Uniforms for State Parks Personnel

STATE OF ARKANSAS
Department of Parks, Heritage and Tourism
1100 North Street
Little Rock, Arkansas 72201
INVITATION FOR BID
SOLICITATION DOCUMENT
SOLICITATION INFORMATION
Solicitation Number: ADPHT-26-018 Solicitation Issued: March 16, 2026
Description: First Contact Uniforms
Division/Agency: Department of Parks, Heritage and Tourism, State Parks Division
BID DUE DATE
Bid Response Due Date: April 3, 2026 Time: 11:00 a.m., Central Time
Bid responses for this Invitation for Bid must be delivered to the Department of Parks, Heritage and Tourism
on or before the submission deadline. Bids received after the submission deadline may be rejected as
untimely. See Section 1.2 for information regarding Live Bid Openings.
4
DELIVERY OF RESPONSE DOCUMENTS
Department of Parks, Heritage and Tourism
Procurement Attn: Erin Watson
1100 North Street
Little Rock, Arkansas 72201
Delivery Address and
IFB Opening Location
Delivery providers, USPS, UPS, and FedEx deliver mail to the delivery street
address on a schedule determined by each individual provider. These providers will
deliver based solely on the street address. Prospective Contractors assume all
risk for timely, properly submitted deliveries.
Seal outer packaging and properly mark with the following information. If outer
packaging of bid submission is not properly marked, the package may be
opened for bid identification purposes.
Bid's Outer Packaging
* Solicitation number
* Date and time of bid opening
* Prospective Contractor's name and return address
DEPARTMENT NAME CONTACT INFORMATION
Buyer: Erin Watson Buyer's Direct Phone Number: 501-682-4933
Adpht.procurement@arkan
Email Address: Department's Main Number: 501-682-7618
sas.gov
Department Website: Adpht.arkansas.gov
Page 1 of 29 Rev 8/2025

SECTION 1 - INFORMATION AND INSTRUCTIONS
1.1 INTRODUCTION
This Invitation for Bid (IFB) is issued by the Department of Parks, Heritage and Tourism for the State
Parks to obtain pricing and a contract(s) for uniforms for first contact personnel. The contract shall include
logo application and a web-based ordering storefront.
Direct all communications regarding this Solicitation to the Buyer on page one (1) of the IFB.
1.2 LIVE BID OPENING
Use the information below to view the bid opening online
Teams Meeting Link: https://teams.microsoft.com/meet/24397078492171?p=YQ6y3cRKKY7LUIw8XQ
Meeting ID: 243 970 784 921 71
Passcode: nj2UA6QW
Call-In Information: +1 501-244-3310,,573375868#
Phone Conference ID: 573 375 868#
1.3 OBJECTIVE AND GOALS
The Department seeks to establish a commodity contract with a qualified Contractor to furnish uniform
apparel for first-contact personnel at Arkansas State Parks. The resulting contract will also include logo
application and a web-based storefront allowing ordering from and delivery to any State Park.
1.4 TYPE OF CONTRACT
A. As a result of this IFB, the Department intends to award a contract to a single Contractor (see
Contractor Selection).
B. The anticipated starting date for any resulting contract is April 23, 2026, except that the actual
contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By
submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants
that it will honor its bid as being held open as irrevocable for this period.
C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the
Contractor and Department, the contract may be renewed by the State for up to six (6) additional
one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7)
consecutive years.
1.5 DEFINITION OF TERMS
A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same
meaning herein.
B. The terms "Invitation for Bid," "IFB," and "Solicitation" are used synonymously in this document.
C. "Prospective Contractor" means a responsive and responsible bidder who submits a bid that meets
the Requirements and criteria set forth in this Solicitation.
D. "Requirement" means a term, condition, provision, deliverable, Specification, or a combination
thereof, that is obligated under the Solicitation, resulting contract, or both.
E. "Shall" and "must" mean the imperative and are used to identify Requirements and Specifications.
F. "Specification" means any technical or purchase description or other description of the physical or
functional characteristics, or of the nature, of a commodity or service. "Specification" may include a
description of any Requirement for inspecting, testing, or preparing a commodity or service for
delivery.
