ULM Baseball Field Lighting

ADVERTISEMENT FOR BIDS
Bids will be received by the Purchasing Department of The University of Louisiana at Monroe, via email to
purchasing@ulm.edu, or delivered to Coenen Hall Room 140, 700 University Avenue, Monroe, LA 71209-2250, until
2:00 P.M., October 20, 2026, for the following:
Bid #50006-013 - ULM Baseball Field Lighting
Complete Bidding Documents may be obtained from: The University of Louisiana at Monroe, Purchasing
Department, 4014 LaSalle St., Room 140, Monroe, Louisiana, 71209-2250, via email request at purchasing@ulm.edu
or the State of Louisiana LaPac page: https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm by using Bid No.
50006-013.
All bids shall be accompanied by Bid Security in an amount of five percent (5.0%) of the sum of the base bid and all
alternates. The form of this security shall be as stated in the Instruction to Bidders included in the Bid Documents for
this project.
The successful Bidder shall be required to furnish a Performance Bond written as described in the Instruction to
Bidders included in the Bid Documents for this project.
Bids shall be accepted from Contractors who are licensed under LA R.S. 37:2150-2192 in the areas of: Electrical. Bidder
is required to comply with provisions and requirements of LA R.S. 38:2212(A)(1)(a). No bid may be withdrawn for a
period of thirty (30) days after receipt of bids, except under the provisions of LA R.S. 38:2214.
The Owner reserves the right to reject any and all bids for just cause. In accordance with LA R.S. 38:2212(B)(2), the
provisions and requirements of this Section, those stated in the advertisement for bids, and those required on the
bid form shall not be considered as informalities and shall not be waived by any public entity.

STATE OF LOUISIANA
THE UNIVERSITY OF LOUISIANA MONROE
MONROE, LOUISIANA
A Member of the University of Louisiana System
INVITATION TO BID
FOR
BID NO. 50006-013
ISSUING AGENCY: The University of Louisiana Monroe
Purchasing Department
700 University Avenue, Coenen Hall 140
Monroe, LA 71209
PROCUREMENT SPECIALIST: Shakeya Bennett
Telephone: 318.342.5208
REQUISITIONED BY: Michael Davis
Telephone: 318.342.5171
RELEASE DATE: September 17, 2026
RECOMMENDED SITE VISIT: To Be Scheduled by Bidder
OPENING DATE: October 20, 2026
BID OPENING TIME: 2:00 p.m., Central Time
BID OPENING LOCATION: The University of Louisiana at Monroe
Purchasing Department
Coenen Hall 140
700 University Avenue
Monroe, La 71209
This ITB is available in electronic form at https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm. It is in
printed form by submitting a written request to the Procurement Specialist listed above. It is the Bidder's
responsibility to check the Office of State Purchasing LaPAC website frequently for any possible addenda that may
be issued. ULM is not responsible for a bidder's failure to download any addenda documents required to complete
an Invitation to Bid.

