UCR TRASH CHUTE CLEANING MB330-004044-Aug2026

Agency:	University of California
State:	California
Type of Government:	State & Local
NAICS Category:	561720 - Janitorial Services
Posted Date:	Aug 4, 2026
Due Date:	Aug 21, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
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University of California, Riverside

A Division of Business & Administration Services (BAS)

The University of California, Riverside

Procurement Services

900 University Ave

Riverside, CA 92521

Fax: (951) 827-3314

www.ucr.edu

Auxiliary Facilities Services / Procurement Services

Request For Proposal (RFP)

Title: Trash Chute Cleaning Services

Purpose: The University is seeking a qualified contractor to provide comprehensive trash

chute cleaning services for multiple student housing facilities.

Administrator:

Matthew Burke

Procurement Services

900 University Ave Riverside, CA 92521

mburke@ucr.edu

(951) 827-3095

1.0 Key Information

You are receiving this Request for Proposal (RFP) to identify qualified suppliers capable of

servicing the University of California, Riverside (UCR). Currently, we have the trash chutes

cleaned at each residential housing property at least three times per year. Estimated annual

spend is greater than $60,000. While the annual spend is under $100k, the overall contract of

five years will exceed $100k.

Important Labor & Wage Notice: Please note that this service has been deemed exempt from

Article 5 / Policy 5402 (Wage Parity) requirements because it is a specialized service not

currently performed by campus staff. This is also not a prevailing wage job.

However, all bidding vendors must strictly comply with the UC Fair Work / Fair Wage Act

requirements. Vendors must ensure these requirements are fully factored into their pricing

structures and fully burdened hourly rates and must be prepared to certify that their staff are

paid in accordance with UC Fair Wage minimums for the duration of the contract. The UC Fair

Work / Fair Wage Act requirements, along with all other UC requirements including insurance,

will be incorporated into the final agreement via the UC Terms and Conditions of Purchase.

Mandatory Site Visit: There will be a site visit (job walk) on Friday, August 14 from 9:00 am to

12:00 pm.

2.0 Schedule of Events

The University reserves the right to modify the below schedule of events and make changes to

other provisions in this RFP.

Scheduled Action

RFP Issue Date:

Mandatory Site Visit (Job Walk):

RFP Proposal Due Date:

Anticipated Action Date

Tuesday, August 4, 2026

Friday, August 14 (9:00 am - 12:00 pm)

One Pentland Way, Bldg Q, Riverside CA 92521

Friday, August 21, 2026

All communications, including any requests for clarification, should be submitted to Matthew

Burke mburke@ucr.edu

3.0 Contract Term and Pricing Structure

● The initial contract term shall be five (5) years.

● Pricing shall remain fixed during the first contract year.

● Beginning in Year 2, contract pricing may increase by 5% annually to account for inflation

and increased operating costs, subject to the terms and conditions of the agreement.

4.0 Scope of Services

The contractor shall provide complete trash chute cleaning services, including but not limited to

the following:

● Clean and sanitize the entire interior of each trash chute from the highest floor to the

discharge room.

● Clean and sanitize all intake doors, frames, handles, hinges, and surrounding surfaces.

● Remove grease, food residue, odors, bacteria, mold, mildew, and debris from the chute

system.

● Clean and sanitize the trash compactor room, hopper, and discharge area associated with

each chute.

● Apply an environmentally friendly deodorizer and disinfectant after cleaning.

● Ensure all wastewater, debris, and waste generated during the cleaning process is

properly contained and disposed of in accordance with all federal, state, and local

regulations.

● Leave all work areas clean and ready for normal operation upon completion.

5.0 Equipment Requirements

The contractor shall provide all specialized equipment necessary to perform the services. The

University will not provide equipment, water recovery systems, ladders, lifts, or cleaning

supplies. Required contractor equipment includes:

● High-pressure hot water cleaning equipment.

● Rotary chute cleaning systems.

● Steam cleaning equipment, if applicable.

● Water containment and recovery systems.

● Odor control and sanitizing equipment.

● Personal protective equipment (PPE).

