Unarmed Security Guards Services for Various BRCC Locations

INVITATION TO BID
Bid Number: 252604 Bid Title: Unarmed Security Guard Services at Various BRCC Locations
Bids will be accepted until April 17, 2026, at 10:00 A.M. CST
Bids Will Be Publicly Opened: April 17, 2026, at 11:00 A.M. CST
Bid Release Date: March 18, 2026
INSTRUCTION TO BIDDERS
It is the bidder's responsibility to read entire bid including contractor's license requirements.
INSTRUCTION TO BIDDERS
1. Bids will be accepted until April 17, 2026, at 10:00 a.m. Bid must be submitted to: Baton
Rouge Community College, 7515 Jefferson Highway #326, Baton Rouge, LA 70806.
Baton Rouge Community College (BRCC) will open and publicly read aloud all timely
submitted sealed bids at its office located at Magnolia Library Building, Dumas Room, 201
Community College Drive, Baton Rouge, LA 70806, on April 17, 2026, at 11:00 a.m., in
response to this Invitation to Bid.
2. To ensure consideration of your Bid, all Bid Packages and addenda shall be returned in an
envelope or package clearly marked with the Bid title, Bid opening date and the Bid number.
All bids to be dropped off at 7515 Jefferson Highway #326, Baton Rouge, LA 70806 on or
before April 17, 2026, at 10:00 a.m. CST. Drop off location opens at 9:00am CST. DO NOT
FAX OR EMAIL YOUR BID.
3. All bid prices and information shall be typed or written in ink. Any corrections, erasures, or
other forms of alteration to prices should be initialed by the Bidder.
4. Payment will be made within thirty (30) days after receipt of invoice, delivery, and authorized
inspection and acceptance, whichever occurs last. Delinquent payment penalties are
mandated and governed by Louisiana R.S. 39:1695.
5. Bids submitted are subject to provisions of the laws of the State of Louisiana including, but
not limited to, La. Title 39: 1551-1736, Chapter 17; Purchasing Rules and Regulations (Title
34 of the Louisiana Administrative Code); Executive Orders; and the terms conditions, and
specifications listed in this solicitation.
6. Bids shall be signed by a person authorized to bind the vendor in accordance with L.R.S.
39:1594.
7. By signing this Invitation to Bid, the Bidder certifies compliance with all Instructions to
Bidders, terms, conditions, and specifications and further certifies that this Bid is made
without collusion or fraud.
8. By signing and submitting any bid for $25,000 or more, the bidder certifies that their
company, any subcontractors, or principals are not suspended or debarred by the General
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Services Administration (GSA) in accordance with the requirements in "Audit Requirements
in Subpart F of the Office of Management and Budget's Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards" (Formerly
OMB Circular A-133). A list of parties who have been suspended or debarred can be viewed
at www.sam.gov .
Signature of Authorized Bidder: Company:
(Shall be signed and dated) (Typed or printed)
Name Address:
(Typed Or Printed)
City, State, Zip
Payment Terms: Telephone No.
Email Address: Fax No.
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STANDARD TERMS AND CONDITIONS
1. Bid form.
All written Bids shall be submitted on the Bid Forms provided and in accordance with the Bid package
and properly signed. Bids submitted in the following manner will not be accepted:
A. Bid Instructions and Bid Forms contain no signature indicating intent to be bound;
B. Bid filled out in pencil;
C. Bid not submitted on BRCC's standard Bid Package and Bid Form.
D. Telegraphic or facsimile bids.
2. Receipt of Bids.
Bids shall be received at the address specified in this Invitation prior to Bid opening time in order to
be considered. Entire Bid Packages shall be returned. Bidder is solely responsible for ensuring that its
courier service provider makes inside deliveries to the physical location specified. BRCC is not
responsible for any delays caused by the bidder's chosen means of bid delivery. BRCC is not
responsible for late deliveries that make use of BRCC's interoffice mail service.
3. Bid Opening.
Bidders may attend the Bid opening, but no information or opinions concerning the ultimate contract
award will be given at the Bid opening or during the evaluation process. Bids may be examined within
72 hours after Bid opening. Information pertaining to completed files may be secured by visiting the
BRCC Purchasing Department during normal working hours. Unsuccessful bidders submitting a
response to the solicitation will be provided with a copy of the tabulated results by providing a self-
addressed stamped envelope with the original bid package.
