6515--ULTRASONIC WASHERS "BRAND NAME OR EQUAL TO IAW SOW" OEM LETTER FROM MANUFACTURER IS REQUIRED. IF NO OEM LETTER VENDOR WILL BE CONSIDERED NONRESPONSIVE & DISQUALIFIED.

Active

Contract Opportunity

THIS REQUEST FOR INFORMATION (RFI) - IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

SEE ATTACHMENT FOR DETAILS:

ULTRASONIC WASHERS - BRAND NAME OR EQUAL TO

OEM DISTRIBUTOR/ AUTHORIZATION LETTER FROM THE MANUFACTURER IS REQUIRED FOR ALL RESPONSES, IF NO OEM LETTER IS SUPPLIED THE VENDOR WILL BE CONSIDERED NON-RESPONSIVE AND THE VENDOR WILL BE DIS-QUALIFIED AT THE TIME RFI WILL CLOSE .

MUST PROVIDE THE COUNTRY OF ORIGIN (COO) FOR EACH LINE ITEMS SEPARATELY

This is a requirement for:

U.S. Department of Veterans Affairs VA Medical Center (VAMC).
DESCRIPTION:

The Baltimore VAMC requires the contractor to deliver within 90 days from contract award to the VA medical facility warehouse below during normal business hours from 8:00 a.m. to 3:30 p.m. (EST), Monday through Friday:

Delivery to:
U.S. Department of Veterans Affairs
Baltimore VA Medical Center
WAREHOUSE/ATTN:
10 North Greene Stree
Baltimore, MD 21201.
DISCLAIMER:

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Note: The contractor shall deliver the required commodities (Please see attachments) no later than 60 days or less from the date of the award, otherwise directed by the Contracting Officer (CO). Commodities shall not be delivered to the Government site on Federal holidays or weekends unless directed by the CO. Delivery shall be made between the hours of 8:00 am and 3:30 pm at the delivery location, during normal workday business hours.
The U.S. Government is Performing Market Research to identify responsible sources who have the skills, experience, and knowledge required to successfully meet the requirements. Information received from Market Research will determine the best acquisition strategy and if responsible sources exist for competition, and/or a total Small Business Set-Aside. This is only for Market Research but may result in an invitation to an open discussion with the U.S. Government. This notice is not to be construed as a commitment by the U.S. Government. All information is to be submitted at no cost or obligation to the U.S. Government.
Any information submitted by respondents to this notice is strictly voluntary. Propriety information or trade secrets should be clearly marked. The information received will not be returned. The U.S. Government reserves the right to reject, in whole or in part, any private sector input as a result of this Sources Sought notice/market survey.
The U.S. Government is not obligated to notify respondents of the results of this notice. All responses to this Sources Sought must be submitted to the point of contact listed herein. This does not constitute a commitment, implied or otherwise, that procurement will be accomplished and is not a request for proposal or invitation for bid. Responding to this notice in no manner guarantees a contract will be awarded.

** MUST ANSWER ALL THE FOLLOWING QUESTIONS FROM 1 TO 14 **

**Respondents to this source sought announcement capable of manufacturing these items should at a minimum provide the following information for U.S. Government review**
Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer or distributor of the items being referenced above?

What is the place of manufacturing for the requested items?
FAR 52.212-3(j)

If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission. MUST COMPLETE PLACE OF MANUFACTURER.

(j) Place of manufacture. (The solicitation is predominantly for the acquisition of manufactured end products.) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly

(1) __ In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or
(2) __ Outside the United States.

If you are not a manufacturer. The company shall provide an OEM authorized distributor or reseller letter from original equipment manufacturers (OEM) to qualify for this requirement. If no OEM letter will be provided. The vendor will be considered nonresponsive, and the vendor will be disqualified at the time source sought notice (RFI) will close.

Does all the items are on FSS/GSA. If the answer is yes. Please provide the FSS/GSA Contract Number and special item number (SIN).