G. "State" means the State of Arkansas. When the term "State" is used herein to reference any
obligation of the State under a contract that results from this Solicitation, that obligation is limited to
the Department using such a contract.
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1.6 CONTRACTOR SELECTION
A. Award is expected to be made to the responsive and responsible Prospective Contractor determined
to have submitted the lowest bid that meets the Requirements and criteria set forth in the IFB, based
on the Estimated Total Cost of the Official Bid Price Sheet submitted by the Prospective Contractor.
B. The State reserves the right to determine that received costs from any vendor are unreasonable (too
high for the requirements of the subject solicitation) or unrealistic (too low to reflect the ability of the
offeror to meet the requirements of the solicitation). When it is determined by the State that pricing is
potentially unrealistic or unreasonable, the State may request an offeror to clarify elements of pricing,
and the offeror may be removed from consideration for a solicitation, at the sole discretion of the
State.
C. If the State so chooses, negotiations may be conducted with the lowest-bidding, responsive and
responsible Prospective Contractor if:
1. All bids received from responsive and responsible bidders exceed available funding; or
2. It appears that additional savings to the state may result from negotiation.
D. If negotiations fail to result in a contract, the State may negotiate with the next lowest-bidding,
responsive and responsible Prospective Contractor.
1. The negotiation process may be repeated until an acceptable lower bid price is negotiated, or
until such time the State determines negotiations are no longer in the best interest of the state.
2. Negotiations are conducted at the sole discretion of the State.
E. Once the anticipated awardee has been determined, the anticipated award will be posted to ARBuy,
generally for a period of fourteen (14) days prior to the issuance of a contract. The postings are
anticipated awards only, subject to protest.
F. A contract is not effective prior to final award being made by the State; some contracts may be
subject to Legislative review prior to final award.
1.7 CLARIFICATION OF SOLICITATION
A. Submit questions regarding this Solicitation via email to the Buyer on page one (1) of the IFB by
midnight, Central Time on or before March 19, 2026.
1. For each question submitted, Prospective Contractor should reference the specific Solicitation
item number to which the question refers, as applicable.
2. Prospective Contractors' written questions will be consolidated and answered by the State as
deemed appropriate. The State's consolidated written response is anticipated to be posted to the
Solicitation posting by the close of business on March 20, 2026. If Prospective Contractor
questions are unclear or non-substantive in nature, the State may request clarification of a
question(s) or decline to answer.
B. The Prospective Contractor should notify the Buyer of any term, condition, etc., that precludes the
Prospective Contractor from submitting a Responsive Bid. Prospective Contractors should note that it
is the responsibility of the Prospective Contractor to seek resolution of all such issues, including
those relating to the terms and conditions of the contract, prior to the submission of a bid.
C. Prospective Contractors may contact the Buyer with non-substantive questions at any time prior to
the bid opening.
D. An oral statement by the Department will not be part of any contract resulting from this Solicitation
and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless
it is reduced to writing and expressly adopted by the Department.
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1.8 RESPONSE DOCUMENTS
A. All bids must be submitted to the delivery address and by the submission deadline on page one (1)
of the IFB.
B. Bid Response Packet
1. Prospective Contractors shall utilize the Bid Response Packet attached to the Solicitation to
submit their bids.
2. The following are bid submission Requirements and must be submitted as part of a Prospective
Contractor's bid.
a. Signed Bid Signature Page; signature may be ink or digital. (Part of Bid Packet
b. attached to Solicitation posting.)
c. Completed Official Bid Price Sheet attached to Solicitation posting.
i. Pricing must be proposed in U.S. dollars and cents.
ii. Quantities stated are estimates only and are not guaranteed. Prospective Contractor
must bid unit price on the estimated quantity and unit of measure specified.
* The State may order more or less than the estimated quantity on term contracts, and
the Contractor shall sell to the Department quantities ordered at no more than the
bid price.
iii. If pricing documents do not allow for accurate pricing, Prospective Contractor should
notify the Buyer at least seventy-two (72) hours before the bid opening time.
iv. Prices must be firm offers and adjustments may be negotiated at the time of contract
renewal annually.