4. Withdrawal of Bids.
A bidder may only withdraw a bid within forty-eight (48) hours after a bid opening, excluding
Saturdays, Sundays and legal holidays, for good cause as for patently obvious, unintentional, and
substantial mechanical, clerical, or mathematical errors, or errors of unintentional omission of a
substantial quantity of work, labor, material or services made directly in the compilation of the bide.
5. Standards of Quality.
Any product or services bid shall conform to all applicable federal and state laws and regulations and
the specifications contained in the solicitation. Objections to the specifications or bid conditions shall
be filed in writing and received by the BRCC Purchasing Department at least five (5) days prior to the
date of the bid opening.
6. Contract Period
This contract period is for twelve (12) months.
7. Prices & Delivery.
Unless otherwise specified by BRCC in the Invitation, bid prices shall be complete, including
transportation prepaid by Bidder to destination and firm for acceptance for a minimum of 45 days.
Prices are to be bid on unit of measure requested, per roll, per reel, per carton, per gallon, etc., as
specified in the Invitation. If accepted, prices shall be firm for the contractual period.
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Bids other than Platform Delivery F.O.B. destination may be rejected. Platform Delivery FOB
Destination means the successful bidder shall deliver and unload purchased items to the dock of the
designated point of receipt. All cartage, drayage, packaging, handling, palletizing, etc. shall be
included in the Bid price. Include a packaging list that includes the purchase order number with each
shipment.
Bids may be rejected if the delivery time indicated is longer than that specified in the Invitation.
8. Taxes.
Vendor is responsible for including all applicable taxes in the Bid Price. BRCC is exempt from all
state and local sales and use taxes.
9. Award.
A purchase order or contract will be awarded to the Bidder who has provided a responsive and
responsible Bid at the most favorable Bid Price as determined by the signed Bid Form.
BRCC reserves the right to award items separately, grouped or on an all-or-none basis and to reject any
or all Bids and waive any informalities. The purchase order or contract, faxed, mailed, or delivered to
the successful bidder is the official authorization to render services.
10. Bid Quantities.
For an open-ended requirements term contract, quantities shown are based on estimates. When usage
is not available, an estimated quantity is listed and may indicate a lack of history on the item. The
successful Bidder shall supply, at Bid Prices, actual requirements as ordered whether the total of such
requirements is more or less than the quantity shown.
11. Renewals.
At the option of BRCC and acceptance by the Contractor, this contract may be extended for two (2)
additional twelve (12) month periods at the same prices, terms and conditions. Total contract time may
not exceed thirty-six (36) months.
12. Invoices.
Invoices shall be mailed to Baton Rouge Community College, Accounts Payable, 201 Community
College Drive, Baton Rouge, Louisiana, 70806 or forwarded by email to
accountspayable@mybrcc.edu. The invoice shall refer to the delivery ticket number, delivery date,
purchase order number, quantity, unit price, and delivery point. A separate invoice for each order
delivered and accepted shall be submitted by the contractor in duplicate. Invoices shall show the
amount of any cash discount and shall be submitted on the contractor's own invoice form. Payment
will be made on the basis of the unit price as listed in the purchase order/contract. Such price and
payment will constitute full compensation for furnishing and delivering the contract commodities or
services. Invoice pricing must match bid pricing structure.
13. Purchase Order/Contract Cancellation for Cause.
BRCC has the right to cancel any contract, in accordance with its purchasing rules and regulations, for
cause, including but not limited to, the following:
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(1) Failure to deliver within the time specified in the contract;
(2) Failure of the product or service to meet specifications, conform to sample quality or to be
delivered in good condition;
(3) Misrepresentation by the contractor;
(4) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with BRCC;
(5) Conflict of contract provisions with constitutional or statutory provisions of state or federal
law;
(6) Any other breach of contract.
14. Termination of the Purchase Order/Contract.
Termination for Convenience: BRCC may terminate the contract at any time by giving thirty
(30) days' written notice to the Contractor of such termination or by negotiating with the
Contractor an effective date. The Contractor shall be entitled to payment for deliverables in
progress, to the extent work has been performed satisfactorily.
