UNC-CH_LEGEND_RFP_2026

STATE OF NORTH CAROLINA
The University of North Carolina at Chapel Hill for its
Department of Physics & Astronomy
Request for Proposal #: UNC-CH_LEGEND_RFP_2026
NRE (non-recurring engineering) Design &
Estimated Cost for Glovebox Fabrication
Date of Issue: 7/17/2026
Proposal Opening Date: 8/4/2026
At 3:00PM EST
Direct all inquiries concerning this RFP to:
Lynn Barello
Commodity Manager
Email: lynnbare@email.unc.com

STATE OF NORTH CAROLINA
Request for Proposal #
UNC-CH_LEGEND_RFP_2026
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company's eVP (Electronic
Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.
This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made
available for public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login
Electronic responses ONLY will be accepted for this solicitation.
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Proposal Number: UNC-CH_LEGEND_RFP_2026 Vendor: __________________________________________
STATE OF NORTH CAROLINA
The University of North Carolina at Chapel Hill
Refer ALL Inquiries regarding this RFP to: Request for Proposal #: UNC-CH_LEGEND_RFP_2026
Lynn Barello Proposals will be publicly opened: 8/4/2026 at 03:00PM (EST)
Using Agency: UNC at Chapel Hill Commodity No. and Description: NRE Design & Estimated Pricing on Five
(5) Gloveboxes
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any University Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the University, or from any person seeking to do business with the University. By execution
of this response to the RFP, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware that
any such gift has been offered, accepted, or promised by any employees of your organization.
By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the UNIVERSITY NORTH CAROLINA
OF NORTH CAROLINA AT CHAPEL HILL GENERAL TERMS AND CONDITIONS FOR SERVICES incorporated herein. These documents can be
accessed from the ATTACHMENTS page within this document.
Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals shall
not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
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Proposal Number: UNC-CH_LEGEND_RFP_2026 Vendor: __________________________________________
VALIDITY PERIOD
Offer shall be valid for at least sixty 60 days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual
agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending
upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of The University of North Carolina at Chapel Hill)
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Proposal Number: UNC-CH_LEGEND_RFP_2026 Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................. 5
1.1 CONTRACT TERM ....................................................................................................................... 5
2.0 GENERAL INFORMATION ....................................................................................................... 5
2.1 REQUEST FOR PROPOSAL DOCUMENT ............................................................................. 5
2.2 E-PROCUREMENT FEE .............................................................. Error! Bookmark not defined.
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ............................... 5
2.4 RFP SCHEDULE ..................................................................................................................... 6
2.5 SITE VISIT or PRE-PROPOSAL CONFERENCE ................................................................... 6
2.6 PROPOSAL QUESTIONS ....................................................................................................... 6
2.7 PROPOSAL SUBMITTAL ....................................................................................................... 7
2.8 PROPOSAL CONTENTS ........................................................................................................ 7
2.9 ALTERNATE PROPOSALS ......................................................... ............................................ 7
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ..................... ........................................... 7
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ....................................... 8
3.1 METHOD OF AWARD ............................................................................................................. 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 8
3.3 PROPOSAL EVALUATION PROCESS ................................................................................... 9
3.4 EVALUATION CRITERIA ........................................................................................................ 9
3.5 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................. 10
3.6 INTERPRETATION OF TERMS AND PHRASES .................................................................. 10
4.0 REQUIREMENTS ................................................................................................................... 10
4.1 PRICING ................................................................................................................................ 11
4.2 INVOICES .............................................................................................................................. 11
4.3 FINANCIAL STABILITY ........................................................................................................ 11
4.4 HUB PARTICIPATION .......................................................................................................... 11
4.5 VENDOR EXPERIENCE ........................................................................................................ 12
4.6 REFERENCES ...................................................................................................................... 12
4.7 BACKGROUND CHECKS ............................................................ ......................................... 12
4.8 PERSONNEL ................................................................................ ......................................... 12
4.9 VENDOR'S REPRESENTATIONS ........................................................................................ 12
4.10 QUESTIONS TO VENDORS ........................................................ ......................................... 12
4.11 AGENCY INSURANCE REQUIREMENTS MODIFICATION ........ ......................................... 12
4.12 NC COVID-19 VACCINATION AND TESTING REQUIREMENT .. ......................................... 12
4.13 FEDERAL COVID-19 VACCINATION REQUIREMENT ............... ......................................... 12
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Proposal Number: UNC-CH_LEGEND_RFP_2026 Vendor: __________________________________________
4.14 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTSError! Bookmark not defined.
