UNH- Campus Dual-Temperature Interconnection

Agency: University of New Hampshire
State: New Hampshire
Type of Government: State & Local
Posted Date: Jan 29, 2020
Due Date: Feb 11, 2020
Solicitation No: 202019184
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UNH- is requesting bids for Campus Dual-Temperature Interconnection
Open
1/14/2020 8:45 AM EST
Close
2/11/2020 12:00 PM EST
Type
RFB
Number
202019184
Contact
Jacquelyn Bresnahan Jacquelyn.Bresnahan@usnh.edu

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UNH- Campus Dual-Temperature Interconnection
UNH- is requesting bids for Campus Dual-Temperature Interconnection
Open
Close
1/14/2020 8:45 AM EST
2/11/2020 12:00 PM EST
Type
Number
Currency
Request for Bid
202019184
US Dollar
Sealed Until 2/11/2020 12:00 PM EST
Contacts
Jacquelyn Bresnahan
Jacquelyn.Bresnahan@usnh.edu
Commodity Codes
None Added
29 January 2020
Description
Request for Solicitation. This is not an order.
This is a Request for Solicitation. Attachments and addenda are posted separately in Buyer Attachments as
issued. Questions and answers will be submitted on the Q&A Board under Tools. It is the firm’s
responsibility to ensure that the entire solicitation package and links are reviewed prior to submittal of a
response. Firms are encouraged to check UShopNH frequently for any changes prior to the due date and
time.
The University of New Hampshire (USNH or Owner) reserves the right to reject any or all proposals and
to waive any formalities in the solicitation process.
Campus Information
USNH is comprised of four distinct institutions, the Granite State College, Keene State College, Plymouth
State University and the University of New Hampshire. It is the expectation of USNH, that the pricing
provided in any proposal and the resulting agreement is applicable to all institutions of the University
System of New Hampshire.
Please visit the following links for detailed information relative to all University System of New
Hampshire institutions:
University System of New Hampshire
Granite State College
Keene State College
Plymouth State University
University of New Hampshire
New Hampshire College and University Council
USNH is a member of the New Hampshire College and University Council (NHCUC)
http://www.nhcuc.org As part of the NHCUC strategic mission to advance public and private higher
education in the state through collaborative efforts between member colleges and universities, USNH
desires that the pricing of any agreement resulting from this solicitation be accessible to all member
institutions of the NHCUC.
Public Records: Applicability of the New Hampshire Right to Know Law, RSA 91-A
• Subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, prior to the
issuance of an award the evaluation committee shall treat all proposals received as confidential.
After the issuance of an award all proposals shall be public records. If no award is issued and the
solicitation is cancelled without intention of reissuance, all proposals shall be public at the time of
cancellation. If no award is issued and USNH intends to reissue the solicitation, all proposals shall
be confidential until the award is issued, or the subsequent solicitation is cancelled without intention
of reissuance.
• Also subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, the working
papers and any other records of the discussions or deliberations of the evaluation committee or any
29 January 2020
of its members shall be treated as confidential and entitled to either or both of the specific
exemptions from public access provided for in RSA 91-A:5, VIII and IX.
• Applying labels to documents such as “confidential” will not keep them from becoming public
records as described in the preceding paragraphs or otherwise affect the application and operation of
the New Hampshire Right to Know Law, RSA 91-A.
Confidentiality
The content of the evaluation committee’s working papers and discussions relating to proposals will be
considered confidential.
Sustainability Statement
USNH strives to conduct business in a sustainable manner that balances economic priorities with
environmental health and social impact and prefers do business with companies that share our commitment
to sustainability and will partner with us to further sustainability objectives. USNH endeavors to minimize
the adverse life cycle effects of the products and services it utilizes, preferring to purchase items with
recognized certifications and/or attributes, e.g. Energy Star™, FSC, Safer Choice and Fair Trade. Please
include as part of your proposal, pertinent information in reference to any sustainable practices and
products. These programs or policies can be, but are not limited to, reducing, reusing and recycling
resources, disposal of organic and other solid waste, conservation efforts in regard to transportation,
energy and water, disposal of hazardous waste, and/or giving back to the community.
General Instructions
• In order to participate in the Sourcing Event, suppliers must create an account and login credentials.
Successful bidders will be invited to provide full company and tax profile information in order to
complete the registration process, using the login credentials previously established.
Communication regarding this solicitation between firms and USNH personnel and/or
evaluation committee members is prohibited, unless previously authorized by the Owner’s
Agent or designee. Failure to comply may result in disqualification.
• Oral information provided by the evaluation committee or any other USNH personnel will not alter
or change this solicitation. Changes to the solicitation will be documented by addendum.
◦ Revisions, Amendments, and Cancellation: The university/college may extend the deadline
date for submissions if, in the university’s/college’s opinion, any revisions or amendments to
this solicitation make this necessary. The university/college may also cancel this solicitation,
in whole or in part, or reject all submissions when this action is deemed to be in the best
interest of the university/college.