Termination for Cause: The State may terminate this contract for cause based upon the failure
of the Contractor to comply with the terms and/or conditions of this contract; provided that the
State shall give the Contractor written notice specifying the Contractor's failure. If within 15
days after receipt of such notice, the Contractor shall not have either corrected such failure and
thereafter proceeded diligently to complete such correction, then the State, may at its option,
place the Contractor in default and this contract shall terminate on the date specified in such
notice. The Contractor may exercise any rights available to it under Louisiana law to terminate
for cause upon the failure of the State to comply with the terms and conditions of this contract;
provided that the Contractor shall give the State written notice specifying the State's failure.
15. Termination for Non-Appropriation of Funds.
The continuance of the contract is contingent upon the appropriation of funds to fulfill the requirements
of the contract by legislature. If the legislature fails to appropriate sufficient monies to provide for the
continuation of the contract, or if such appropriation is reduced by the veto of the Governor or by any
means provided in the appropriations act or Title 39 of the Louisiana Revised Statutes of 1950 to
prevent the total appropriation for the year from exceeding revenues for that year, or for any other
lawful purpose, and the effect of such reduction is to provide insufficient monies for the continuation
of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for which
funds are not appropriated.
16. Default of Contractor.
Failure to deliver within the time specified in the Bid will constitute a default and may cause
cancellation of the contract. Where BRCC has determined the contractor to be in default, BRCC
reserves the right to purchase any and all products or services covered by the contract on the open
market and to charge the contractor with the cost in excess of the contract price. Until such assessed
charges have been paid, no subsequent Bid from the defaulting contractor will be considered.
17. Order of Priority.
In the event there is a conflict between the Instructions to Bidder or Standard Terms and Conditions,
the Standard Term and Conditions shall govern.
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18. Applicable Law.
All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
19. Terms and Conditions.
This solicitation contains all terms and conditions with respect to the commodities herein, any vendor
contracts, forms, terms or other materials submitted with bid may cause bid to be rejected.
20. Increase/Decrease Clause.
The quantities listed herein are estimated to be the amount needed. In the event a greater or lesser
quantity is needed, the right is reserved by BRCC to increase or decrease the amount, at the until price
stated in the bid.
21. Claims of Controversies.
Any claim or controversies arising out of this contract shall be resolved by the provisions of La. R.S.
39:1671-1673.
22. Equal Opportunity.
By submitting and signing the Bid, Bidder agrees that he will not discriminate in the rendering of
services to and/or employment of individuals because of race, religion, sex, age, national origin,
handicap or disability. Bidders shall keep informed of and comply with all Federal, State and local
laws, ordinances and regulations which affect their employees or prospective employees.
23. Non-Exclusivity Clause.
This agreement is non-exclusive and shall not in any way preclude BRCC from entering into similar
agreements and/or arrangements with other vendors, or from acquiring similar, equal or like goods
and/or services from other entities or sources including state contracts.
24. Scope of Work Inclusions.
The Contractor shall include all labor, material and equipment required to produce a completed service
or installation which is acceptable to BRCC.
Contractor shall furnish all necessary permits, licenses and certifications as may be required for the
performance of the services required.
Contractor is responsible and shall clean up and remove from any premises where the services are
performed all debris resulting from his work and shall see that BRCC's premises and items furnished
are left in good order, clean and properly installed.
25. Purpose.
The purpose of this contract is to provide the specified services. The terms and conditions of this
specification are incorporated into and an essential part of the services. The contractor shall perform
all services in a safe manner, in a manner to conform to the highest standard of good trade practices, in
accordance with applicable laws and regulations and in accordance with manufacturer's performance
specifications.
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26. Insurance and Indemnity.
See Exhibit A
BIDDERS MUST ATTEND PRE BID MEETINGS AT ALL SITES. Bidder is responsible for
inspecting any site required for the services and have acquainted themselves with all of the conditions
under which the work will be performed. No additional compensation will be granted because of
unusual difficulties which may be encountered in the execution of the work or services.
27. BRCC Inspection.
All work and services performed under this contract shall be subject to inspection by BRCC, its staff
or a specialist designated by BRCC to ensure compliance with all terms and conditions of this contract
at BRCC's expense.
In the event services are rejected as unsatisfactory or failing to comply with all terms and conditions
or this contract, the successful Bidder shall redo the work at its sole cost and expense, or the contract
may be cancelled at the option of BRCC
28. Signature Authority.
ATTENTION: R.S. 39:1594(C)(4) REQUIRES EVIDENCE OF AUTHORITY TO SIGN AND
SUBMIT BIDS TO THE STATE OF
LOUISIANA. YOU MUST INDICATE WHICH OF THE FOLLOWING APPLY TO THE SIGNER
OF THIS BID.