5.0 SPECIFICATIONS AND SCOPE OF WORK .......................................................................... 12
5.1 GENERAL .................................................................................... ......................................... 12
5.2 SPECIFICATIONS [if applicable] ......................................................................................... 12
5.3 TASKS/DELIVERABLES ............................................................. ......................................... 12
5.4 PROJECT ORGANIZATION ......................................................... ......................................... 12
5.5 TECHNICAL APPROACH ............................................................ ......................................... 12
5.6 CERTIFICATION AND SAFETY LABELS ............................................................................. 12
6.0 CONTRACT ADMINISTRATION............................................................................................. 13
6.1 13
CONTRACT MANAGER AND CUSTOMER SERVICE ..................................................................... 13
6.2 POST AWARD PROJECT REVIEW MEETINGS ........................................................................ 13
6.3 CONTINUOUS IMPROVEMENT ................................................................................................. 14
6.4 PERIODIC [WEEKLY, MONTHLY] STATUS REPORTS ................... ......................................... 14.
6.5 ACCEPTANCE OF WORK .......................................................................................................... 14
6.6 FAITHFUL PERFORMANCE ...................................................................................................... 14
6.7 TRANSITION ASSISTANCE .............................................................. ......................................... 14
6.8 DISPUTE RESOLUTION ............................................................................................................. 14
6.9 CONTRACT CHANGES ..................................................................... ......................................... 14
7.0 ATTACHMENTS ..................................................................................................................... 15
ATTACHMENT A: PRICING (OR COST PROPOSAL) ...................................................................... 15
ATTACHMENT B: INSTRUCTIONS TO VENDORS .......................................................................... 15
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ................................... 15
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION .............................................. 15
ATTACHMENT E: CUSTOMER REFERENCE FORM ....................................................................... 15
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ........................................... 15
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION ................................................... 15
ATTACHMENT H: ACKNOWLEDGMENT OF COVID-19 VACCINATION AND TESTING POLICY
LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS .................................................. 15
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Proposal Number: UNC-CH_LEGEND_RFP_2026 Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The Department of Physics and Astronomy at UNC-Chapel Hill is requesting a quotation for final design of, as well as budgetary
/proof of concept for the eventual fabrication of five custom nitrogen-purged gloveboxes to support the LEGEND (Large Enriched
Germanium Experiment for Neutrinoless Decay) project.
The Gloveboxes are nitrogen purged with no gas-recirculation, equipped with custom large antechambers, and stainless steel
construction. They are intended for ultra-clean operations and are based on existing preliminary designs and project
specifications.
This request is intended to establish a proof-of-concept budget for project planning and grant funding purposes. The project is
contingent upon the award of grant funding. Existing designs, drawings, and technical specifications will be provided to the
selected supplier as the basis for completion of the final engineering design and subsequent fabrication. The requested
quotation will be used to support project budgeting and funding applications and does not constitute a commitment to
purchase.
1.1 CONTRACT TERM
The Contract Term shall be deemed complete upon the successful completion and acceptance of all requirements set forth in the
project scope of work. The Vendor shall begin work under the Contract within one business days of the NC eVP (electronic Vendor
Portal) Award Date
Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 This Request for Proposal (RFP) has been posted on the State of North Carolina electronic Vendor Portal (NC eVP) web
site. Addenda and attachments are posted to the NC eVP web site if issued. The RFP can be downloaded at this web site
https://evp.nc.gov. It is the Supplier's responsibility to ensure that the latest version of the entire RFP and related links
are reviewed prior to submission of a proposal. We encourage you to check the web site frequently for any changes prior
to the due date. For questions about the content of the RFP, contact the buyer listed herein via email.