THE UNIVERSITY OF LOUISIANA AT MONROE DATE Date and Time by Which
Notice To Vendors
Monroe, Louisiana S e p t e m b e r 17, 2026 Quotation Must be Returned:
This Is Not An Order. REQUEST FOR QUOTATION October 20, 2026
It Is Merely Facilities TO THE VENDOR:
Department
A Request For Prices To be returned on or before date specified above to:
Name and Address of Vendor (Firm or Individual) THE UNIVERSITY OF LOUISIANA AT MONROE
PURCHASING DEPARTMENT
4014 LASALLE ST, COENEN BLDG. 140
MONROE, LOUISIANA 71209-2250
NOTE: THE UNIVERSITY RESERVE THE RIGHT TO
ACCEPT OR REJECT ANY OR ALL BIDS, AND WAIVE
INFORMALITIES
THIS BID IS DUE IN PURCHASING OFFICE
AS STATED ABOVE
PURCHASE REQUISITION NO. R0032246 BID 50006-013 P. O. No. LATE BIDS NOT ACCEPTED
INSTRUCTIONS TO BIDDERS:
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALLBIDPRICESMUSTBETYPEDORWRITTENININK. ANYCORRECTIONS,ERASURES OROTHER FORMSOF ALTERATIONTO
UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.
3. BIDPRICESSHALLINCLUDEDELIVERYOFALLITEMSFREIGHTONBOARD (FOB)DESTINATION ORAS OTHERWISEPROVIDED.
BIDSCONTAINING"PAYMENTINADVANCE"ORCASHONDELIVERY(COD)REQUIREMENTSMAYBEREJECTED. PAYMENT ISTO
BE MADE WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
4. BIDSSUBMITTEDARESUBJECTTOPROVISIONSOFTHELAWS OFTHE STATEOF LOUISIANAINCLUDINGBUTNOT LIMITEDTO
L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS;
SPECIAL CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
5. THIS IS A SEALED BID. MUST BE MAILED OR DELIVERED TO THE PURCHASING DEPARTMENT, COENEN HALL 140, 700
UNIVERSITY AVE, MONROE LA 71209.
6. TOASSURE CONSIDERATIONOF YOURBID,ALLBIDS ANDADDENDASHOULDBE RETURNEDIN ANENVELOPE ORPACKAGE
CLEARLY MARKED WITH THE BID NUMBER.
7. BIDS OR QUOTATIONS MAY BE CONSIDERED FOR ALL OR PART OF TOTAL QUANTITIES.
8. NOTE: A COMPLETE RECORD OF ALL BIDS IS KEPT ON FILE IN THE PURCHASING DEPARTMENT SUBJECT TO THE INSPECTIONS OF ANY CITIZEN. EVERY
COURTESY WILL BEAFFORDEDANY CITIZENWHOISINTERESTED ININVESTIGATING FORANY PURPOSETHE RECORDOF STATEPURCHASES.
COPIES OF EVALUATION CAN BE FAXED TO YOU ONLY AFTER RECEIPT OF WRITTEN REQUEST. PLEASE DO NOT CALL.
9. IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND
SPECIFICATIONS,ANDFURTHERCERTIFIESTHATTHISBIDISMADEWITHOUTCOLLUSIONORFRAUD. THISBIDISTOBEMANUALLY SIGNEDININKBY
A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID INFORMATION SHALL BE MADE WITH BLUE INK OR TYPEWRITTEN.
10. ORDER OF PRIORITY. IN THE EVENT THERE IS A CONFLICT BETWEEN THE INSTRUCTIONS TO BIDDERS OR STANDARD CONDITIONS AND THE SPECIAL
CONDITIONS, THE SPECIAL CONDITIONS SHALL GOVERN.
For questions regarding this bid, please contact Shakeya Bennett at 318.342.5208.
TO THE VENDOR: THIS QUOTATION IS SUBMITTED BY
Name of Vendor
(Firm or Individual)
Bid Bond of 5% will be required
Performance Bond of 50% will be required Signature
Name (Printed)
Pre-bid Meeting: Recommended Site Visit Telephone #
Deadline to Receive Inquiries: September 28, 2026 Fax #
Deadline to Respond to Inquiries: October 7, 2026 Email Address
Bid Opening: October 20, 2026 Title
Louisiana Contractor's License #: Vendor Quote #
Date Submitted

