UNH - Christensen Hall Roof Tower Roof Replacement

Agency: University of New Hampshire
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 238160 - Roofing Contractors
Posted Date: Feb 11, 2020
Due Date: Mar 5, 2020
Solicitation No: 202020212
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Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
The University of New Hampshire, is requesting bids for Christensen Hall Roof A Tower Roof Replacement.
Open
2/11/2020 12:00 PM EST
Close
3/5/2020 12:00 PM EST
Type
RFB
Number
202020212
Contact
Jacquelyn Bresnahan Jacquelyn.Bresnahan@usnh.edu

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UNH - Christensen Hall Roof Tower Roof Replacement
The University of New Hampshire, is requesting bids for Christensen Hall Roof A Tower Roof Replacement.
Open
Close
2/11/2020 12:00 PM EST
3/5/2020 12:00 PM EST
Type
Number
Currency
Request for Bid
202020212
US Dollar
Sealed Until 3/5/2020 12:00 PM EST
Contacts
Jacquelyn Bresnahan
Jacquelyn.Bresnahan@usnh.edu
Commodity Codes
None Added
11 February 2020
Description
Request for Solicitation. This is not an order.
This is a Request for Solicitation. Attachments and addenda are posted separately in Buyer Attachments as issued. Questions and
answers will be submitted on the Q&A Board under Tools. It is the firm’s responsibility to ensure that the entire solicitation package
and links are reviewed prior to submittal of a response. Firms are encouraged to check UShopNH frequently for any changes prior to
the due date and time.
The University of New Hampshire (USNH or Owner) reserves the right to reject any or all proposals and to waive any formalities in
the solicitation process.
Campus Information
USNH is comprised of four distinct institutions, the Granite State College, Keene State College, Plymouth State University and the
University of New Hampshire. It is the expectation of USNH, that the pricing provided in any proposal and the resulting agreement is
applicable to all institutions of the University System of New Hampshire.
Please visit the following links for detailed information relative to all University System of New Hampshire institutions:
University System of New Hampshire
Granite State College
Keene State College
Plymouth State University
University of New Hampshire
New Hampshire College and University Council
USNH is a member of the New Hampshire College and University Council (NHCUC) http://www.nhcuc.org As part of the NHCUC
strategic mission to advance public and private higher education in the state through collaborative efforts between member colleges
and universities, USNH desires that the pricing of any agreement resulting from this solicitation be accessible to all member
institutions of the NHCUC.
Public Records: Applicability of the New Hampshire Right to Know Law, RSA 91-A
Subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, prior to the issuance of an award the
evaluation committee shall treat all proposals received as confidential. After the issuance of an award all proposals shall be
public records. If no award is issued and the solicitation is cancelled without intention of reissuance, all proposals shall be
public at the time of cancellation. If no award is issued and USNH intends to reissue the solicitation, all proposals shall be
confidential until the award is issued, or the subsequent solicitation is cancelled without intention of reissuance.
Also subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, the working papers and any other
records of the discussions or deliberations of the evaluation committee or any of its members shall be treated as confidential
and entitled to either or both of the specific exemptions from public access provided for in RSA 91-A:5, VIII and IX.
Applying labels to documents such as “confidential” will not keep them from becoming public records as described in the
preceding paragraphs or otherwise affect the application and operation of the New Hampshire Right to Know Law, RSA 91-
A.
Confidentiality
The content of the evaluation committee’s working papers and discussions relating to proposals will be considered confidential.
Sustainability Statement
USNH strives to conduct business in a sustainable manner that balances economic priorities with environmental health and social
impact and prefers do business with companies that share our commitment to sustainability and will partner with us to further
sustainability objectives. USNH endeavors to minimize the adverse life cycle effects of the products and services it utilizes, preferring
to purchase items with recognized certifications and/or attributes, e.g. Energy Star™, FSC, Safer Choice and Fair Trade. Please include
as part of your proposal, pertinent information in reference to any sustainable practices and products. These programs or policies can
be, but are not limited to, reducing, reusing and recycling resources, disposal of organic and other solid waste, conservation efforts in
regard to transportation, energy and water, disposal of hazardous waste, and/or giving back to the community.
General Instructions
In order to participate in the Sourcing Event, suppliers must create an account and login credentials. Successful bidders will
be invited to provide full company and tax profile information in order to complete the registration process, using the login
credentials previously established.
Communication regarding this solicitation between firms and USNH personnel and/or evaluation committee members
is prohibited, unless previously authorized by the Owner’s Agent or designee. Failure to comply may result in
disqualification.
Oral information provided by the evaluation committee or any other USNH personnel will not alter or change this solicitation.
Changes to the solicitation will be documented by addendum.
o Revisions, Amendments, and Cancellation: The university/college may extend the deadline date for submissions if,
in the university’s/college’s opinion, any revisions or amendments to this solicitation make this necessary. The
university/college may also cancel this solicitation, in whole or in part, or reject all submissions when this action is
deemed to be in the best interest of the university/college.
Submission packages should be prepared simply and economically, providing a straightforward, concise
description of the respondent’s ability to fulfill the requirements of this solicitation.
