Uniform Rental and Laundering Services on an Annual Contract

Agency:	Gwinnett County
State:	Georgia
Type of Government:	State & Local
NAICS Category:	812332 - Industrial Launderers
Posted Date:	Sep 5, 2025
Due Date:	Dec 31, 2025
Solicitation No:	BL122-25 INV
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID

BL122-25

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for

the Uniform Rental and Laundering Services on an Annual Contract with four (4) additional one-year options to renew

for various County Departments.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and

Bidders Name or Company Name. Sealed Bids will be received until 2:50 P.M. local time on September 8, 2025, at the

Gwinnett County Financial Services - Purchasing Division – 4th Floor Charlotte J. Nash Building, 75 Langley Drive,

Lawrenceville, Georgia 30046. NOTE THAT THE PURCHASING DIVISION HAS TEMPORARILY RELOCATED. ALL BIDS

MUST BE SUBMITTED AT THIS LOCATION. Any bid received after this date and time will not be accepted. Bids will

be publicly opened and read at 3:00 p.m. Apparent bid results will be available the following business day on our

website www.GwinnettCounty.com.

A pre-bid conference is scheduled for 10:00 a.m. on August 27, 2025 inside the Gwinnett County Purchasing Division,

4th Floor Charlotte J. Nash Building, 75 Langley Drive, Lawrenceville, Georgia 30046. All bidders are strongly urged to

attend. Questions regarding bids should be submitted to Savannah Anderson, Purchasing Associate II, via email

Savannah.Anderson@GwinnettCounty.com no later than 3:00 p.m. local time, August 29, 2025. Bids are legal and

binding upon the bidder when submitted.

Successful Service Provider will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best rating of A-5

or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to ADA Director, Gwinnett County

Justice and Administration Center, 770-822-8736.

The written bid document supersede any verbal or written prior communications between the parties.

Award will be made to the contractors submitting the lowest responsive and responsible bid. Gwinnett County reserves

the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be

split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the

lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and companies

submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Savannah Anderson

Purchasing Associate II

The following pages should be returned in duplicate as your bid:

Bid Schedule, Pages 10-17

References, Page 18

Code of Ethics Affidavit, Page 19

Contractor Affidavit and Agreement, Page 20

BL122-25

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Uniform Rental and Laundering Services on an Annual Contract

I. Scope of Work

The awarded supplier shall provide the rental of uniforms for various County departments as specified

during the contract. Supplier should be able to provide up to size 6X on all apparel. Contract to begin upon

award for a one-year period with four (4) additional one-year options to renew. The County’s intent is to award

to the lowest overall bidder per section, so bidders are strongly encouraged to bid on all line items.

However, Gwinnett County reserves the right to award by line item or to the overall low bid.

II. Department of Support Services – Rental of Uniforms

A. Uniform Rental Service

1. Garments must be of high-quality cotton and polyester/cotton blend permanent press material. It will

be the responsibility of the supplier to provide properly fitted garments for each employee and to

maintain proper inventory controls. Industrial garments shall be pressed, or tunnel finished.

2. Unit prices must include ALL delivery and handling charges and any charges for measurements and

fittings.

3. Measurements and fittings include initial fittings, change in size fittings, and subsequent fittings for all

new employees. Fittings should take place at the specified Gwinnett County delivery location.

Subsequent and new employee fittings can be combined into one fitting event. Scheduling of new

employee fittings will be completed within 7 days of notification.

4. Gwinnett County requests that initial uniforms be new and free of defects, properly cleaned and

pressed, and repaired as necessary for the duration of the contract. Delivered uniforms that are not

properly cleaned and pressed will be returned to the supplier and no payment will be made for

delivery until uniforms are returned in a satisfactory condition.

5. Upon notice from Gwinnett County of a new employee, there shall be a maximum of fourteen (14)

days for receipt of necessary uniform. All new employee uniforms will be new and free of defects.

6. Gwinnett County will notify the successful supplier in writing of any additions or changes to the

inventory. All additions or changes without prior authorization will not be paid.

7. Damaged uniforms will be replaced by the vendor with uniforms new or free of defects, as needed, at

no additional charge to the County. Notification of uniforms that are damaged will be provided to

vendor via e-mail, as discovered.