* A request for a price increase must include supporting documentation demonstrating
that the increase in contract price is based on an increased cost to the Contractor
and that the proposed pricing is still competitive in the marketplace. The State has
the right to approve or deny any request for a price adjustment.
v. Discount from list bids pricing is not acceptable unless requested elsewhere in the
Solicitation.
vi. State and local sales taxes should not be included in the bid price. Trade discounts
should be deducted from the unit price, and the net price should be shown in the bid.
d. Proposed Subcontractors Form (see Standard Commodities Contract, section 14)
e. Sample selection as requested in Section 3.3
3. The following items, which must be submitted prior to a contract award to the Prospective
Contractor, may also be included with the Prospective Contractor's bid response:
a. EO 98-04 Contract & Grant Disclosure Form (see Standard Commodities Contract, section
11)
b. Voluntary Product Accessibility Template (VPAT), if applicable
c. Copy of Prospective Contractor's Equal Opportunity Policy
i. Pursuant to Arkansas Code Annotated 19-60-104, OSP requires a Prospective
Contractor bidding on a state contract to submit a copy of the Prospective Contractor's
Equal Opportunity (EO) Policy. Prospective Contractors not required by law to have an
EO Policy must submit a written statement to that effect.
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4. Prospective Contractors should not include any other documents or ancillary information, such
as a cover letter or promotional marketing information.
C. Prospective Contractors should not alter any language in Solicitation document(s) or Official Bid
Price Sheet provided by the State.
D. Prospective Contractors' bids cannot be altered or amended after the bid opening except as
permitted by law or rule.
E. As requested, Prospective Contractors shall provide clarification regarding Prospective Contractor's
bid response.
F. Prospective Contractors may submit multiple bids.
SECTION 2 - SPECIFICATIONS AND REQUIREMENTS
2.1 GENERAL REQUIREMENTS
A. The Contractor shall supply Arkansas State Park Logo, Long Sleeve and Short Sleeve Dress Shirts
and Polos as well as kitchen and wait staff apparel as specified in this IFB.
B. Brand names and model numbers listed in this Solicitation are provided as references to describe the
type, quality, fit, durability, and appearance required by the Department.
C. The referenced brands, models, and colors have been selected to ensure garments:
a. Maintain a professional appearance consistent with Arkansas State Parks uniform standards
b. Meet agency branding color requirements
c. Withstand repeated commercial laundering with minimal shrinkage or fading
d. Are constructed of materials appropriate for indoor, kitchen, and outdoor work environments
e. Provide adequate freedom of movement for staff duties
f. Are suitable for embroidered logo application
The referenced brands and models are considered pre-approved because they are known to meet
these requirements.
D. Prospective Contractors may propose alternate brands or models; however, any alternate item must
receive written approval from the Department prior to bid submission.
To request approval of an alternate item, the Prospective Contractor must submit by March 27, 2026:
a. A physical sample of the proposed garment if proposing a brand/model other than listed in the
specifications in sections 2.2 - 2.23
b. Documentation showing the alternate item meets or exceed IFB specifications.
Failure to submit sample and obtain prior written approval for an alternate product by the stated
deadline will result in the bid being deemed non-responsive.
E. If at any time during the course of the contract an approved make or model becomes backordered,
discontinued, or otherwise unavailable, the Contractor shall propose an alternative item at the same
contract price. Any replacement item must receive prior written approval from ADPHT before being
supplied.
F. All items must be sewn in label(s) containing size and care instructions.
G. Quantities listed on the pricing sheet reflect the estimated number of shirts to be ordered in Year One
only and are not guaranteed.