By entering into an agreement with The University of North Carolina at Chapel Hill as a result of this Request-For-
Proposal (RFP), Supplier agrees to honor the prices, terms, and conditions of this agreement with any other University of
North Carolina institution, including any of the 17 University of North Carolina constituent institutions and University of
North Carolina System Office, at that University of North Carolina institution's option, in a separate, written agreement
between Supplier and the other University of North Carolina institution. Should another University of North Carolina
institution choose to enter into a separate agreement with Supplier with terms similar or identical to an agreement
resulting from this RFP, The University of North Carolina at Chapel Hill shall not be responsible for payments or other
obligations contained in that separate agreement. If Supplier will charge different rates to different institutions for goods
and services provided pursuant to this agreement, Supplier shall list the prices Supplier will charge to each respective
University of North Carolina institution here.
2.2 REQUEST FOR PROPOSAL DOCUMENT
This RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the University of North Carolina at Chapel Hill General
Terms and Conditions, all relevant exhibits and attachments, and any other components made a part of this RFP and comply with
all requirements and specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other
changes that may be issued in connection with this RFP.
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Proposal Number: UNC-CH_LEGEND_RFP_2026 Vendor: __________________________________________
If Vendors have questions or issues regarding any component of this RFP, those must be submitted as questions in accordance
with the instructions in the PROPOSAL QUESTIONS Section. If the University determines that any changes will be made as a result
of the questions asked, then such decisions will be communicated in the form of an RFP addendum. The University may also elect
to leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the
question-and-answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the University rejects and will not be required to evaluate
or consider any additional or modified terms and conditions submitted with Vendor's proposal or otherwise. This applies to any
language appearing in or attached to the document as part of the Vendor's proposal that purports to vary any terms and conditions
or Vendors' instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor's proposal shall
constitute a firm offer that shall be held open for the period required herein ("Validity Period" above).
The University may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this RFP
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently,
shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiation and incorporated by way
of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient
grounds to reject Vendor's proposal as nonresponsive.
2.4 RFP SCHEDULE
The table below shows the intended schedule for this RFP. The University will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP University 7/17/2026
Hold Pre-Proposal Meeting/Site Visit University NA
Submit Written Questions Vendor 7/23/2026 by 03:00PM (EST)
Provide Response to Questions University 7/29/2026
Submit Proposals Vendor 8/4/2026 by 03:00PM (EST)
Public Bid Opening (attendance is optional) University 8/4/2026 at 03:15PM (EST)
Contract Award University TBD
PUBLIC OPENING
The name of each Vendor will be announced at a public, virtual Zoom meeting to be held at 3:15 PM EST on August 4, 2026.
Attendance is optional - please use the following information to join the meeting:
Meeting Zoom Link: https://unc.zoom.us/j/91921256072?pwd=DmJT3KQr18ni2D2Pe9IbQCHjSd6R9Y.1
Meeting ID: 919 2125 6072
2.5 SITE VISIT or PRE-PROPOSAL CONFERENCE
N/A to this RFP.
2.6 PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best proposal
possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the RFP SCHEDULE Section above, unless modified by Addendum.
Written questions shall be emailed to lynnbare@email.unc.edu by the date and time specified above. Vendors should enter "RFP
# UNC-CH_LEGEND_RFP_2026: Questions" as the subject for the email. Question submittals should include a reference to the
applicable RFP section and be submitted in the format shown below:
Reference Vendor Question
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Proposal Number: UNC-CH_LEGEND_RFP_2026 Vendor: __________________________________________
RFP Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, the University's response, and any additional terms deemed necessary
by the University will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov, and shall
become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any University personnel,
whether made in response to a question or otherwise in connection with this RFP, shall be considered authoritative or binding.
Vendors shall rely only on written material contained in the RFP and an addendum to this RFP.
2.7 PROPOSAL SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be
automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its proposal has been received as described in this RFP by the
specified time and date of opening. The time and date of receipt will be marked on each proposal when received. Any proposal or
portion thereof received after the proposal deadline will be rejected.
