UNH Resident Hall Laundry Equipment Replacement
USNH representing UNH Department of Housing, is requesting bids for resident hall laundry equipment replacement
1/30/2020 12:00 AM EST
2/14/2020 12:00 PM EST
Request for Bid
Sealed Until 2/14/2020 12:00 PM EST
31 January 2020
Request for Solicitation. This is not an order.
This is a Request for Solicitation. Attachments and addenda are posted separately in Buyer
Attachments as issued. Questions and answers will be submitted on the Q&A Board under Tools. It
is the firm’s responsibility to ensure that the entire solicitation package and links are reviewed prior
to submittal of a response. Firms are encouraged to check UShopNH frequently for any changes prior
to the due date and time.
The University of New Hampshire (USNH or Owner) reserves the right to reject any or all proposals
and to waive any formalities in the solicitation process.
USNH is comprised of four distinct institutions, the Granite State College, Keene State College,
Plymouth State University and the University of New Hampshire. It is the expectation of USNH,
that the pricing provided in any proposal and the resulting agreement is applicable to all institutions
of the University System of New Hampshire.
Please visit the following links for detailed information relative to all University System of New
University System of New Hampshire
Granite State College
Keene State College
Plymouth State University
University of New Hampshire
New Hampshire College and University Council
USNH is a member of the New Hampshire College and University Council (NHCUC)
http://www.nhcuc.org As part of the NHCUC strategic mission to advance public and private higher
education in the state through collaborative efforts between member colleges and universities, USNH
desires that the pricing of any agreement resulting from this solicitation be accessible to all member
institutions of the NHCUC.
Public Records: Applicability of the New Hampshire Right to Know Law, RSA 91-A
• Subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, prior to the
issuance of an award the evaluation committee shall treat all proposals received as confidential.
After the issuance of an award all proposals shall be public records. If no award is issued and
the solicitation is cancelled without intention of reissuance, all proposals shall be public at the
time of cancellation. If no award is issued and USNH intends to reissue the solicitation, all
proposals shall be confidential until the award is issued, or the subsequent solicitation is
cancelled without intention of reissuance.
• Also subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, the
working papers and any other records of the discussions or deliberations of the evaluation
31 January 2020
committee or any of its members shall be treated as confidential and entitled to either or both
of the specific exemptions from public access provided for in RSA 91-A:5, VIII and IX.
• Applying labels to documents such as “confidential” will not keep them from becoming public
records as described in the preceding paragraphs or otherwise affect the application and
operation of the New Hampshire Right to Know Law, RSA 91-A.
The content of the evaluation committee’s working papers and discussions relating to proposals will
be considered confidential.
USNH strives to conduct business in a sustainable manner that balances economic priorities with
environmental health and social impact and prefers do business with companies that share our
commitment to sustainability and will partner with us to further sustainability objectives. USNH
endeavors to minimize the adverse life cycle effects of the products and services it utilizes, preferring
to purchase items with recognized certifications and/or attributes, e.g. Energy Star™, FSC, Safer
Choice and Fair Trade. Please include as part of your proposal, pertinent information in reference to
any sustainable practices and products. These programs or policies can be, but are not limited to,
reducing, reusing and recycling resources, disposal of organic and other solid waste, conservation
efforts in regard to transportation, energy and water, disposal of hazardous waste, and/or giving back
to the community.
• In order to participate in the Sourcing Event, suppliers must create an account and login
credentials. Successful bidders will be invited to provide full company and tax profile
information in order to complete the registration process, using the login credentials previously
• Communication regarding this solicitation between firms and USNH personnel and/or
evaluation committee members is prohibited, unless previously authorized by the
Owner’s Agent or designee. Failure to comply may result in disqualification.
• Oral information provided by the evaluation committee or any other USNH personnel will not
alter or change this solicitation. Changes to the solicitation will be documented by addendum.
◦ Revisions, Amendments, and Cancellation: The university/college may extend the
deadline date for submissions if, in the university’s/college’s opinion, any revisions or
amendments to this solicitation make this necessary. The university/college may also
cancel this solicitation, in whole or in part, or reject all submissions when this action is
deemed to be in the best interest of the university/college.
◾ Submission packages should be prepared simply and economically, providing a
straightforward, concise description of the respondent’s ability to fulfill the
requirements of this solicitation.