● All tools required to safely complete the work.

6.0 Service Locations

Services will be performed at the following Housing properties:

● Lothian Residence Hall

● Glen Mor Phase I

● Glen Mor Phase II

● ND-2 Apartments

● Aberdeen-Inverness

● Pentland Hills

Note: Additional University Housing facilities may be added or removed during the contract

term through mutual agreement.

7.0 Deliverables

Upon completion of each service, the contractor shall provide a service completion report

containing the following information:

● Date and time of service.

● Property serviced.

● Technician(s) performing the work.

● Description of work completed.

● Photographs before and after cleaning (if requested).

● Documentation of any deficiencies or recommended repairs observed during service.

Terms and Conditions of Purchase

These Terms and Conditions of Purchase (“Terms and Conditions”) govern the provision of the equipment,

materials, and supplies (“Goods”) and/or services (“Services”) furnished by Supplier (together, the “Goods

and/or Services”) under the UC Purchase Order (“PO”) or agreement entered into by UC and Supplier

(which, together with these Terms and Conditions and any other documents incorporated by reference,

constitute the “Agreement”). As used herein, the term "Supplier" includes Supplier and its sub-suppliers at

any tier, and “UC” refers to The Regents of the University of California, a corporation described in California

Constitution Art. IX, Sec. 9, on behalf of the UC locations identified in the Agreement (each a “UC Location”).

UC and Supplier individually will be referred to as “Party” and collectively as “Parties.” Any terms not

defined in these Terms and Conditions will have the meaning ascribed to such term in any of the other

documents incorporated in and constituting the Agreement. Supplier accepts all of the Agreement’s terms

and conditions either in writing, by shipping any portion of the Goods, or performing any portion of the

Services.

If the Agreement refers to a proposal, then the terms of that proposal become part of the Agreement, but

only to the extent the proposal terms specify the Goods and/or Services ordered, prices, and/or delivery,

and to the extent that they are not inconsistent with the terms and conditions of the Agreement.

Any additional terms that Supplier includes in an order form or other document not incorporated into the

Agreement, or in any click-through, or other end user terms and conditions or agreements provided with

any Goods and/or Services hereunder (“Additional Terms”), will not be binding on UC, even if use of such

Goods and/or Services requires an affirmative “acceptance” of such Additional Terms before access is

permitted. Any such Additional Terms will be of no force and effect, and are rejected by UC in their entirety,

unless UC expressly agrees to such Additional Terms in writing as provided for in these Terms and

Conditions.

ARTICLE 1: TERM AND TERMINATION

1.1 Term. The term of the Agreement is as set forth in the Agreement.

1.2 Extension. The Agreement may be extended by written mutual agreement unless otherwise stated in

the Agreement.

1.3 Non-appropriation of Funding. UC’s obligation to proceed is conditioned upon the appropriation of

state, federal and other sources of funds whether controlled by UC ("Funding") or not. UC will have

the right to terminate the Agreement without damage, penalty, cost, or further obligation in the event

that through no action or inaction of UC, Funding is not appropriated or is withdrawn.

1.4 Termination for Convenience. UC may, by written notice stating the extent and effective date thereof,

terminate the Agreement for convenience in whole or in part, at any time. The effective date of such

termination shall be consistent with any requirements for providing notice specified in the

Agreement, or immediate if no such terms are set forth in the Agreement. As specified in the

termination notice, UC will pay Supplier as full compensation the pro rata Agreement price for

performance through the later of the date that: (i) UC provided to Supplier in the notice of

termination; or (ii) Supplier’s provision of Goods and/or Services will terminate.

1.5 Termination for Cause. UC may by written notice terminate the Agreement for Supplier’s breach of

the Agreement, in whole or in part, at any time, if any of the following apply:

(a) Supplier refuses or fails to comply with the provisions of the Agreement or applicable law;

(b) Supplier fails to make progress as to endanger performance within five (5) business days;

(d) Supplier fails to supply the Goods and/or Services in the manner or within the time specified in

the written notice of termination or any written extension thereof; or

Effective Date: 4/1/25

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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