Submission packages should be prepared simply and economically, providing a
straightforward, concise description of the respondent’s ability to fulfill the
requirements of this solicitation.
Responses shall be transmitted electronically through UShopNH. The Event will close
automatically at the due date and time. Each respondent is solely responsible for the
timely submission of its response. Late submittals will not be accepted.
◦ The university/college reserves the right to accept or reject any or all submissions received as
a result of this solicitation, to waive minor irregularities, or to negotiate with any respondent,
in any manner necessary, to serve the best interests of the university/college.
USNH reserves the right to request clarification of any aspect of materials received or to
request further information as might be required to adequately evaluate credentials and
qualifications.
Any costs incurred by the respondent in preparing and submitting a response to this
solicitation will be the sole responsibility of the respondent and will not be reimbursed
by the university/college.
29 January 2020
USNH considers all terms and conditions, and insurance requirements, to be accepted
unconditionally by a Firm unless written exceptions are made to specific clauses of this
solicitation when submitting a response. Such exceptions may, however, be used as a
basis for rejection of a response.
Each submission will be reviewed to determine its completeness prior to actual
evaluation. Failure to provide or adequately address all categories of information
requested, may result in rejection of the Firm’s response.
Informational Meetings
The solicitation process may include informational meetings (see Event Timeline in the Description
section for requirement).
If a mandatory site inspection or meeting is required, proposals from Firms that did not attend will not be
considered.
Respondent’s Inquiries
Questions and inquiries concerning this solicitation shall be submitted through the UShopNH Event Q&A
Board. Oral questions or responses will not be recognized as confirmed information.
Addenda
All addenda will be posted in UShopNH under Buyer Attachments. It is the responsibility of the firm to
check UShopNH prior to the due date to verify receipt of all information and required documentation.
Bid Opening
Bid responses will be opened by USNH Procurement Services at the time and date indicated. Preliminary
results will be posted to the USNH Procurement Services web site, generally within three (3) days
following the bid opening.
Any bid may be withdrawn prior to the time established for the opening of bids by withdrawing through
UShopNH. The Owner will not accept any written requests to withdraw.
All bids shall remain in full force and effect for a bid acceptance period of not less than thirty (30)
calendar days following the date for opening of bids. Any bid withdrawn during the bid acceptance period
shall result in forfeiture of the respective Bidder’s bid security.
Respondents List or Summary of Solicitation Results
Respondents list or bid summary are available on the USNH Procurement Services web page: Bid Results.
Results are generally made available within three (3) business days after the due date. Time frame may
vary depending on the complexity and number of responses. Participants in the solicitation will also be
able to track the status of the solicitation in UShopNH.
USNH Terms and Conditions
Terms and conditions are available on the USNH Procurement Services web page: USNH Terms and
Conditions. Supplier understands that payments under any resulting Agreement may be subject to the
withholding requirements of Section 3402(t) of the Internal Revenue Code.
Insurance Requirements
USNH insurance requirements are available on the USNH Procurement Services web page under Other
Forms: USNH Insurance Requirements Within ten (10) business days after the Owner2d9 eJalnivuaeryrs20a20Notice of
Acceptance, Agreement or Purchase Order, or prior to beginning work on campus, whichever is sooner,
the successful Firm shall deliver to the Owner the Certificate of Insurance as specified in the USNH
Insurance Requirements. Insurance requirements for construction related events can be found under
Construction Forms in the USNH General Conditions of the Contract for Construction, Section 00700
(Rev 10/21/2019).
Inclement Weather Policy:
It is at individual campus discretion to declare curtailed operations when the most severe weather
conditions are expected or experienced. Any events, including site walks and bid openings, scheduled for
a day and time when curtailed operations are declared will be postponed until the next business day, at the
same time as originally scheduled, or as otherwise indicated by Amendment. Contractors working in
occupied buildings on any USNH campus will be required to observe curtailed operations when declared.
Projects which are separated from campus operations by fencing and where the contractor’s, and sub-
contractors’ work force are within the fencing (i.e., the contractor “owns” the job site) will be exempt from
this requirement. This policy will be in effect for campus events and those scheduled to occur at the
University System of New Hampshire (5 Chenell Drive, Suite 301, Concord, NH 03301-8503).
Curtailed operations status information is available as follows:
GSC/USNH Local television and radio stations
KSC
www.keene.edu
PSU
Alert/Storm line (603)535-3535
UNH
Storm Hotline (603)862-0000
END OF DOCUMENT
Event Timeline (subject to change)
Solicitation Release
01/14/2020
(Mandatory) Informational meeting 01/17/2020 at 9:00 a.m.
Deadline for written questions 02/04/2020 at 12:00 p.m.
Response to questions by
02/05/2020
Formal proposals due
02/11/2020 at 12:00 p.m.
Award announcement
02/14/2020
Holiday Closing
01/20/2020 – MLK Jr. Day
Informational Meeting Location:
Building & Room # College Road Visitors LOT
Street Address South Dr. and College Rd.
City, NH Zip
Durham NH 03824
29 January 2020

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