Unarmed Security Guard Services
| Agency: | City of Ventura |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 27, 2024 |
| Due Date: | Apr 30, 2024 |
| Solicitation No: | P-130000751 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
P-130000751
|
| Bid Title: |
Unarmed Security Guard Services
|
| Category: | Miscellaneous |
| Status: | Open |
|
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Attachment Preview
Request for Proposal No. P-130000751
Wednesday March 27, 2024
Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts
Division for Unarmed Security Guard Services in accordance with this Request for Proposal.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope and one (1) PDF
electronic copy sent via email to the Purchasing Representative must be submitted prior to:
Tuesday April 30, 2024, at 4:00PM PST
Sealed proposals shall be delivered by courier, express mail, or in person to:
Purchasing & Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
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Request for Proposal No. P-130000751
Unarmed Security Guard Services
TABLE OF CONTENTS
1. Instructions to Bidders
1.1.
RFP Timeline
1.2.
Proposal Submission
1.3.
Question and Answer Period
1.4.
Term of Agreement
1.5.
Proposal Format
1.6.
Insurance Requirements
1.7.
Agreement Prices
1.8.
Contract
1.9.
Subcontracting
1.10.
Communications with City Staff or Elected City Representatives
2. Scope of Services
2.1.
Introduction
2.2.
Scope of Services
2.3.
Cost Proposal
3. Proposals
3.1.
3.2.
3.3.
3.4.
3.5.
Evaluation of Proposals
Proposal Format and Requirements
Required upon Successful Award of Bid
Special Requirements
Proposal Authorization Sheet
ATTACHMENTS
• Attachment A – Notice to Workers: Living Wage Ordinance
• Attachment B – Ventura Police Department Application for Facility Access
• Attachment C – General Provisions for Standard Form Contracts
• Attachment D – General Services Agreement
EXHIBITS
• Exhibit A – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally
• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank
intentionally
• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS)
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1. INSTRUCTIONS TO BIDDERS
Request for Proposal No. P-130000751
Unarmed Security Guard Services
1.1 RFP Timeline
Release of Request for Proposal
Questions to be submitted via Email
Addendum to be Issued, if required
Proposal Submission Deadline
Wednesday March 27, 2024
Thursday April 4, 2024, at 2:00PM
Monday April 15, 2024
Tuesday April 30, 2024, at 4:00PM
1.2 Proposal Submission:
To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the
Responder’s responsibility to ensure that its/their proposal arrives on or before the specified time.
Proposers shall provide one (1) hard copy in a SEALED envelope and one (1) PDF electronic copy
sent via email to the Purchasing Representative, Nicole Supan at nsupan@cityofventura.ca.gov. If
discrepancies are found between the hard copy and the PDF, the hard copy will provide the basis for
resolving such discrepancies. If no document can be identified as the original, proposal may be
rejected at the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be considered
in the absence of a hard copy sealed proposal.
Proposals received after the scheduled submittal deadline will be returned. Proposals postmarked prior
to submittal deadline, but received after the deadline, will be returned.
1.3 Question and Answer Period:
All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole Supan,
Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Thursday April 4, 2024, at 2:00
PM. Any questions submitted after the deadline shall be rejected.
1.4 Term of Agreement
The initial term of this Agreement shall commence on July 1, 2024 (or “Effective Date”) and will
continue for a period of one (1) year. The City may elect at its own option to renew this Agreement for
four (4) additional one-year increments. Initial term, plus any option to extend shall not exceed a total of
five years.
1.5 Proposal Format:
Proposals must be submitted in the format described in the Proposal Format and Requirements
Section No. 3.2. Proposals must be complete in all respects as required in the Proposal Format and
Requirements Section. Proposals are to be prepared in such a way as to provide a straightforward,
concise description of capabilities to satisfy the requirements of the RFP. Expensive binding, colored
displays, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated
on conformance to the RFP instructions, responsiveness to the RFP requirements, and on
completeness and clarity of content. A proposal may not be considered if it is conditional or incomplete.
1.6 Insurance Requirements:
Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “C” General Services
Agreement.
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Request for Proposal No. P-130000751
Unarmed Security Guard Services
1.7 Agreement Prices:
At any time during the course of this anticipated contract the City may alter the Scope of Work, making
changes to the assignments and times indicated, and/or adding or deleting assignments as deemed
necessary. The City and firm will negotiate changes to the contract pricing accordingly.
Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments, if allowed
under this Contract, must be requested in writing and accompanied by the required information to
substantiate the request for price adjustment, as set forth in the Contract. No price adjustment
allowable under this Contract will be granted retroactively. The CITY must also be given the benefit of
any decline in prices. If any price increase is granted by the CITY, the increase shall not be greater
than the Consumer Price Index (CPI) of the current year.
1.8 Contract
A copy of the City of Ventura’s General Services Agreement, Attachment “C” is included herein, as it
will be the document executed into a final contract between the City and the awarded Contractor. You
do not have to return Attachment “C” with your proposal submission; the sample General Services
Agreement is provided for reference only and does not have to be returned with the bid.
1.9 Subcontracting:
No Subcontracting any portion of Contractor’s duties under this agreement without prior written
consent of the City.
1.10 Communication with City Staff or Elected City Representatives:
Any communication with City staff or City Elected Representatives, except for the Purchasing and
Contracts Division, regarding this RFP is prohibited. Disregard of this provision could result in rejection
of the proposal.
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.
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Request for Proposal No. P-130000751
Unarmed Security Guard Services
2. SCOPE OF SERVICES
2.1 Introduction
The City of San Buenaventura (Ventura) is a coastal community located just north of Los Angeles
County and south of Santa Barbara County and is frequently considered one of America’s most
desirable places to live. The City is a full-service municipality, providing police and fire services, parks
and recreation, public works, and community development in addition to water treatment and
distribution, storm water processing, and wastewater management. The City employs nearly 700
employees, boasts a population of 110,000 residents within its 32 square miles which includes 32
parks and historic sites, and more than 800 acres of open green space. The City operates under its
own charter with the City Council/City Manager form of government comprised of seven members
elected by district for terms of four years. The City Council hires two of the principal officials of the
City, the City Manager and the City Attorney.
2.2 Scope of Services
Public Relations Message:
In the sphere of public relations, the City Security Guard plays a vital role in promoting a positive image
of the City of Ventura. The Security Guard shall demonstrate a professional appearance, positive
attitude, and willingness to assist when interacting with the public or City employees. It is important to
display the following qualities: dependability, patience, attentiveness, and helpfulness while on duty
for the City of Ventura.
Security Company Management and Staffing Plan:
A designated Security Company Contract Manager shall be assigned to the City of Ventura. The
Contract Manager shall meet with City representatives a minimum of four times per year at a time and
location designated by the City. The purpose of the meeting shall be to discuss any contract
compliance issues, security guard personnel issues, or performance. The Contract Manager shall
ensure issues are resolved to the satisfaction of the City within two business days or a reasonably
agreed upon time by both parties.
The assigned Security Officers shall be trained in CPR and certified by the State of California. The
City shall have the authority to approve the assigned Security guard to the City accounts. At the sole
discretion of the City, a security guard may be requested to be re-assigned from a City facility or
assignment immediately. A replacement security guard will be assigned immediately by the Security
Company.
Security officers or guards assigned shall be required to pass a Background Check with the City of
Ventura Police Department (Attachment B) prior to being assigned to a City facility.
Overtime Hours:
The City may, with prior notification to the contractor, request additional services that could result in
overtime hours.
City Departments are required to request security guard services via phone or email with the Security
Guard company at least (5) business days in advance. Security guard requests that comply with the
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