?Unarmed Crisis Response Implementation

Agency:	City of Ann Arbor
State:	Michigan
Type of Government:	State & Local
NAICS Category:	541690 - Other Scientific and Technical Consulting Services
Posted Date:	Feb 29, 2024
Due Date:	Apr 18, 2024
Solicitation No:	RFP 24-16
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

REQUEST FOR PROPOSAL

RFP # 24-16

UNARMED CRISIS RESPONSE IMPLEMENTATION

City of Ann Arbor

City Administrator’s Office

Due Date: April 18, 2024 at 3:00 p.m. (local time)

Issued By:

City of Ann Arbor

Procurement Unit

301 E. Huron Street

Ann Arbor, MI 48104

TABLE OF CONTENTS

SECTION I: GENERAL INFORMATION .....................................................................…3

SECTION II: SCOPE OF SERVICES........................................................................... 10

SECTION III: MINIMUM INFORMATION REQUIRED ................................................. 21

SECTION IV: ATTACHMENTS .................................................................................... 25

APPENDIX A: SAMPLE PROFESSIONAL SERVICES AGREEMENT........................ 32

SECTION I - GENERAL INFORMATION

A. OBJECTIVE

The City of Ann Arbor is seeking the services of an agency (firm, nonprofit

organization, private agency, group of cooperating agencies) in connection with

implementation of the City’s Unarmed Crisis Response Program (UCRP) per City

Council Resolution R-23-235 – Resolution in Support of an RFP Issuance for the

Unarmed Response Program. In addition, City Council approved Resolution R-24-019

– Resolution Reaffirming the Commitment to Establish an Unarmed Crisis Response

Program.

In April 2021, City Council adopted Resolution R-21-129 directing the City

Administrator to implement an Unarmed Crisis Response Program in the City of Ann

Arbor. Such a program will utilize existing partnerships with social and human services

agencies to structure a new crisis response program that would take charge of a

portion of non-criminal calls for service that have historically been handled by police

officers. The City explored opportunities and contracted with Public Sector

Consultants (PSC) to help gather input from community members about how to

develop and implement this program. The final report from the community

engagement is available via:

http://a2gov.legistar.com/LegislationDetail.aspx?ID=6190640&GUID=12C60357-

5F8D-4926-86BF-

917D4DDC82D8&Options=ID%7cText%7c&Search=unarmed+response

The City is seeking these services for a period of two years, with the City reserving an

option to extend the contract term for up to two additional one-year periods or until the

period allowable to utilize APRA funding expires. This consultant will coordinate work

with the City Administrator’s Office. The consultant will also assist City staff, when

requested, and related administrative tasks such as devising reports, ensuring

transparency, and collaborating on funding opportunities.

The City Administrator’s Office will oversee the direction and quality of the work of this

consultant but will not retain or exercise control over the method of the consultant’s

work or the means by which the required results are accomplished.

American Rescue Plan Act (ARPA) Funding

The City of Ann Arbor has received funds from the United States Department of the

Treasury (the “Treasury”) pursuant to the Coronavirus State and Local Fiscal

Recovery Fund under CFDA 21.027 (“ARPA Funds”), under Section 602 and 603 of

Title VI the Social Security Act, as amended by Section 9901 of the American Rescue

Plan Act of 2021 (“ARPA”); and the City has allocated ARPA Funds to provide funding

for appropriate and qualifying expenditures as allowed under the Treasury Guidance

Interim Final Rule “Coronavirus State and Local Fiscal Recovery Funds” (86 Fed. Reg.

267878). ARPA Funds will be used, in whole or in part, for services contracted

pursuant to this RFP. The contract awarded will include the City of Ann Arbor

American Rescue Plan Act (ARPA) Contract Addendum which contains additional

terms and conditions required by ARPA in addition to those outlined in the sample

contract attached hereto. Contractor will be expected to comply with all applicable

federal, state, and local regulations. If a contract is awarded, the selected contractor

will be required to register in SAM.gov and provide a Unique Entity ID number to the

City prior to starting any work.

