Uniforms Purchase

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	315210 - Cut and Sew Apparel Contractors 448190 - Other Clothing Stores
Posted Date:	Apr 19, 2024
Due Date:	Apr 24, 2024
Solicitation No:	40006-185
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Delgado Community College

Purchasing Department

501 City Park Avenue, Pod B

New Orleans, Louisiana 70119

(504) 762-3027

Invitation to Bid

Bid Name:

Uniforms Purchase

Building Services, Grounds, Facilities, and Maintenance Departments

Due By & To Be Opened On:

April 24, 2024 @ 2:00PM

Contact Person:

Adrienne Harris

Assistant Director Purchasing

(504) 762-3028

__________________________________________________________

NAME OF COMPANY

___________________________________________________________

ADDRESS

___________________________________________________________

CITY, STATE, ZIP

___________________________________________________________

PHONE NUMBER

FAX NUMBER

___________________________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE

___________________________________________________________

NAME (PRINTED) & TITLE OF COMPANY REPRESENTATIVE

** This form must be completed and submitted with your bid

I. GENERAL INFORMATION

1. Any questions regarding this Invitation to Bid shall be in writing and shall be addressed to

Adrienne Harris at the following address:

Delgado Community College

O’Keefe Administration Building

501 City Park Avenue, Building 37

New Orleans, La 70114-6222

Email: aharri@dcc.edu

Fax: (504) 762-3089

Any additional information resulting from such inquiries shall be distributed to all bidders via

addenda. The College will not be responsible for any other explanation of the documents.

2. Bids may be submitted by mail or in person. Mailed bids and hand carried bids shall go to

the address in item #1. Do not leave hand carried bids at the front desk. If bids are delivered

via an express mail carrier, the bid name and number shall be on the outside of the

packaging. Please note that express mail or USPS carriers may not deliver directly to 501 City

Park Avenue. The bidder/proposer is solely responsible for ensuring that its courier service

provider makes inside deliveries to 501 City Park Avenue.

3. Each bidder is solely responsible for the accuracy and completeness of its bid. Errors or

omissions may be grounds for rejection, or may be interpreted in favor of the College.

4. Each bidder is solely responsible for the timely delivery of its bid. Delgado Community

College will not be responsible for any delays in the delivery of bids, whether delayed in the

mail, or for any reason whatsoever.

5. Only the issue of a purchase order or a signed acceptance of a proposal constitutes

acceptance on the part of the College.

6. Assuming there is no prompt payment discount provision, payment will be made within 30

days from receipt of products in satisfactory condition, or within 30 days from receipt of

invoice, whichever is later.

7. Proposer or bidder, contractor, etc. certifies, by signing and submitting a proposal for

$25,000 or more, that their company, any subcontractors, or principals are not suspended or

debarred by the General Services Administration (GSA) in accordance with the requirements

in OMB Circular A-133. (A list of parties who have been suspended or debarred can be

viewed via the internet at www.epls.gov .)

II. BID FORM

Uniform Purchase

Building Services, Grounds, Facilities, and Maintenance Departments

SCOPE OF WORK:

To provide uniforms to Delgado Community College, for purchase, according to the specifications listed in

this request for bids. All bidders shall provide one sample of each garment requested by the college in the

colors specified. The samples do not need to be embroidered, but bidder must provide a sample embroidery

of the Colleges’ logo and department name to be approved. This contract does not contain a minimum

purchase guarantee. Orders will be placed on an as needed basis and in varying quantities.

DELIVERABLES: Bidder is to provide the requested materials within ten (10) days or one (1) week of order

placement. Shipping charges are to be included in the line item price. Charges after the fact are not

acceptable. The Contractor’s deliveries of uniforms are to be considered due on the dates agreed upon by

the College. The contractor will be considered to be in default if such schedule is not met, unless a schedule

modification from the college is granted in writing

If requested by the College, express shipping may be required in which the materials would need to be

received within (48) hours of order placement. Bidder is to bid a flat fee for express shipping where noted

on the Bid Form. Only a single fee charge per express order may be charged, even if the bidder must ship the

materials separately.

Measurement Method:

Successful vendor shall provide a mutually agreeable time at Delgado Community College’s, City Park Campus

to measure employees for uniforms. All fittings will take place within ten (45) days from the date of the

purchase order.