8. Changes in the size of uniforms will be made, as requested, at no charge to Gwinnett County

unless the change is an increase in cost on the bid schedule for sizes greater than XL, provided

the same number requested is returned. Oversize will be based on contract price. The uniforms

supplied due to size changes shall be new or free of defects.

9. Use of brand names, specific manufacturers and style numbers are not intended to limit competition,

but rather to ensure uniformity of styles, colors and fabrics as established by the departments and

assist suppliers in determining the standard of quality Gwinnett County is seeking. Equivalent items

may be accepted if they meet or exceed all standards of quality and purpose for the intended use, as

determined by Gwinnett County. Samples may be requested prior to award. Samples and

specifications of the listed brand name/product number will be utilized to determine equivalency.

10. Gwinnett County shall be the sole determinant of acceptability of all approved equivalents. It is the

supplier’s responsibility to prove equivalent products equal or exceed the quality level of the

product(s) specified. By submitting a bid, vendor certifies that any alternate product submitted has

been personally investigated and determined to be equal to or superior in all respects to that

specified. When bidding an equivalent product, supplier should provide product identification,

BL122-25

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including manufacturer’s name and address and any brochures or other printed information, should

be provided as part of bid document.

11. Samples should be provided upon request within five (5) business days. Failure to provide samples,

when requested, may result in rejection of bid. It will be the responsibility of the supplier to incur all

costs associated with providing the samples. After testing, samples may be returned to supplier at

supplier’s request and expense.

12. Bidders are required to track inventory for accurate delivery. Company will be required to pick up and

deliver uniforms weekly. Uniforms are to be barcoded with unique identification for that uniform.

Vendor will be required to scan all garments on-site, with a receipt printed on the spot for each site

pick up. Pick up counts must be verified before leaving the Gwinnett County facility. Once at

laundering facility, garments are required to be scanned out prior to delivery. A full summary report

illustrating week prior pick up and week of delivery on a printed sheet is required weekly. Any

discrepancies in non-returned uniforms to be resolved prior to delivery.

B. Uniform Requirements

1. Season shirt change will not be required; employee will keep long or short sleeve shirts year-round.

2. Supplier shall furnish uniforms as required by each department, in the following manner:

a) Industrial Work Uniforms – Two (2) week inventory per employee, consisting of eleven

(11) shirts, eleven (11) pants, and (2) jacket; nametag patches to be sewn on all shirts.

Pant color: Navy Blue; Shirt color: Navy Blue; Jacket color: Navy Blue

b) Executive Work Uniforms – Two (2) week inventory per employee, consisting of eleven

(11) shirts, eleven (11) pants, and (2) jacket; nametag patches to be sewn on all shirts.

Pant color: Black; Shirt color: Light Blue; Jacket color: Navy Blue

3. When requested, the supplier is to furnish employees with matching lined jacket at no additional

charge. Gwinnett County employees will be responsible for cleaning furnished and rented jackets.

4. The successful supplier is responsible for fitting and sizing County employees based on the

requirements for each department. Departments will provide the names of employees to the

successful supplier for the fabrication of nametag patches.

C. Delivery Requirements

Gwinnett County requires successful supplier to have an employee of Gwinnett County sign for each

invoiced delivery at the designated delivery points. Deliveries to departments must be once a week on

Thursday at each location. ALL deliveries will be FOB Destination and ALL delivery fees must be included

in unit prices.

D. Delivery and Fitting Locations

Locations may vary during the term of the contract. Current delivery location is:

Gwinnett County Fleet Management Division

620 Swanson Drive

Lawrenceville, GA 30043

III. Department of Transportation - Rental & Laundering Services of Daily Wear Clothing

A. Uniform Rental Service

1. It will be the responsibility of the supplier to provide properly fitted garments for each employee and to

maintain proper inventory controls.

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2. Measurements and fittings, including initial fittings, change in size fittings, and subsequent fittings for

all new employees shall take place at one of the specified Gwinnett County delivery locations.

3. Gwinnett County requires that initial uniforms be new and free of defects. Uniforms shall be properly

cleaned and pressed, and repaired as necessary for the duration of the contract. Delivered uniforms

that are not properly cleaned and pressed will be returned to the supplier; no payment will be made for

delivery until uniforms are received in a satisfactory condition.