Bidders are encouraged to closely review the sample City of Ann Arbor American

Rescue Plan Act (ARPA) Contract Addendum attached hereto.

B. QUESTIONS AND CLARIFICATIONS / DESIGNATED CITY CONTACTS

All questions regarding this Request for Proposal (RFP) shall be submitted via e-mail.

Questions will be accepted and answered in accordance with the terms and conditions

of this RFP.

All questions shall be submitted on or before March 19, 2024 at 11:00 a.m., and

should be addressed as follows:

Scope of Work/Proposal Content questions shall be e-mailed to Milton Dohoney

Jr., City Administrator – mdohoney@a2gov.org.

RFP Process and Compliance questions shall be e-mailed to Colin Spencer, Buyer

- CSpencer@a2gov.org

Should any prospective offeror be in doubt as to the true meaning of any portion of

this RFP, or should the prospective offeror find any ambiguity, inconsistency, or

omission therein, the prospective offeror shall make a written request for an official

interpretation or correction by the due date for questions above.

All interpretations, corrections, or additions to this RFP will be made only as an official

addendum that will be posted to a2gov.org and MITN.info and it shall be the

prospective offeror’s responsibility to ensure they have received all addenda before

submitting a proposal. Any addendum issued by the City shall become part of the

RFP and must be incorporated in the proposal where applicable.

C. PRE-PROPOSAL MEETING

No pre-proposal meeting will be held for this RFP. Please contact staff indicated above

with general questions regarding the RFP.

D. PROPOSAL FORMAT

To be considered, each firm must submit a response to this RFP using the format

provided in Section III. No other distribution of proposals is to be made by the

prospective offeror. An official authorized to bind the offeror to its provisions must

sign the proposal. Each proposal must remain valid for at least ninety days from the

due date of this RFP.

Proposals should be prepared simply and economically providing a straightforward,

concise description of the offeror’s ability to meet the requirements of the RFP. No

erasures are permitted. Mistakes may be crossed out and corrected and must be

initialed in ink by the person signing the proposal.

E. SELECTION CRITERIA

Responses to this RFP will be evaluated using a point system as shown in Section III.

A selection committee comprised of staff from the City will complete the evaluation.

The fee proposals will not be reviewed at the initial evaluation unless there is only one

bidder. If multiple proposals are received, the City will determine the top proposals,

and open only those fee proposals. The City will then determine which, if any, firms

will be interviewed. During the interviews, the selected firms will be given the

opportunity to discuss their proposal, qualifications, past experience, and their fee

proposal in more detail. The City further reserves the right to interview the key

personnel assigned by the selected offeror to this project. If the City chooses to

interview any respondents, the interviews will be tentatively held the week of May 13,

2024. Offeror must be available on these dates. The City has no obligation to conduct

interviews, and will not conduct interviews in the event City staff determines that there

are no qualifying bids.

All proposals submitted may be subject to clarifications and further negotiation. All

agreements resulting from negotiations that differ from what is represented within the

RFP or in the proposal response shall be documented and included as part of the final

contract.

F. SEALED PROPOSAL SUBMISSION

All proposals are due and must be delivered to the City on or before, April 18,

2024 at 3:00 p.m. (local time). Proposals submitted late or via oral, telephonic,

telegraphic, electronic mail or facsimile will not be considered or accepted.

Each respondent must submit in a sealed envelope:

• one (1) original proposal

• five (5) additional proposal copies

• one (1) digital copy of the proposal preferably on a USB/flash drive

as one file in PDF format

due date & time	bid description	bid #	primary contact	status
April 18, 2024 3:00PM	Unarmed Crisis Response Implementation	RFP 24-16	Milton Dohoney	Open

?Unarmed Crisis Response Implementation

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also