25-09 Under the Oaks Parking Improvements

The Bay County Board of County Commissioners (County) seeks bids from qualified vendors to provide labor and material to improve the driveway and two back parking lots at Under the Oaks Park in accordance with attached scope of work and specifications as shown in Exhibit 1.

Funding for the project may be made possible through American Rescue Plan Act (ARPA) and is contingent on strict conformance to the guidelines set forth by Federal Procurement and Contract Standards. Respondents will comply with the Federal Regulations Contract Requirements shown at Exhibit 3.

A MANDATORY Pre-Bid Meeting will be held at 11:00 am (CDT), Tuesday, October 15, 2024, in the Board of County Commissioners Purchasing Department, at 840 W. 11 ^th Street, Suite 2500, Panama City, Florida 32401.

Note: Respondents shall attend the pre-bid meeting. Any respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All respondents must be present and signed in prior to the start of the Mandatory Pre-Bid Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting.

In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid.

ELECTRONIC OR SEALED PAPER BIDS for ITB NO: 25-09 Under the Oaks Parking Improvements will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CST) Thursday, November 7, 2024. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.

Bids for this solicitation may be submitted either electronically via OpenGov or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11 ^th Street, Suite 2500, Panama City, Florida 32401.

Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time.

Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity.

Special Accommodation:  Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department   at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening.   For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).

Electronic versions of the solicitation documents are available via Purchasing Department's website https://www.baycountyfl.gov/Bids.aspx or OpenGov Procurement https://procurement.opengov.com/signup

Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, For security reasons, you must enable JavaScript to view this E-mail address. , 840 West 11 ^th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.

For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents.

If any addenda are issued after the initial specifications are released, the County will post the addenda on the County website or OpenGov. It is the responsibility of the bidder prior to submission of any bid to check the above website or contact the Purchasing Department to verify any addenda issued.  The receipt of all addenda must be acknowledged on the addenda response sheet.

QUESTIONS
Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov. All questions shall be submitted no later than 5:00 pm (CDT) on Friday, October 25, 2024.

Bids may be deemed nonresponsive if not accompanied by proof of State of Florida Contractor’s License.