO/Contract for its convenience. In the event of such termination, GRDA shall pay and Seller shall accept the reasonable value of
all work performed and items delivered by Seller up through the effective date of such termination.
4. Seller represents and warrants that all items and/or services furnished under this PO/Contract will (a) conform to the specifications,
drawings, samples or other description furnished by GRDA, or any revisions thereof;(b) be merchantable of good material and free
from defect in workmanship, material, and design; (c) be fit and sufficient for the purpose intended; (d) satisfy any performance guarantee
requirements as specified herein by GRDA; (e) be free and clear of all liens, security interests or other encumbrances; (f) not infringe or
misappropriate any third party's patent, copyright, trademark, or intellectual property rights.; (g) Seller shall implement all necessary
physical and cyber security measures to fully insure that GRDA's data is only accessible by Seller's authorized personnel, and that only
Seller's authorized personnel may send invoices and seek payment from GRDA for this purchase; and (h) all invoices arising from or
related to this purchase that are sent from Seller's domain have been authorized by Seller. In the event the items and/or ser vices
purchased hereunder do not meet the warranty specified herein above, Seller shall promptly repair or replace any defective item at its
expense, or re-perform any necessary services, and shall hold GRDA harmless from all costs and expenses incurred due to said defective
item or performance of services, including the cost for removing any part or product to be repaired or replaced, as well as transportation
and installation charges in connection with the repair, replacement or servicing of any parts or equipment. Seller further represents and
warrants that the manufacturer's warranty and guarantee of the items purchased hereunder extended to Seller shall extend to GRDA.
These warranties are cumulative and in addition to all other warranties provided by law.
5. Seller shall indemnify, defend, and hold harmless GRDA and its officers, directors, employees, and agents, from and against all
liabilities, judgments, damages, claims, suits, injuries, losses, and expenses, including attorney fees, arising out of or resulting in any
way from: (a) any act or omission of Seller or Seller's officers, directors, employees, subcontractors, and agents; (b) all liens or
claims in any way related to the items or services furnished by Seller; (c) all patent, trademark or copyright infringement or alleged
infringement, except where strict compliance with the specifications prescribed by GRDA is the sole basis of the infringement or alleged
infringement; (d) defects in the items or services furnished by Seller; (e) any unauthorized access to Seller's electronic system(s) by
either third parties or unauthorized Seller personnel; or (f) Seller's failure to comply with any of these General Terms and Conditions.
This indemnity obligation shall be in addition to the warranty obligations of Seller
6. When doing work or providing services on GRDA property seller shall, before any items are shipped and/or any services are commenced,
provide GRDA with certificates evidencing that the following minimum insurance will remain in force until Seller's obligations are
completed: (a) Workers' Compensation Insurance, including Employer's Liability Insurance, in accordance with the laws of the state in
which Seller may be required to pay compensation; (b) Commercial General Liability Insurance with limits no less than $1,000, 000 for
each h occurrence and $2,000,000 in the aggregate, unless otherwise specified within the solicitation documents; and (c) if Seller will use
or provide for the use of motor vehicles in furnishing items and/or services under this PO/Contract, automobile insurance covering all liabilities
for personal injury and property damage arising from the use of such vehicles, with a limit of no less than $1,000,000.
7. Seller shall not assign or subcontract any of its rights or obligations under this PO/Contract without GRDA's prior written consent. No
assignment shall relieve Seller of its obligations hereunder.
8. Service Contracts: By submitting a bid for services, the Bidder certifies that it, and any proposed Subcontractors, are in compliance with
25 O.S. 1313 and participate in the Status Verification System. The Supplier/Contractor/Consultant/Construction Manager/et c. certifies
that it and all proposed Subcontractors, whether known or unknown at the time a contract is executed or awarded, are in compliance
with 25 O.S. 1313 and participate in the Status Verification System. The Status Verification System is defined in 25 O.S.
1312 and includes, but is not limited to, the free Employment Verification Program (E-Verify) available at www.dhs.gov/E-Verify. This
shall remain in effect through the entire term, including all renewal periods, of the Contract. The State may request verification of
compliance for any Seller or Subcontractor. Should the State suspect or find the Seller or any of its Subcontractors are not in compliance,
the State may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract
for default, and suspension or debarment of the Seller. All costs necessary to verify compliance are the responsibility of t he Seller.
9. All Items shipped pursuant to this PO/Contract will conform to all municipal, state and federal laws, ordinances and regulations, and
Seller will defend and save harmless GRDA from loss, costs or damage by reason of any actual or alleged violation thereof.
GRDA Finance Form 001 (Revised 4-18-22)