[eVP]
All proposal responses shall be submitted electronically via the electronic Vendor Portal (eVP). Additional information can be found
at the eVP updates for Vendors link: https://eprocurement.nc.gov/news-events/evp-updates-vendors.
If confidential and proprietary information is included in the proposal, also submit one (1) signed, REDACTED copy of the proposal.
Such information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted from the Public
Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services or appropriate portions
of its response as confidential, consistent with and to the extent permitted under the statutes and rules set forth above. By so
redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having received such
necessary or proper review by counsel and other knowledgeable advisors, that the portions determined to be confidential and
proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above. However, under no
circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the proposal with its proposal submission, the Department may release an
unredacted version if a record request is received.
Failure to submit a proposal in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's
proposal(s). Vendors are strongly encouraged to allow sufficient time to upload proposals.
Critical updated information may be included in Addenda to this RFP. It is important that all Vendors responding to this RFP
periodically check the State's eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall be
deemed to have read and understood all information in this RFP and all Addenda thereto.
2.8 PROPOSAL CONTENTS
Vendors shall populate all attachments of this RFP that require the Vendor to provide information and include an authorized
signature where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may result in the
University rejecting Vendor's proposal, in the University's sole discretion.
Vendor RFP responses shall include the following items and attachments, which shall be arranged in the following order:
a) Cover Letter, which must contain the following: (i) a statement that confirms that the proposer has read the RFP in its entirety,
including all links, and all Addenda released in conjunction with the RFP, (ii) a statement that the Vendor agrees to perform in
accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor's agreement to comply
with all instructions, terms and conditions, and attachments.
b) Title Page: Include the company name, address, phone number and authorized representative along with the Proposal
Number.
c) Completed and signed version of all EXECUTION PAGES, along with the body of the RFP.
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Proposal Number: UNC-CH_LEGEND_RFP_2026 Vendor: __________________________________________
d) Signed receipt pages of any addenda released in conjunction with this RFP, if required to be returned.
e) Vendor's Proposal addressing all Specifications of this RFP. [Indicate relative section references as a guide to responding to
sections requiring additional responses outside of the solicitation document. If not required, delete.]
f) Completed version of ATTACHMENT A: PRICING
g) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
h) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
i) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
k) Completed and signed version of CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS and
OMB STANDARD FORM LLL
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the University shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all
award decisions shall be in the University's best interest. All qualified proposals will be evaluated, and awards will be made to the
Vendor(s) meeting the specific RFP Specifications and achieving the highest and best final evaluation, based on the criteria
described below.
While the intent of this RFP is to award a Contract to a single Vendor, the University reserves the right to make separate awards
to different Vendors for one or more line items, to not award one or more line items or to cancel this RFP in its entirety without
awarding a Contract, if it is considered to be most advantageous to the University to do so.
The University reserves the right to waive any minor informality or technicality in proposals received.
Phase I: Developed and completed the final proof-of-concept design in accordance with professionally prepared in-house
CAD drawings and engineering design specifications.
Phase II: Estimated Cost to procure and fabricate five specialized gloveboxes in support of the LEGEND experiment. Phase
II is contingent upon the availability of funding and receipt of all required congressional approvals.
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
While this RFP is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging
in conversations intended to influence the outcome of the evaluation. See the Paragraph 29 of the Instructions to Vendors entitled
COMMUNICTIONS BY VENDORS.
Each Vendor submitting a proposal to this RFP, including its employees, agents, subcontractors, suppliers, subsidiaries and
affiliates, is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other
government agency office or body (including the purchaser named above, any department secretary, agency head, members of
the General Assembly and Governor's office); or private entity, if the communication refers to the content of Vendor's proposal or
qualifications, the content of another Vendor's proposal, another Vendor's qualifications or ability to perform a resulting contract,
and/or the transmittal of any other communication of information that could be reasonably considered to have the effect of
directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.
Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor's proposal may be
disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the
procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency
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