UCM_RFP_Unarmed Security Guard & Fire Watch Services

Agency:	University of California
State:	California
Type of Government:	State & Local
NAICS Category:	561612 - Security Guards and Patrol Services
Posted Date:	Mar 11, 2026
Due Date:	Apr 3, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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UNIVERSITY OF CALIFORNIA MERCED

REQUEST FOR PROPOSAL

NO. 003924-Feb2026

FOR

UNARMED SECURITY GUARD AND FIRE WATCH SERVICES

ASFCME COVERED SERVICES

_____________________________________________________________________________________

https://smart.gep.com/Nexus/Registration/PartnerRegistration?dd=YnBjPTQxMTk4MyZzcGM9MCZmY

z0x0&oloc=102

The information contained in this Request for Proposal (RFP) is confidential and proprietary to the

University of California and is to be used by the recipient solely for responding to this RFP.

TABLE OF CONTENTS

Page

1 Instructions to Proposers ............................................................................................... 4

1.1 Issuing Office and University Contact .......................................................................... 4

1.2 Schedule of Events ....................................................................................................... 4

1.3 Proposer Questions...................................................................................................... 4

1.4 Addenda to the RFP...................................................................................................... 5

1.5 Instructions for Submitting Proposal ........................................................................... 5

1.6 Proposal Receipt........................................................................................................... 5

1.7 Restriction on Communications................................................................................... 5

1.8 Proposal Format and Required Submittals.................................................................. 5

1.9 Proposer Representation ............................................................................................. 5

1.10 Simplicity of Preparation............................................................................................ 6

1.11 Complete Proposals ................................................................................................... 6

1.12 Meet/Exceed Specifications....................................................................................... 6

1.13 Amendments to RFP before Due Date ...................................................................... 6

1.14 Firm Proposals ............................................................................................................ 6

1.15 Proposal Preparation Costs........................................................................................ 6

2 Intent and Specification Requirements ....................................................................... 7

2.1 Intent ............................................................................................................................ 7

2.2 Covered Service Supplier Mandatory Requirements .................................................. 7

2.3 ARTICLE 25 – Contracting for Covered Services .......................................................... 7

2.4 Contractor Employee Hourly Pay Rate ........................................................................ 8

2.5 Scope of Services .......................................................................................................... 8

2.6 Coordination of Activities............................................................................................. 9

2.7 Security Guards ............................................................................................................ 9

2.8 Specific Duties ............................................................................................................ 10

2.9 Fire Watch Services .................................................................................................... 12

2.10 Supervision of Activities ........................................................................................... 12

2.11 Additional Services ................................................................................................... 12

2.12 Employee Background Check................................................................................... 12

2.13 Contractor and Employees....................................................................................... 12

2.14 Quantities ................................................................................................................. 13

2.15 Contract Term .......................................................................................................... 13

2.16 Compliance with Environmental Regulations ......................................................... 13

3 General Terms and Conditions..................................................................................... 14

3.1 UC Policy on Equal Opportunity in University Business Contracting ........................ 14

3.2 University of California Terms and Conditions of Purchase ...................................... 14

3.3 University of California Employees ............................................................................ 14

3.4 Supplier Code of Conduct .......................................................................................... 14

3.5 University’s Right to Reject or Modify ....................................................................... 15

3.6 Supplemental Terms and Conditions/Modifications................................................. 15

TABLE OF CONTENTS (continued)

3.7 Form of Agreement .................................................................................................... 15

3.8 Disclosure of Records ................................................................................................. 15

3.9 Release of Information............................................................................................... 16

3.10 Marketing References .............................................................................................. 16

3.11 Proprietary Information ........................................................................................... 16

3.11 University’s Right to Negotiate ................................................................................ 16

3.12 Hold Harmless Agreement ....................................................................................... 16

3.13 Ethics......................................................................................................................... 16

3.14 Insurance Requirements .......................................................................................... 17

3.15 Independent Contractor Status ............................................................................... 17

3.16 Quantities ................................................................................................................. 17

3.17 Payment.................................................................................................................... 17

3.18 Termination of Agreement ...................................................................................... 17

3.19 Mutually Extended Pricing and Terms..................................................................... 17

4 Evaluation Criteria ........................................................................................................ 19

5 Proposal Response........................................................................................................ 20

5.1 Proposer Profile.......................................................................................................... 20

5.2 Covered Services Requirements ................................................................................ 20

5.3 Hiring Process ............................................................................................................. 20

5.4 Training ....................................................................................................................... 21

5.5 Account Management................................................................................................ 21