4. Upon notice from Gwinnett County, of a new employee, there shall be a maximum of thirty (30) days

for receipt of necessary uniforms. All new employee uniforms will be new and free of defects.

5. Gwinnett County will notify the successful supplier in writing of any additions or changes to the

inventory. All additions or changes without prior authorization will not be paid.

6. Damaged uniforms will be replaced with uniforms free of defects as needed at no additional charge to

the County.

7. Changes in the size of uniforms will be made as requested and will be provided at no charge to the

County, provided the same number requested is returned. The uniforms supplied due to changes shall

be free of defects.

8. Seasonal shirt change will not be required; employee will keep long sleeve shirts year round.

9. All garment repairs will be to NFPA standards with FR threads and like material patching.

10. Garments shall be barcoded and tracked for use and repair.

11. Vendor to provide lockers at each location sufficient to handle the number of employees at that

location.

12. Manufacturer’s Instructions. The garment manufacturer’s instruction for care and maintenance of FR

apparel shall be followed.

B. Equivalent Products

1. Whenever a brand name is shown within the bid schedule, it is used for informational purposes to

describe the MINIMUM standard of required function, dimension, appearance and quality. References

to products or materials by brand name shall not be construed as limiting competition.

2. The bidder may, at his option, elect to bid using products of alternate manufacturers that MEET OR

EXCEED the required function, dimension, appearance and quality specified within the bid schedule.

Each line item will be closely evaluated to ensure it meets the minimum requirements. Gwinnett

County shall be the sole determinant of acceptability of all approved equivalents.

3. It is the supplier's responsibility to prove equivalency of product(s) that are equal or exceed the quality

level of the item(s) specified. If bidding an equivalent product, specifications/brochures should be

submitted with the bid.

C. Fitting and Sizing

Contractor shall be responsible for measuring employees for proper fit as required per department, and

maintain record for each employee fitted. The successful supplier is responsible for fitting and sizing

County employees based on the requirements for each. Fittings are to be provided during normal

business hours, Monday through Friday, at the specified Gwinnett County location. Fittings may be

BL122-25

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requested quarterly. Each location will be responsible for scheduling their fittings. Fittings must be

available at least twice per year. Supplier may schedule multiple department fittings in one visit.

D. Samples

Prior to award the County may request samples be provided. In that case samples must be:

● provided upon request and shall be provided by the supplier at no additional cost to the County;

● provided by the time frame specified when requested;

● tagged or labeled with vendor name, item #, and manufacturer name/number.

*Gwinnett County assumes no responsibility for items lost, damaged, or destroyed when being inspected

or tested. They may not be returned.

E. Quantities

Quantities are approximate. Orders will be placed on an “as needed” basis.

F. Failure to Renew

If Gwinnett County fails to renew the contract after the 1st year, clothing will be pro-rated at the current

reduced cost and returned to the vendor. Gwinnett County will pay the pro-rated cost. Failure to renew

contract after 2nd, the same pro-rated charges apply. Any additional renewals will result in clothing

returned but no other charges will apply.

*The clothing will never become the property of Gwinnett County or their employees.

G. Loss of Clothing Charge

Gwinnett County will be charged a flat, pro-rated replacement charge for lost uniforms.

In the event that the employee is no longer employed by the County and their clothing has been returned,

the County will not be charged a fee.

H. Embroidery

Shirts, jackets and coveralls shall have the Gwinnett County logo embroidered on the upper left side.

Vendor must obtain Gwinnett County approval of the logo and position of the logo prior to applying to the

uniform.

I. Service Charges

Gwinnett County will not pay for service charges covering fuel surcharges, energy, cleaning laundry water,

preparation charges, etc. Pricing submitted must be all inclusive to the cost to provide, replace, launder,

pick up, drop off and any other incidental costs incurred while doing business with the County.

J. Delivery Requirements and Locations

Gwinnett County requires successful supplier to have an employee of Gwinnett County sign for each

invoiced delivery at the designated delivery points noted below. Gwinnett County reserves the right to add

and delete locations during the contract period.

Current delivery locations (with approximate # of employees) include:

DOT Central Facility/District 4 & 6

620 Winder Hwy,

Lawrenceville, GA 30046

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Uniform Rental and Laundering Services on an Annual Contract

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