Does all the items are on NAC/SAC or SEWP V. Please provide the contract number.

Must provide Manufacture Name (OEM) & Manufacturer Part (MPN).

Please provide general pricing for your products/solutions for market research purposes.

Legal Business/Company Name (as it is indicated in https://sam.gov ).

Unique Entity ID UEI (SAM).

Warranty Information (Can be a separate attachment).

Point of Contact Name, Telephone number and email address.

Must provide the estimated delivery time frame after award. For Example: Within 60 days ARO, Within 90 days ARO.

The Government intends to award a Firm-Fixed Price (FFP) contract for this purchase.
To be considered for award, prospective quoters must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov . Prospective awardees MUST be registered with the System for Award Management (SAM) at http://www.sam.gov. PRIOR TO AWARD and through final payment and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. CONTRACT WILL NOT BE AWARDED UNTIL SAM REGISTRATION HAS BEEN COMPLETED. SDVOSB and VOSB socio-economic categories MUST be verified in the SBA Website, U.S. Small Business Administration: https://veterans.certify.sba.gov, at the time of receipt of quotes and at the time of award.

Responses to this notice shall be submitted via email: Mohsin.Abbas2@va.gov. No Telephone responses shall not be accepted. Responses must be received no later than Friday, August 15, 2025, by 3:00 PM (EST).

Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After reviewing the responses to this Sources Sought notice, a solicitation announcement may or may not be published in SAM.GOV/Open Market or GSA eBuy.
STATEMENT OF WORK
SPS Ultrasonic Washer Replacement with Installation
VA Maryland Health Care System
Baltimore, MD

PURPOSE:

The overall purpose of this requirement is to procure two (2) ultrasonic washers to be deployed in the Sterile Processing Service (SPS) at the VA Maryland Health Care System (VAMHCS), Baltimore, MD location. The requirement will account for the procurement of two ultrasonic washers, the necessary accessories, training, extended installation, and system validation.

SCOPE:

The contractor shall deliver and install the systems with all specified salient characteristics. Only new equipment will be accepted. The contractor shall provide shipping, transport, installation, and all equipment necessary to meet the requirements and capabilities listed within the scope.
The contractor shall deliver the cart washer and washer-disinfectors to the rooms of choice at the Baltimore VA medical center. The assembly and validation of the system must be performed by a representative who has been service trained by the Original Equipment Manufacturer (OEM). The contractor is responsible for identifying any missing parts or components not included in the order for the specified equipment to be successfully installed and validated to their full potential. The contractor shall include accessories and consumables that have been detailed in the provided quotes.

SALIENT CHARACTERISTICS

Ultrasonic washers must have:
Touchscreen operating panel
Water usage, per load, shall be automatically varied by the washer in response to the size of the load using a frequency-controlled wash pump
Automated, adjustable detergent injection
External dimension of ultrasonic washers must be equal to or cannot exceed 42 W x 48 H x 34 L
Must have minimum net usable chamber dimensions of 32 W x 15 L x 16 D
Programmable temperature setting for chamber solution
Service access shall be through an easily opened panel(s) on front of the machine
Pre-programmed water fill settings
Options for manual and automatic raising and lowering of tray

REMOVAL AND EXTENDED INSTALLATION

The contractor will perform installation as the VAMHCS deems fit through discussions with Biomedical Engineering and Sterile Processing. The contractor will provide for the removal of the existing ultrasonic washers that are currently in use in Baltimore VA s Sterile Processing Department. These devices are as follows, one (1) Steris Innowave PCF and one (1) Steris Innowave Pro. Size Dimensions for the devices are as follows: Innowave PCF: 34.5" x 42.6" x 27.8" (W x H x L) and Innowave Pro: 49.6" x 43.6" x 36.2" (W x H x L). The contractor will disconnect all water lines and utilities and remove the devices and any accessories from the space and from the facility to dispose of them. Contractors will need to coordinate with Biomedical Engineering and Infection Control staff to establish ICRA Plans, if any are necessary and will install all necessary ICRA barriers per VAMHCS Infection control guidance and VHA requirements. The contractor will be responsible for all labor and materials to relocate plumbing connections as necessary to connect to new equipment. Contractors will use existing drains and will cap off any unused lines. The contractor will be responsible for providing all labor and materials necessary for reconnecting the DI/RO water, hot and cold water and compressed air to all equipment. Contractor will provide necessary labor and material to disconnect and reconnect power to the 2 ultrasonic washers. Contractors will be responsible for providing labor and materials to ensure the flooring is level to equipment manufacture specifications.
DELIVERY