PLEASE CIRCLE ONE.
1. THE SIGNER OF THIS BID IS EITHER A CORPORATE OFFICER WHO IS LISTED ON THE
MOST CURRENT ANNUAL REPORT ON FILE WITH THE SECRETARY OF STATE OR A
MEMBER OF A PARTNERSHIP OR PARTNERSHIP IN COMMENDAM AS REFLECTED IN
THE MOST CURRENT PARTNERSHIP RECORDS ON FILE WITH THE SECRETARY OF
STATE. A COPY OF THE ANNUAL REPORT OR PARTNERSHIP RECORD MUST BE
SUBMITTED TO THIS OFFICE BEFORE CONTRACT AWARD.
2. THE SIGNER OF THE BID IS A REPRESENTATIVE OF THE BIDDER AUTHORIZED TO
SUBMIT THIS BID AS EVIDENCED BY DOCUMENTS SUCH AS, CORPORATE
RESOLUTION, CERTIFICATION AS TO CORPORATE PRINCIPAL, ETC. IF THIS APPLIES A
COPY OF THE RESOLUTION, CERTIFICATION, OR OTHER SUPPORTIVE DOCUMENTS
SHOULD BE ATTACHED HERETO.
3. THE BIDDER HAS FILED WITH THE SECRETARY OF STATE AN AFFIDAVIT OR
RESOLUTION OR OTHER
ACKNOWLEDGED/ AUTHENTIC DOCUMENT INDICATING THAT THE SIGNER IS
AUTHORIZED TO SUBMIT BIDS FOR PUBLIC CONTRACTS. A COPY OF THE APPLICABLE
DOCUMENT SHOULD BE SUBMITTED TO THIS OFFICE BEFORE CONTRACT AWARD.
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29. Bidder's Responsibility.
It is the Bidder's responsibility to check the LaPac website frequently for any possible addenda that
may be issued. BRCC is not responsible for Bidder's failure to download any Addenda documents
required to complete the Invitation to Bid.
30. Other Instructions.
Bidder must provide services as outlined in the bid documents. A Contractor that is awarded a bid and
fails to provide services as per bid specifications will not be considered for future awards for this or
similar services.
31. Bidder Inquiries.
An inquiry period is hereby firmly set for all interested bidders to perform a detailed review of the
bid documents and to send any written inquiries relative thereto. Without exception, all inquiries
MUST be given in writing by an authorized representative of the proposer, clearly cross-referenced
to the relevant bid section. All inquiries must be received by 12:00 p.m. March 30, 2026. Only
those inquiries received by the established deadline shall be considered by the State. Inquiries
received after the established deadline shall not be entertained.
Inquiries concerning this bid can be emailed to:
Name: Desiree Brown
E-mail: brownd3@mybrcc.edu
An addendum will be issued and posted to the LAPAC website to address all workable inquiries
received and any other changes or clarifications to the bid. No negotiations, decisions or actions
shall be executed by any bidder because of any oral discussions with any BRCC employee or
consultant. It is the bidder's responsibility to check the LAPAC website regularly for addenda that
may be issued.
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SCOPE OF WORK
Baton Rouge Community College (BRCC) is seeking services for Unarmed Security Guards to protect the
premises, personnel and other property and to perform other duties so agreed upon by both parties, such as
College Events or other activities when needed at BRCC Locations. The following are locations where security
guard services are needed: Central, Jackson, Port Allen, and/or New Roads with the possible addition of
Acadian, Ardendale, Frazier, and Mid-City on an as needed basis only. The personnel provided by the
resulting contract will supplement BRCC Police and provide adequate security at the BRCC locations. All
contractor personnel are expected to work in a manner which will maintain the security and best interest of
BRCC. BRCC reserves the right to require the Contractor to dismiss any employee(s) deemed incompetent or
inattentive, careless, persistent tardiness and/or fail to report as scheduled, insubordinate or otherwise
objectionable or any person whose actions are deemed to be contrary to public interests or inconsistent with
the best interest of BRCC. The Contractor agrees that during the term of this contract, Contractor and
Contractor's employees will conduct themselves in a careful and prudent manner.