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2.2 STATE PARK LOGO
A. SHAPE: Triangle
B. SIZE: 1.50" X 2.50"
C. EMBELLISHMENT: embroidery
1. Color: PMS 2411 Loblolly Pine
D. EMBROIDERY COLORS: (see Exhibit A for a sample image; image colors may vary slightly from the
actual color of the patch)
1. Primary Colors
a. PMS 4545 Summer Sandbar - Outer Edge, lettering, and tree
b. PMS 446 Gray - Outer Edge, lettering, and tree
c. PMS 7551 Outer Edge, lettering, and tree
d. PMS 7553- Outer Edge, lettering, and tree
e. PMS 457-Outer Edge, lettering, and tree
f. PMS 717-Outer Edge, lettering, and tree
g. PMS 2411- Loblolly Pine-Outer Edge, lettering, and tree
h. PMS 7699-Outer Edge, lettering, and tree
2. Secondary Colors
a. PMS 5483-Outer Edge, lettering, and tree
b. PMS 317-Outer Edge, lettering, and tree
c. PMS 576-Outer Edge, lettering, and tree
d. PMS 389-Outer Edge, lettering, and tree
e. PMS 451 40%-Outer Edge, lettering, and tree
3. FONT: Block
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4. EXHIBIT A:
Front of shirt - Arkansas State Parks Logo
5. EXHIBIT B:
Back of shirt - Loblolly Tree
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2.3 LONG SLEEVE DRESS SHIRT
A. BRAND: DICKIE'S
B. MODEL
1. MEN'S: 574OG (Olive Green) and 574BLK (Black)
2. WOMEN'S: 574OG (Olive Green) and 574BLK (Black)
C. SIZES
1. MEN'S: STANDARD S, M, L, XL, 2XL; BIG 3XL, 4XL, 5XL, 6XL; TALL LT, XLT, 2XLT, 3XLT,
4XLT, 5XLT
2. WOMEN'S: STANDARD S, M, L, XL, 2XL; PLUS 3XL, 4XL
3. Special Sizes must be available upon request.
D. SHIRT CUSTOMIZATION
1. Contractor must sew the State Parks Logo on left chest and the loblolly logo on the back.
2. The top point of the triangle patch must be vertical 4" from Neck seam to CF Mass and Horizontal
S =3.5"; M-2X=4" (CF Mass to center of logo).
Additional General Specifications:
Fabric
Polyester/cotton blend, approximately 65% polyester / 35% cotton
Twill weave
Moisture-wicking technology
Stain-release treatment
Machine Washable and dryable
Capable of receiving commercial machine embroidery without puckering, tunneling, distortion, or
visible fabric deformation.
Design & Appearance
Button-front closure
Point collar
Long Sleeve
Two Chest Pockets
Clean and Professional for public facing staff
Fit
Relaxed fit through shoulders and chest to allow for movement
2.4 SHORT SLEEVE DRESS SHIRT
A. BRAND: Dickies
B. MODEL
1. MEN'S: 574OG (Olive Green) and 574BLK (Black)
2. WOMEN'S: 574OG (Olive Green) and 574BLK (Black)
C. SIZES
1. MEN'S: STANDARD S, M, L, XL, 2XL; BIG 3XL, 4XL, 5XL, 6XL; TALL LT, XLT, 2XLT, 3XLT,
4XLT, 5XLT
2. WOMEN'S: STANDARD S, M, L, XL, 2XL; PLUS 3XL,4XL
3. Special Sizes must be available upon request.
D. SHIRT CUSTOMIZATION
1. Contractor must sew the State Parks logo on the left chest and the Loblolly tree on the back.
2. The top point of the triangle patch must be vertical 4" from Neck seam to CF Mass and Horizontal
XS-S =3.5"; M-4X=4" (CF Mass to center of logo).
General Specifications:
Fabric
Polyester/cotton blend, approximately 65% polyester / 35% cotton
Twill weave
Moisture-wicking technology
Page 8 of 29

Stain-release treatment
Machine Washable and dryable
Design & Appearance
Button-front closure
Point collar
Short Sleeve
Two Chest Pockets
Clean and Professional for public facing staff
Fit
Relaxed fit through shoulders and chest to allow for movement
2.5 LONG SLEEVE PERFORMANCE SHIRT
A. BRAND: PORT AUTHORITY Open collar or button collar either one
B. MODEL: Men's S608; Extended Size S608ES (Clover Green)
Women's L608 (Clover Green)
1. MEN'S: Port Authority Men's Long Sleeve Easy Care Shirt
2. WOMEN'S: Port Authority Women's Long Sleeve Easy Care Shirt
C. SIZES
1. MEN'S: MEN'S: STANDARD S, M, L, XL, 2XL; BIG 3XL, 4XL, 5XL, 6XL; TALL LT, XLT, 2XLT,
3XLT, 4XLT, 5XLT EXTENDED 7XL, 8XL, 9XL, 10XL
2. WOMEN'S: STANDARD X-S, S, M, L, XL,2XL, 3XL,4XL, 5XL, 6XL
3. Special Sizes must be available upon request.
D. SHIRT CUSTOMIZATION
1. Contractor must sew the State Parks logo on the left chest and the Loblolly Tree on the back.
2. The top point of the triangle patch must be vertical 4" from Neck seam to CF Mass and Horizontal
XS- S =3.5"; M-6X=4" (CF Mass to center of logo).