The contractor shall deliver equipment and any necessary accessories to the Baltimore VA Warehouse as required in the quantities specified. Any delivery must be coordinated with the COR prior to shipping. The contract must give the COR a minimum of 3 weeks notice prior to shipping. Delivered materials will arrive in the manufacturer s original sealed containers with the associated purchase order number listed on the outside of the box. The contractor shall remove all related shipping debris and packing from the VAMHCS facilities. Delivery address will be:

Baltimore VA Medical Center
10 North Greene St.
Baltimore, MD 21201
ATTN: Biomedical Engineering

SITE CONDITIONS

There shall be no smoking on hospital property at any time. Contractor personnel on-site may be required to wear masks to protect against the spread of COVID-19 at any time in accordance with local health guidelines. Due to the sensitive location of the equipment installation, personnel on-site may be required to don and off disposable protective clothing upon entering and exiting the space.

INSPECTION AND ACCEPTANCE

The contractor shall conduct a joint inspection with the COR upon delivery of equipment. The contractor shall provide the VA COR with a list of missing and/or damaged items found upon inspection and have those items replaced at no cost to the Government. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the VA Contracting Officer.

OPERATOR TRAINING

Onsite education and training by a vendor service trained representative will be provided to VAMHCS clinical staff, Facilities and Engineering staff, and the Biomedical Engineering staff. The scheduling of operator training shall be coordinated with the COR after delivery and installation.

PROTECTION OF PROPERTY

The contractor shall protect all items from damage. The contractor shall take precautions against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

SECURITY REQUIREMENTS

The contractor must have a photo ID available when performing work at the VA Medical Center and be willing to present it to VA staff. The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement. The contractor must follow the VA Maryland Health Care Systems current COVID-19 guidance for entry to any medical center or Community Based Outpatient Clinic (CBOC).

WARRANTY

At a minimum the cart washer and washer-disinfectors and accessories must include a 1-year warranty on all parts and labor at no cost to the Government. Additional years are highly recommended as added value to the government. The warranty shall begin upon completion of validation testing. The warranty shall include onsite repairs and over-the-phone support. Contractor shall provide routine maintenance service program during warranty period. All repairs shall be performed by a vendor or contractor which has been certified by the vendor to perform the repairs. The warranty shall include all travel and shipping costs associated with any warranty repair.

EVALUATION FACTORS
SPS Washer-Disinfectors and Cart Washer Replacement with Extended Installation
VA Maryland Health Care System
Baltimore, MD
Volume I - Technical Capability

The offeror shall provide technical information and specifications regarding the proposed washer-disinfector and cart washer as described in the Statement of Work with technical information required to include the following:

Provide equipment specifications and cut sheets
Explain how the proposed equipment connectivity software interfaces with Censitrak
instrument tracking system, to include interfaced information and equipment required, server hardware, etc.