Definitions
(1) "Alternate" means an item on the bid form that may either increase or decrease the quantity of work or change
the type of work within the scope of the project, material, or equipment specified in the bidding documents, or
both.
(2) "Bidding documents" means the bid notice, plans and specifications, bid form, bidding instructions, addenda,
special provisions, and all other written instruments prepared by or on behalf of a public entity for use by
prospective bidders on a public contract.
(3)(a) "Change order" means any contract modification that includes an alteration, deviation, addition, or omission
as to a preexisting public work contract, which authorizes an adjustment in the contract price, contract time, or an
addition, deletion, or revision of work.
(b) "Change order outside the scope of the contract" means a change order which alters the nature of the thing
to be constructed or which is not an integral part of the project objective.
(c) "Change order within the scope of the contract" means a change order which does not alter the nature of
the thing to be constructed and which is an integral part of the project objective.
(4) "Contractor" means any person or other legal entity who enters into a public contract.
(5)(a) "Emergency" means an unforeseen mischance bringing with it destruction or injury of life or property or the
imminent threat of such destruction or injury or as the result of an order from any judicial body to take any
immediate action which requires construction or repairs absent compliance with the formalities of this Part, where
the mischance or court order will not admit of the delay incident to advertising as provided in this Part. In regard to
a municipally owned public utility, an emergency shall be deemed to exist and the public entity may negotiate as
provided by R.S. 38:2212(P) for the purchase of fuel for the generation of its electric power where the public entity
has first advertised for bids as provided by this Part but has failed to receive more than one bid.
(b) An "extreme public emergency" means a catastrophic event which causes the loss of ability to obtain a
quorum of the members necessary to certify the emergency prior to making the expenditure to acquire materials
or supplies or to make repairs necessary for the protection of life, property, or continued function of the public
entity.
(6) "Licensed design professional" means the architect, landscape architect, or engineer who shall have the primary
responsibility for the total design services performed in connection with a public works project. Such professional
shall be licensed as appropriate and shall be registered under the laws of the state of Louisiana.
(7)(a) "Louisiana resident contractor", for the purposes of this Part, includes any person, partnership, association,
corporation, or other legal entity and is defined as one that either:
(i) Is an individual who has been a resident of Louisiana for two years or more immediately prior to bidding
on work,
(ii) Is any partnership, association, corporation, or other legal entity whose majority interest is owned by
and controlled by residents of Louisiana, or
(iii) For two years prior to bidding has maintained a valid Louisiana contractor's license and has operated a
permanent facility in the state of Louisiana and has not had a change in ownership or control throughout those two
years.
(b) For the purposes of Item (a)(ii) of this Paragraph, ownership percentages shall be determined on the basis
of:
(i) In the case of corporations, all common and preferred stock, whether voting or nonvoting, and all bonds,
debentures, warrants, or other instruments convertible into common or preferred stock.
(ii) In the case of partnerships, capital accounts together with any and all other capital advances, loans,
bonds, debentures, whether or not convertible into capital accounts.
(8) "Negotiate" means the process of making purchases and entering into contracts without formal advertising and
public bidding with the intention of obtaining the best price and terms possible under the circumstances.
(9) "Probable construction costs" means the estimate for the cost of the project as designed that is determined by
the public entity or the designer.

(10) "Public contract" or "contract" means any contract awarded by any public entity for the making of any public
works or for the purchase of any materials or supplies.
(11) "Public entity" means and includes the state of Louisiana, or any agency, board, commission, department, or
public corporation of the state, created by the constitution or statute or pursuant thereto, or any political
subdivision of the state, including but not limited to any political subdivision as defined in Article VI Section 44 of
the Constitution of Louisiana, and any public housing authority, public school board, or any public officer whether
or not an officer of a public corporation or political subdivision. "Public entity" shall not include a public body or
officer where the particular transaction of the public body or officer is governed by the provisions of the model
procurement code.
(12) "Public work" means the erection, construction, alteration, improvement, or repair of any public facility or
immovable property owned, used, or leased by a public entity.
(13) "Responsive bidder" means the apparent low bidder who submits the proper information or documentation
as required by the bidding documents within the ten-day period
(14) "Responsible bidder" means contractor or subcontractor who has an established business and who has
demonstrated the capability to provide goods and services in accordance with the terms of the contract, plan, and
specifications without excessive delays, extensions, cost overruns, or changes for which the contractor or
subcontractor was held to be responsible, and who does not have a documented record of past projects resulting
in arbitration or litigation in which such contractor or subcontractor was found to be at fault. Responsible Bidder
will have a negotiable net worth, or shall be underwritten by an entity with a negotiable net worth, which is equal
to or exceeds in value the total cost amount of the public contract as provided in the bid submitted by such bidder.
All property comprising the negotiable net worth shall be pledged and otherwise unencumbered throughout the
duration of the contract period.
(15) "Written" or "in writing" means the product of any method of forming characters on paper, other materials,
or viewable screen, which can be read, retrieved, and reproduced, including information that is electronically
transmitted and stored.