Anticipated service dates are to be April 23, 2026 - April 22, 2027, excluding holidays, days between
semesters and/or days the school is closed. Holidays (estimates) are:
Thanksgiving - November 2 Days
Fall Semester Ends Mid December
Winter Break - 2 weeks
Martin Luther King Jr.'s Birthday - January 1 Day
Mardi Gras Holiday February 1 Day
Good Friday- Spring Break April 1 Week
The hours for the listed locations in the Bid Form are estimates and may increase or decrease according to
need. For bid calculation and award BRCC will use the estimated hours. Monthly invoices shall be paid on
actual hours worked at the hourly rate quoted. If the contractor fails to provide the required hours of service,
then payment to the contractor will be reduced based upon the number of hours the security officer failed to
provide service and stipulated damages will be assessed in accordance with the Stipulated Damages section of
this Scope of Work.
Security Guards are expected to provide the following services including but not limited to active-foot patrols
of campus/site buildings, crowd control, parking and traffic support as needed, issue campus/site parking
citations, secure exterior doors to campus/site buildings, assist with closing BRCC Locations when needed,
and enforcing the polices of BRCC when needed. Security Guards will be required to adhere to BRCC Policies
and Procedures.
Each Security Guard will be responsible for completing a timesheet and submitting to the Sergeant, Assistant
Chief of Police, or Chief of Police at BRCC upon completion of each pay period.
Absenteeism - The Contractor shall provide relief personnel as necessary to ensure that each assignment is
performed daily per contract specifications regardless of employee absenteeism.
The Contractor will hold and save BRCC, its officers, agents, and employees harmless from liability of any
nature or kind including costs and expenses for or any account of any law suit or damages of any character
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whatsoever resulting from injuries or damages sustained by any person or persons or property by virtue of
performance of this contract by the Contractor or its agents.
The Contractor is to contract for services and employment in his firm's name only and will not implicate BRCC
directly or by inference in these transactions. The Contractor is to be in all respects an independent Contractor
and none of his employees is to be regarded as employees of the agency.
The Contractor shall ensure that all assigned personnel complete and maintain all documentation required by
Baton Rouge Community College (BRCC). This documentation may include, but is not limited to, daily
activity logs, incident reports, post inspection reports, and time records detailing work performed and hours
worked. All required documentation must be accurate and complete.
If BRCC identifies any performance deficiencies, contract violations, or stipulated damages, the Contractor
shall provide a written response within two (2) business days of notification. A corrective action plan outlining
the steps that will be taken to resolve the issue and prevent recurrence.
A credit adjustment for the stipulated damages, which shall be applied to the Contractor's next invoice.
Failure to respond within the required timeframe or failure to implement corrective actions may result in
additional contractual remedies as permitted under the terms of the agreement.
In accordance with Louisiana Revised Statues 37:3270-3298, ALL bidders eligible for award must be licensed
by the Louisiana State Board of Private Security Examiners and have adequate insurance coverage prior to
award. Proof of License must be provided when bids are submitted. The Security Company selected must
also ensure the following below when their employees are providing services at BRCC locations. The services
to be performed by the contractor under these specifications shall consist of, but not be limited to, the
following:
* Unarmed security guards must maintain a professional appearance and demeanor and required to wear
a uniform /shirt with the service provider's name on it so that they can be easily identified. Guards
must wear Class A Uniforms. Jean type pants are not acceptable.
* Security Guards must maintain professional behavior at all times while working at BRCC campuses
and sites. Guards must be physically present at each location for the hours designated by BRCC.
* Security Guards providing service at BRCC locations must have a minimum of six (6) months'
experience as a security guard.
* Unarmed Security Guard must be at least 18 years old.
* Guards shall not sleep during their assigned working hours. They must be attentive at all times &
avoid cell phone usage during their assigned working hours.
* Guards are prohibited from entertaining relatives, friends, and/or acquaintances at BRCC locations
during their assigned working hours.
* Contractor shall not allow any person that is not on the Contractor's or BRCC's payroll in the facility
at any time, unless instructed to do so by BRCC.
* Security Guards are scheduled according to BRCC requests and requirements.
* Providing personnel who are legally and properly trained in accordance with Louisiana Revised Statute
37:3284, who have adequate and appropriate experience to perform the security services safely and
professionally, who are holders of current registration cards issued by the Louisiana State Board of
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