5.6 Uniforms ..................................................................................................................... 21

5.7 References .................................................................................................................. 21

5.8 Sustainability .............................................................................................................. 21

5.9 Other........................................................................................................................... 21

6 Basis for Award ............................................................................................................. 23

6.1 Proposal Evaluation Method...................................................................................... 23

6.2 Contract Award in Best Interest................................................................................. 23

7 Pricing Schedule............................................................................................................ 24

• Attachment A – UC Contractor Services QI Workforce Program Acknowledgement

• Attachment B – UC Contractor Services QI Workforce Program Process for Managing Qualified Individuals

• Attachment C – SB 27 Resources for Suppliers

• Attachment D – Regents Policy 5402

• Attachment E – Article 05 Contracting Out

• Attachment F – UC Terms and Conditions of Purchase – Article 25 Contracting for Covered Services 4-1-25

• Attachment G – UC Merced Fire & Building Safety Guidelines

•

8 Terms and Conditions.............................................................................................. 27-52

1 Instructions to Proposers

1.1 Issuing Office and University Contact:

This RFP is issued by the University Procurement and Contracts Division, which is the only

authorized entity to change, modify, and clarify, etc., the provisions of this RFP and to award any

contract(s) resulting from this RFP.

1.2 Schedule of Events:

Event

RFP Issued

Deadline for Questions regarding RFP

Addendum Issued (if required)

Proposal Due Date

Anticipated Award Date

Date

March 11, 2026

March 18, 2026 @ 5:00 P.M (PDT)

March 27, 2026

April 3, 2026, 5:00 P.M. (PDT)

April 17, 2026 (Subject to change)

It is the responsibility of each proposer to be familiar with all specifications, terms and conditions

and site conditions (if applicable). The proposer agrees and acknowledges all RFP specifications,

terms, and conditions and indicates the ability to perform by submission of a proposal. By the

submission of a proposal, the proposer certifies that if awarded a contract, they will make no

claim against UC Merced based upon ignorance of conditions or misunderstanding of the

specifications.

1.3 Proposer Questions:

Each Proposer shall exercise their best professional, independent judgment in analyzing the

requirements of this RFP to ascertain whether additional clarification is necessary or desirable

before responding. If there are any discrepancies in, omissions to, or questions about the

information provided in the RFP or by any other source, a request shall be submitted via the

CalUSource portal using the Discussion Forum

right of the page.

, which is located on the top

Responses to individual Proposer questions shall be made available to all Proposers.

All contacts during the proposal process shall be through the Procurement and Contracts

Division. Attempts by the proposer to contact department representatives may result in

disqualification of the proposer from the proposal process.

All contacts during the proposal process shall be through the Procurement and Contracts

Division. Attempts by the proposer to contact department representatives may result in

disqualification of the proposer from the proposal process.

1.4 Addenda to the RFP:

Any changes, additions, or deletions to this RFP shall be in the form of written addenda issued by

the University via the CalUSource portal. Any addenda to this RFP shall be distributed to all

participating proposers via the CalUSource portal. The University shall not be responsible for

failure of any prospective Proposer to receive such Addenda. All Addenda shall become part of

the RFP.

1.5 Instructions for Submitting Proposals:

Proposals shall be submitted online using the University of California Supplier Registration and

Sourcing web tool (CalUSource).

Proposals submitted through any other means shall not be accepted and late proposals will be

rejected.

Responses will take time to enter into the CalUSource System. Proposers shall provide a complete

response to all prerequisites, questions and/or information in the RFP as requested in the

CalUSource portal.

1.6 Proposal Receipt:

The University reserves the right to reject any or all proposals or to waive any informalities or

minor irregularities in a proposal.

1.7 Restriction on Communications:

Proposers are not permitted to communicate with University staff regarding this solicitation

during the period between the Request for Proposal issue date and the announcement of

award(s), except during:

• Presentations, if conducted.

If Proposer is found to be in violation of this provision, the University reserves the right to reject

their proposal without redress.

1.8 Proposal Format and Required Submittals:

Proposers shall provide a written proposal addressing the full scope specified under this RFP.

Proposals in any other format as described in this RFP shall be considered informal and will be

rejected. Conditional proposals shall not be considered. If the Proposer fails to provide any of

the information, the University may at its sole discretion evaluate the proposal without the

missing information.

1.9 Proposer Representation:

Each Proposer, by submitting a proposal, represents that he/she has:

• Read and completely understand the RFP and associated documents

This page summarizes the opportunity, including an overview and a preview of the attached documents.

UCM_RFP_Unarmed Security Guard & Fire Watch Services

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