◾ Responses shall be transmitted electronically through UShopNH. The Event will
close automatically at the due date and time. Each respondent is solely responsible
for the timely submission of its response. Late submittals will not be accepted.
◦ The university/college reserves the right to accept or reject any or all submissions
received as a result of this solicitation, to waive minor irregularities, or to negotiate with
any respondent, in any manner necessary, to serve the best interests of the
◾ USNH reserves the right to request clarification of any aspect of materials
received or to request further information as might be required to adequately
evaluate credentials and qualifications.
31 January 2020
◾ Any costs incurred by the respondent in preparing and submitting a response to
this solicitation will be the sole responsibility of the respondent and will not be
reimbursed by the university/college.
◾ USNH considers all terms and conditions, and insurance requirements, to be
accepted unconditionally by a Firm unless written exceptions are made to specific
clauses of this solicitation when submitting a response. Such exceptions may,
however, be used as a basis for rejection of a response.
◾ Each submission will be reviewed to determine its completeness prior to actual
evaluation. Failure to provide or adequately address all categories of information
requested, may result in rejection of the Firm’s response.
The solicitation process may include informational meetings (see Event Timeline in the Description
section for requirement).
If a mandatory site inspection or meeting is required, proposals from Firms that did not attend will
not be considered.
Questions and inquiries concerning this solicitation shall be submitted through the UShopNH Event
Q&A Board. Oral questions or responses will not be recognized as confirmed information.
All addenda will be posted in UShopNH under Buyer Attachments. It is the responsibility of the firm
to check UShopNH prior to the due date to verify receipt of all information and required
Bid responses will be opened by USNH Procurement Services at the time and date indicated.
Preliminary results will be posted to the USNH Procurement Services web site, generally within
three (3) days following the bid opening.
Any bid may be withdrawn prior to the time established for the opening of bids by withdrawing
through UShopNH. The Owner will not accept any written requests to withdraw.
All bids shall remain in full force and effect for a bid acceptance period of not less than thirty (30)
calendar days following the date for opening of bids. Any bid withdrawn during the bid acceptance
period shall result in forfeiture of the respective Bidder’s bid security.
Respondents List or Summary of Solicitation Results
Respondents list or bid summary are available on the USNH Procurement Services web page: Bid
Results. Results are generally made available within three (3) business days after the due date. Time
frame may vary depending on the complexity and number of responses. Participants in the
solicitation will also be able to track the status of the solicitation in UShopNH.
USNH Terms and Conditions
31 January 2020
Terms and conditions are available on the USNH Procurement Services web page: USNH Terms and
Conditions. Supplier understands that payments under any resulting Agreement may be subject to the
withholding requirements of Section 3402(t) of the Internal Revenue Code.
USNH insurance requirements are available on the USNH Procurement Services web page under
Other Forms: USNH Insurance Requirements Within ten (10) business days after the Owner delivers
a Notice of Acceptance, Agreement or Purchase Order, or prior to beginning work on campus,
whichever is sooner, the successful Firm shall deliver to the Owner the Certificate of Insurance as
specified in the USNH Insurance Requirements. Insurance requirements for construction related
events can be found under Construction Forms in the USNH InsuranceRequirements for Construction
Inclement Weather Policy:
It is at individual campus discretion to declare curtailed operations when the most severe weather
conditions are expected or experienced. Any events, including site walks and bid openings,
scheduled for a day and time when curtailed operations are declared will be postponed until the next
business day, at the same time as originally scheduled, or as otherwise indicated by Amendment.
Contractors working in occupied buildings on any USNH campus will be required to observe
curtailed operations when declared. Projects which are separated from campus operations by fencing
and where the contractor’s, and sub-contractors’ work force are within the fencing (i.e., the
contractor “owns” the job site) will be exempt from this requirement. This policy will be in effect for
campus events and those scheduled to occur at the University System of New Hampshire (5 Chenell
Drive, Suite 301, Concord, NH 03301-8503).
Curtailed operations status information is available as follows:
GSC/USNH Local television and radio stations
Alert/Storm line (603)535-3535
Storm Hotline (603)862-0000
END OF DOCUMENT
Event Timeline (subject to change)
Deadline for Written Questions 02/05/2020 at 12:00 p.m.
Response to Questions by 02/07/2020
02/14/2020 at 12:00 p.m.
Award Decision by
No later than 02/212020
Contract Signed/Effective As soon as possible upon award
31 January 2020