Volume II Quality of Proposed Solution and Delivery Terms

The offeror should provide a complete package with how the proposed equipment will fit into the existing Sterile Processing space. The offeror should clearly articulate the estimated scope and timeline for equipment delivery, extended installation for all 3 phases with technical information required to include the following:

Microsoft Project or equivalent project timeline, to include estimated equipment lead times
Detailed scope of work for the extended installation to include what is provided by the offeror and what is the responsibility of the VA Maryland Health Care System
Provide CAD Drawings or equivalent of the equipment placement in the SPS area

Volume III Maintenance Availability

The offeror should provide information pertaining to their service costs and capabilities for supporting the cart washer and the 3 washer disinfectors with technical information required to include the following:

Number of parts depots in the service area and number of service technicians covering the service area
Provide information on contracted time to arrive on site for repair and average time to repair
Provide information about parts availability and backordered part information

Volume IV Price

Price - The offeror shall complete the pricing schedule provided in the solicitation. This will be used to determine selection should all other factors be considered equal.

Volume V Past Performance

The offeror submits three (3) past performance references that are recent and relevant which focus on experience within the last five (5) years in the hospital settings that are comparable in size as VA Capitol Health Care Network (VISN 5). References shall include the contract number for the project, a brief description, and a point of contact to include an email address. The information shall be provided in 5 pages or less.

Past Performance- Acceptable or Unacceptable Rating
The Government shall make an objective assessment of the Offeror's current/past performance. It will conduct an acceptable performance assessment based on aspects of the offeror s past performance that are recent and relevant, which focuses on experience within the last 5 years in hospital settings that are comparable in size as VA Capitol Health Care Network (VISN 5) or larger ones which contain Operating Rooms, PACUs and other critical care areas. They have to be relevant, similar in complexity, and magnitude requirements of solicitation. Performances that are not recent, relevant, similar in complexity or magnitude will be evaluated with unacceptable performance in this area.

LINE-ITEM DESCRIPTION

ULTRASONIC WASHERS - BRAND NAME OR EQUAL TO

B.1 PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

2.00
EA
__________________
__________________

565 PLUS Ultrasonic Washer w/DI & IDP.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 1085505
LOCAL STOCK NUMBER: 1085505
0002

2.00
EA
__________________
__________________

565 PLUS Standard Wash Tray.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 1034168
LOCAL STOCK NUMBER: 1034168
0003

4.00
EA
__________________
__________________

Kit, (5) SS Tipped DaVinci connection.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 111-2274
LOCAL STOCK NUMBER: 111-2274
0004

2.00
EA
__________________
__________________

565 PLUS Cannulated Instrument Wash Tray.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 1034170
LOCAL STOCK NUMBER: 1034170
0005

4.00
EA
__________________
__________________

Adapter kit, Non-luer Sonic, set of 5.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): UC0001
LOCAL STOCK NUMBER: UC0001
0006

2.00
EA
__________________
__________________

Validation kit chemistry, Ultrasonic.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 107-5667
LOCAL STOCK NUMBER: 107-5667
0007

2.00
EA
__________________
__________________

B-US-INS-UCO.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 106-3277
LOCAL STOCK NUMBER: 106-3277
0008

1.00
EA
__________________
__________________

B-US RMV-INT-DIS.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 1050861
LOCAL STOCK NUMBER: 1050861
0009

2.00
EA
__________________
__________________

B-US RMV-USC.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 106-3300
LOCAL STOCK NUMBER: 106-3300
0010

2.00
EA
__________________
__________________

B-US RMV-DIS.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 106-3293
LOCAL STOCK NUMBER: 106-3293
0011

1.00
EA
__________________
__________________

Water Sample Kit-3 Containers.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 110-9585
LOCAL STOCK NUMBER: 110-9585
0012

1.00
EA
__________________
__________________

B-US Water Sampling.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 1085642
LOCAL STOCK NUMBER: 1085642
0013

1.00
EA
__________________
__________________

B-US INS-EXT Hours.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 106-4572
LOCAL STOCK NUMBER: 106-4572
0014

1.00
EA
__________________
__________________

B-US INS-Lift Gate Delivery Service.
BRAND NAME OR EQUAL TO IAW SOW
CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing
PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies
MANUFACTURER PART NUMBER (MPN): 107-1909
LOCAL STOCK NUMBER: 107-1909


GRAND TOTAL
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