Veteran-Owned and Service-Connected Disabled Veteran-Owned (Veteran Initiative) and Louisiana
Initiative for Small Entrepreneurships (Hudson Initiative) Program
This procurement has been designated as suitable for Louisiana certified small entrepreneurships participation.
The State of Louisiana Veteran and Hudson Initiatives small entrepreneurship programs are designed to provide additional opportunities
for Louisiana-based small entrepreneurships (sometimes referred to as LaVet's and SE's respectively) to participate in contracting
and procurement with the state. A certified Veteran-Owned and Service-Connected Disabled Veteran-Owned small entrepreneurship
(LaVet) and a Louisiana Initiative for Small Entrepreneurships (Hudson Initiative) are businesses that have been certified by the Louisiana
Department of Economic Development. All eligible vendors are encouraged to become certified. Qualification requirements and online
certification are available at https://smallbiz.louisianaeconomicdevelopment.com.
Bidders that are not eligible for certification are encouraged to use Veteran-Owned and Service-Connected Disabled Veteran- Owned and
Hudson Initiative small entrepreneurships where sub-contracting opportunities exist.
For a good faith effort, written notification is the preferred method to inform Louisiana certified Veteran Initiative and Hudson Initiative small
entrepreneurships of potential subcontracting opportunities. A current list of certified Veteran-Owned and Service-Connected Disabled
Veteran-Owned and Hudson Initiative small entrepreneurships may be obtained from the Louisiana Economic Development Certification
System at https://smallbiz.louisianaeconomicdevelopment.com. Additionally, a current list of Hudson Initiative small entrepreneurships,
which have been certified by the Louisiana Department of Economic Development and have opted to enroll in the State of Louisiana
Procurement and Contract (LaPAC) Network, may be accessed from https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/vendor/srchven2.cfm.
You may then determine the search criteria (i.e. alphabetized list of all certified vendors, by commodities, etc.), and select "SmallE".
Copies of notification to at least three (or more) certified Veteran Initiative and Hudson Initiative small entrepreneurships will satisfy the
notification requirements. Notification must be provided to the certified entrepreneurships by the bidder in writing no less than five working
days prior to the date of bid opening. Notification must include the scope of work, location to review plans and specifications (if applicable),
information about required qualifications and specifications, any bonding and insurance information and/or requirements (if applicable), and
the name of a person to contact. If a certified Veteran-Owned or Service- Connected Disabled Veteran-Owned or Hudson Initiative small
entrepreneurship was not selected, the bidder must certify and maintain written justification of the selection process. The state reserves the
right to request confirmation of this information at any time.
In the event questions arise after an award is made relative to the bidder's good faith efforts, the bidder will be required to provide
supporting documentation to demonstrate its good faith subcontracting plan was actually followed. If it is at any time determined that the
contractor did not in fact perform its good faith subcontracting plan, the contract award or the existing contract may be terminated.
Contractors will be required to report Veteran-Owned and Service-Connected Disabled Veteran-Owned and Hudson Initiative small
entrepreneurship subcontractor or distributor participation and the dollar amount of each to the ULM Purchasing Department along
with the Clear Lien.
The statutes (LA R.S. 39:2171 et. seq.) concerning the Veteran Initiative may be viewed at www.legis.la.gov; and the statutes (LA R.S 39:2001
et. seq.) concerning the Hudson Initiative may be viewed at www.legis.la.gov. The rules for the Veteran Initiative (LAC 19:VII.Chapters 11 and
15) and for the Hudson Initiative (LAC 19:VIII.Chapters 11 and 13) may be viewed at http://www.doa.louisiana.gov/osp/se/se.htm.
The State requires competitive pricing, qualifications, and demonstrated competencies in the selection of contractors.
If you are a Certified Small Entrepreneur (Hudson Initiative), Veteran Owned Small Entrepreneurs, or Service- Connected
Disabled Veteran-Owned (Veteran Initiative) vendor, please state your Certification Number below.
Certification No./Date of certification.:

LOUISIANA UNIFORM PUBLIC WORK BID FORM
TO: _The University of Louisiana at Monroe_ BID FOR: ULM Baseball Stadium Lighting
_700 University Avenue_____________ Bid No.: 50006-013
_Coenen Hall 140___________________
_Monroe LA 71209-2250_____________
The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b)
has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally
inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required
to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict
accordance with the Bidding Documents prepared by: ADG Engineering. and dated: August 28, 2026.
Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA (where applicable):
No. Dated: ___ No. Dated: No. Dated:
No. Dated: ___ No. Dated: No. Dated:
TOTAL BASE BID: For all work required by the Bidding Documents for the __________________________ we bid the sum of:
_____ Dollars ($ )
ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates
in the unit price description.
Alternate No. 1
Alternate No. 2 ________________________________________________________________________________________
NAME OF BIDDER: _____________ _______
ADDRESS OF BIDDER:
FAX NO.: ____________________________ EMAIL ADDRESS: __________________ ______________________
LOUISIANA CONTRACTOR'S LICENSE NUMBER: __ _______________
NAME OF AUTHORIZED SIGNATORY OF BIDDER:
TITLE OF AUTHORIZED SIGNATORY OF BIDDER:
AUTHORIZED SIGNATURE OF BIDDER *:
DATE:
* If someone other than a corporate officer signs for the Bidder/Contractor, a copy of a corporate resolution or other signature authorization
must be required for submission of bid. Failure to include a copy of the appropriate signature authorization, if required, may result in the
rejection of the bid unless bidder has complied with LA R.S. 38:2212(B)(5).
BID SECURITY in the form of a bid bond, certified check or cashier's check as prescribed by LA R.S. 38:2218.A is attached to and made a part of
this bid. If a bid bond is provided it shall be on the attached form and only on the attached form.
LIQUIDATED DAMAGES shall be assessed at the rate of $500.00 per day each day work is not completed. The contractor shall fully complete
all work by February 1, 2027. Work can begin on issuance of purchase order.