Responses shall be transmitted electronically through UShopNH. The Event will close automatically at the
due date and time. Each respondent is solely responsible for the timely submission of its response. Late
submittals will not be accepted.
o The university/college reserves the right to accept or reject any or all submissions received as a result of this
solicitation, to waive minor irregularities, or to negotiate with any respondent, in any manner necessary, to serve the
best interests of the university/college.
USNH reserves the right to request clarification of any aspect of materials received or to request further
information as might be required to adequately evaluate credentials and qualifications.
Any costs incurred by the respondent in preparing and submitting a response to this solicitation will be the
sole responsibility of the respondent and will not be reimbursed by the university/college.
USNH considers all terms and conditions, and insurance requirements, to be accepted unconditionally by a
Firm unless written exceptions are made to specific clauses of this solicitation when submitting a response.
Such exceptions may, however, be used as a basis for rejection of a response.
Each submission will be reviewed to determine its completeness prior to actual evaluation. Failure to
provide or adequately address all categories of information requested, may result in rejection of the Firm’s
response.
Informational Meetings
The solicitation process may include informational meetings (see Event Timeline in the Description section for requirement).
If a mandatory site inspection or meeting is required, proposals from Firms that did not attend will not be considered.
Respondent’s Inquiries
Questions and inquiries concerning this solicitation shall be submitted through the UShopNH Event Q&A Board. Oral questions or
responses will not be recognized as confirmed information.
Addenda
All addenda will be posted in UShopNH under Buyer Attachments. It is the responsibility of the firm to check UShopNH prior to the
due date to verify receipt of all information and required documentation.
Bid Opening
Bid responses will be opened by USNH Procurement Services at the time and date indicated. Preliminary results will be posted to the
USNH Procurement Services web site, generally within three (3) days following the bid opening.
Any bid may be withdrawn prior to the time established for the opening of bids by withdrawing through UShopNH. The Owner will
not accept any written requests to withdraw.
All bids shall remain in full force and effect for a bid acceptance period of not less than thirty (30) calendar days following the date for
opening of bids. Any bid withdrawn during the bid acceptance period shall result in forfeiture of the respective Bidder’s bid security.
Respondents List or Summary of Solicitation Results
Respondents list or bid summary are available on the USNH Procurement Services web page: Bid Results. Results are generally made
available within three (3) business days after the due date. Time frame may vary depending on the complexity and number of
responses. Participants in the solicitation will also be able to track the status of the solicitation in UShopNH.
USNH Terms and Conditions
Terms and conditions are available on the USNH Procurement Services web page: USNH Terms and Conditions. Supplier understands
that payments under any resulting Agreement may be subject to the withholding requirements of Section 3402(t) of the Internal
Revenue Code.
Insurance Requirements
USNH insurance requirements are available on the USNH Procurement Services web page under Other Forms: USNH Insurance
Requirements Within ten (10) business days after the Owner delivers a Notice of Acceptance, Agreement or Purchase Order, or prior
to beginning work on campus, whichever is sooner, the successful Firm shall deliver to the Owner the Certificate of Insurance as
specified in the USNH Insurance Requirements. Insurance requirements for construction related events can be found under
Construction Forms in the USNH InsuranceRequirements for Construction (Rev 01/13/2020).
Inclement Weather Policy:
It is at individual campus discretion to declare curtailed operations when the most severe weather conditions are expected or
experienced. Any events, including site walks and bid openings, scheduled for a day and time when curtailed operations are declared
will be postponed until the next business day, at the same time as originally scheduled, or as otherwise indicated by Amendment.
Contractors working in occupied buildings on any USNH campus will be required to observe curtailed operations when declared.
Projects which are separated from campus operations by fencing and where the contractor’s, and sub-contractors’ work force are
within the fencing (i.e., the contractor “owns” the job site) will be exempt from this requirement. This policy will be in effect for
campus events and those scheduled to occur at the University System of New Hampshire (5 Chenell Drive, Suite 301, Concord, NH
03301-8503).
Curtailed operations status information is available as follows:
GSC/USNH
Local television and radio stations
KSC
www.keene.edu
PSU
Alert/Storm line (603)535-3535
UNH
Storm Hotline (603)862-0000
END OF DOCUMENT
Event Timeline (subject to change)
Solicitation Release
(Mandatory) Informational meeting
Deadline for written questions
Response to questions by
Formal proposals due
Award announcement
Informational Meeting Location:
Christensen Hall - Front Doors
14 Evergreen Drive
Durham NH 03824
02/11/2020
02/19/2020 at 9:00 a.m.
02/25/2020 at 12:00 p.m.
02/27/2020
03/05/2020 at 12:00 p.m.
03/13/2020
Required to View Event
Prerequisites
Required to Enter Bid
1. Contractors must review USNH Insurance Requirements for Construction Contract
2. Firms must respond to the vendor debarment status to participate in the solicitation.
3.
Firms must acknowledge review of USNH terms & conditions to be accepted unconditionally unless written
exception are made when submitting a response. Exceptions are subject to acceptance by USNH.
4. Firm must confirm she/he has reviewed and will comply with the USNH insurance requirements.
5. Firms must acknowledge willingness to comply with requests for financial statements if requested.
6. Firms must respond to this declaration prior to submitting a bid/proposal.
11 February 2020

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