General Specifications:
Fabric
Polyester/cotton blend, approximately 55% cotton / 45% polyester
Wrinkle resistant
Machine Washable and dryable
Design & Appearance
Button down or open collar
Point collar
Long Sleeve
One chest pocket
Adjustable cuff
Box pleat back
Clean and Professional for public facing staff
2.6 SHORT SLEEVE PERFORMANCE SHIRT
A. BRAND: PORT AUTHORITY Open collar or button collar either one
B. MODEL MEN'S S508 (Clover Green)
WOMEN'S L508 (Clover Green)
1. MEN'S: Port Authority Short Sleeve Easy Care Shirt
2. WOMEN'S: Port Authority Women's Short Sleeve Easy Care Shirt
C. SIZES
1. MEN'S: MEN'S: STANDARD S, M, L, XL,2XL; BIG 3XL,4XL,5XL,6XL; TALL LT, XLT, 2XLT,
3XLT, 4XLT, 5XLT
2. WOMEN'S: STANDARD XS, S, M, L, XL,2XL, 3XL, 4XL, 5XL, 6XL
3. Special Sizes must be available upon request.
D. SHIRT CUSTOMIZATION
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1. Contractor must sew the State Parks Logo on left chest and the Loblolly Tree on the back.
2. The top point of the triangle patch must be vertical 4" from Neck seam to CF Mass and Horizontal
XS-S =3.5"; M-6X=4" (CF Mass to center of logo).
General Specifications:
Fabric
Polyester/cotton blend, approximately 55% cotton / 45% polyester
Wrinkle resistant
Machine Washable and dryable
Design & Appearance
Button down or open collar
Point collar
One Chest Pocket
Box Pleat back
Clean and Professional for public facing staff
2.7 LONG SLEEVE SHIRT
A. BRAND: Port & Co Long Sleeve Value Denim Shirt
B. MODEL: Men's SP10
WOMEN's LSP
COLOR: INK BLUE
C. SIZES
1. MEN'S: MEN'S: STANDARD XS, S, M, L, XL,2XL; BIG 3XL,4XL,5XL
2. WOMEN'S: STANDARD XS, S, M, L, XL,2XL,3XL
3. Special Sizes must be available upon request.
D. SHIRT CUSTOMIZATION
1. Contractor must sew the State Parks logo on the left chest and the Loblolly Tree on the back.
2. The top point of the triangle patch must be vertical 4" from Neck seam to CF Mass and Horizontal
XS- S =3.5"; M-5X=4" (CF Mass to center of logo). Pantone 4545 light tan outline only
General Specifications:
Fabric
100% cotton
Midweight (approx 6.5 oz)
Design & Appearance
Long sleeve
Button-down collar
Full button front
Left chest pocket
Box pleat for ease of Movement
Adjustable button cuffs
Reinforced stitching for durability
Standard/Relaxed Fit
2.8 SHORT SLEEVE POLO SHIRT
A. BRAND: Clique
B. MODEL MEN'S MQK00023
WOMEN'S LQK00021
1. MEN'S: Clique Ice Pique Men's Short Sleeve Tech Polo
2. WOMEN'S: Clique Ice Lady Pique Short Sleeve Polo
C. SIZES
1. MEN'S: MEN'S: STANDARD XS, S, M, L, XL,2XL; 3XL,4XL, 5XL TALL LT, XLT, 2XLT, 3XLT,
4XLT
2. WOMEN'S: STANDARD XS, S, M, L, XL,2XL, 3XL, 4XL
3. Special Sizes must be available upon request.
COLORS: BOTTLE GREEN, TITAN, LIGHT BLUE
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