BID BOND
FOR
ULM Bid 50006-013 ULM Baseball Field Lighting
Date:
KNOW ALL MEN BY THESE PRESENTS:
That of
, as Principal, and
, as Surety, are held
and firmly bound unto the ______________________________________________________ (Obligee), in the full and
just sum of five (5%) percent of the total amount of this bid, including all alternates, lawful money of the United States, for
payment of which sum, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and
assigns, jointly and severally firmly by these presents.
Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management Service list
of approved bonding companies as approved for an amount equal to or greater that the amount for which it obligates
itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A - rating in the latest printing
of the A. M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the Bond amount may not exceed ten
percent of policyholders' surplus as shown in the latest A. M. Best's Key Rating Guide.
Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is signed by
surety's agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.
THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its proposal to
the Obligee on a Contract for:
NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such time as may be
specified, enter into the Contract in writing and give a good and sufficient bond to secure the performance of the terms and
conditions of the Contract with surety acceptable to the Obligee, then this obligation shall be void; otherwise this obligation shall
become due and payable.
PRINCIPAL (BIDDER) SURETY
BY: BY:
AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT (SEAL)

INDEMNIFICATION AGREEMENT
_{Contractor/Lessee} agrees to protect,
defend, indemnify, save, and hold harmless, the State of Louisiana, all State Departments, Agencies, Boards and
Commissions, its officers, agents, servants, employees, and volunteers, from and against any and all claims,
damages, expenses, and liability arising out of injury or death to any person or the damage, loss or destruction of
any property which may occur, or in any way grow out of, any act or omission of Contractor/Lessee, its agents,
servants, and employees, or any and all costs, expenses and/or attorney fees incurred by
Contractor/Lessee as a result of any claims, demands, suits or causes of action, except those claims, demands, suits,
or causes of action arising out of the negligence of the State of Louisiana, all State Departments, Agencies, Boards,
Commissions, its officers, agents, servants, employees and volunteers.
Contractor/Lessee agrees to investigate, handle, respond to, provide defense for and defend any such claims,
demands, suits, or causes of action at its sole expense and agrees to bear all other costs and expenses related
thereto, even if the claims, demands, suits, or causes of action are groundless, false or fraudulent. The State of
Louisiana may, but is not required to, consult with the Contractor in the defense of claims, but this shall not affect
the Contractor's responsibility for the handling of and expenses for all claims.
Accepted by
Company Name
Signature
Title
Date Accepted
Is Certificate of Insurance Attached? Yes No
Contract No. 50006-013 for University of Louisiana at Monroe
State Agency Name
PURPOSE OF CONTRACT: ULM Baseball Field Lighting

LIQUIDATED DAMAGES:
The undersigned agrees that the Owner may retain the sum of Five Hundred Dollars ($500.00) from the amount of
the Compensation to be paid him for each day after the above stated completion date, Sundays and Holidays
included, that the work remains incomplete. This amount is agreed upon as the proper measure of Liquidated
Damages which the Owner will sustain per day by the failure of the undersigned to complete the work at the
stipulated time and is not to be construed in any sense as a penalty.
If this proposal shall be accepted and the undersigned shall fail to execute the contract and furnish performance
bond as herein provided, then the proposal guarantee shall become the property of the University; otherwise, the
said proposal guaranty shall be returned to the undersigned.
Bidder certifies that he has visited the job site at The University of Louisiana at Monroe, and is fully aware of what
is expected of the successful bidder (s).
Louisiana Contractor's License Number
Firm Name
Authorized Signature
Title
Phone/Fax Numbers
Date
9