Uniform Delivery

Furnished uniforms shall be delivered to the college no later than thirty (30) days from time of order. Delivery

shall be made to Delgado Community College’s City Park Campus

Embroidery

ALL uniforms shirts, smocks, and winter jackets ordered will be embroidered with Delgado Community

College’s logo on the left pocket. (A SAMPLE OF THE LETTERING and THREAD WILL BE PROVIDED BY DELGADO

COMMUNITY COLLEGE).

Colors

Uniforms will be the same style, but the college will require several different colors for different departments

and supervisors (white and navy blue.) Specific colors will be listed in the request for bids.

Quantity

This contract shall be used on and as needed basis. No minimum quantity or amounts are guaranteed.

STATE ANY OTHER CHARGES NOT SPECIFIED ABOVE (LIST AND EXPLAIN EACH CHARGE). PLEASE NOTE THAT THE

COLLEGE WILL NOT PAY FOR ANY ADDITIONAL CHARGES UNLESS LISTED BELOW.

TOTAL BID FOR ALL ITEMS ______________________

Addendum No: ______

Dated: __________

Addendum No: _____

Dated: _________

Bidder declares and represents that he; a) has carefully examined the Bidding Documents, b) has a

clear understanding of the Bidding Documents, c) has not received, relied on, or based his bid on any

verbal instructions contrary to the Bidding Documents, d) has personally inspected and is familiar with the

project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as

required to perform, in a workmanlike manner, all work and services under this contract, all in accordance

with the Bidding Documents as prepared by the College Purchasing Office and Facility Services.

By signing below, the Bidder agrees that he/she complies with all bid requirements, instructions,

specifications, terms and conditions and special conditions as stated in the bid.

Signature

Title

Company

* Bid must be submitted on this form

III. INSTRUCTIONS & REQUIREMENTS

QUALIFICATIONS OF BIDDER:

Bidder must be in business of selling the requested and similar supplies for a period of no less than (5) five

years. Delgado Community College reserves the right to make any inquiries and investigations it deems

necessary to determine the capability and responsibility of any Bidder to perform the contract work. The

Bidder shall furnish all information and data requested by the College for this purpose. Failure of any Bidder

to promptly provide information with their bid or in connection with any inquiry may be grounds for

rejection of their bid without further consideration.

REFERENCES:

Bidder must complete Attachment A, References Form and submit it with their bid. References should be

from companies that the Bidder has provided a similar or larger scale operation based upon volume of

products and type of service as required in the specifications.

ADDENDA:

Any questions arising from the specifications or the pre-bid conference must be addressed in writing to the

individual indicated in Section I, General Conditions, and will be answered via an Addendum. All questions

must be submitted no later than Wednesday, April 18, 2024 by 12:00PM CST. A final 48-hour period after

the issuance of the Addendum will be granted for questions which are directly related only to the answers

provided in the Addendum.

Any interpretation, correction or change of the Bidding Documents will be made by addendum.

Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be

binding, and Bidders shall not rely upon such interpretations, corrections and changes. The Bidder must

acknowledge all issued addenda by signing and returning it with the bid or if the bid has already been

submitted, per the instructions on the addenda. Failure to acknowledge addenda will render the bid informal

and will cause its rejection.

Bid Documents and Addenda may be downloaded from

https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=39

BID SUBMITTAL:

Bids must be sealed with the Bidder’s name, license number (if applicable) along with the name and

number of the bid clearly written on the front of the envelope, including express mail packaging and

delivered to the person and location in Section I, General Information by the date and time stated on the

title page. Bids received without this information or after the due date and time will be automatically

disqualified.

Proposer is solely responsible for ensuring that its courier service provider makes inside deliveries to Delgado

Community College physical location directly to the College’s contact person in the Purchasing Department

by 2:00PM no exceptions. Delgado Community College is not responsible for any delays caused by the

bid number	description	date issued	bid open date/time	help
40006-185	Uniforms Purchase Original: 40006-185	04/09/2024	04/24/2024 2:00:00 PM CT	40006
40006-185	Answer questions Addendum 1: 40006-185-1	04/19/2024	04/24/2024 2:00:00 PM CT	40006

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