UCM RFP 003818-Sep2025 Campus Solar with Battery Energy Storage
| Agency: | University of California |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Oct 21, 2025 |
| Due Date: | Dec 1, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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UNIVERSITY OF CALIFORNIA MERCED
REQUEST FOR PROPOSAL
NO. RFP 003818-Sep2025
FOR
CAMPUS SOLAR WITH BATTERY ENERGY STORAGE
______________________________________________________________________________
Register and Submit Proposals at the University CalUSource Portal
https://smart.gep.com/Nexus/Registration/PartnerRegistration?dd=YnBjPTQxMTk4MyZzcGM9MCZmYz0x0
andoloc=102
The information contained in this Request for Proposal (RFP) is confidential and proprietary to the
University of California and is to be used by the recipient solely for responding to this RFP.
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TABLE OF CONTENTS
Page
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RFP Purpose and Background............................................................................................5
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Organization Context ..........................................................................................................5
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RFP Purpose.........................................................................................................................5
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Contract Term .....................................................................................................................5
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1 Instructions to Proposers ................................................................................................6
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1.1 Issuing Office and University Contact...........................................................................6
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1.2 Site Visit - Pre-Proposal Conference .............................................................................6
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1.3 Schedule of Events ........................................................................................................7
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1.4 Proposer Questions.......................................................................................................7
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1.5 Addenda to the RFP ......................................................................................................8
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1.6 Instructions for Submitting Proposal............................................................................8
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1.7 Proposal Receipt............................................................................................................8
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1.8 Restriction on Communications....................................................................................8
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1.9 Proposal Format and Required Submittals...................................................................8
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1.10 Proposer Representation............................................................................................9
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1.11 Simplicity of Preparation.............................................................................................9
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1.12 Complete Proposals ....................................................................................................9
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1.13 Meet/Exceed Specifications........................................................................................9
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1.14 Amendments to RFP before Due Date .....................................................................10
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1.15 Firm Proposals...........................................................................................................10
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1.16 Proposal Preparation Costs.......................................................................................10
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1.17 Joint or Partnership Proposals..................................................................................10
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1.18 RFP Exceptions ..........................................................................................................10
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1.19 Proposal Modification or Withdrawal ......................................................................11
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1.20 Proposal Modification or Withdrawal ......................................................................11
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2 Scope and Specifications...............................................................................................12
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2.1 Scope ...........................................................................................................................12
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2.2 Solar Project ................................................................................................................12
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2.3 Design ..........................................................................................................................13
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2.4 Construction................................................................................................................15
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2.5 Solar PV System Specifications ...................................................................................17
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2.6 Solar PV System Installation........................................................................................17
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2.7 Utility Grid Interconnection ........................................................................................18
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2.8 Meters .........................................................................................................................18
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2.9 Structural Requirements.............................................................................................18
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2.10 Operation and Maintenance Manuals and Record Documents ..............................19
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2.11 Commissioning and Acceptance Test .......................................................................20
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2.12 Warranties and Guarantees......................................................................................20
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2.13 Training......................................................................................................................20
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2.14 Safety Requirements.................................................................................................20
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TABLE OF CONTENTS (continued)
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2.15 Compliance with Environmental Regulations ..........................................................21
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2.16 Procedures for Environmental Compliance Requirements .....................................21
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2.17 Standards of Performance/ Workmanship ..............................................................22
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2.18 Spoils Removal ..........................................................................................................23
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2.19 Additional Work Requirements ................................................................................23
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2.20 Corrective Work ........................................................................................................24
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2.21 Hours of Operation ...................................................................................................24
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2.22 Vehicles and Equipment ...........................................................................................24
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2.23 Safety, Accident Prevention and Notification ..........................................................24
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2.24 Damage .....................................................................................................................25
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2.25 Bonds – Performance and Payment Bonds..............................................................25
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2.26 Awardee’s Responsibility for Work ..........................................................................26
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2.27 Non-Performance of Service.....................................................................................26
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2.28 Pedestrian Safety ......................................................................................................26
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2.29 Delay by UC Merced..................................................................................................27
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2.30 Awardee and Employees ..........................................................................................27
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2.31 Use of Subcontractors...............................................................................................28
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2.32 Employee and Subcontractors Background Check ..................................................28
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2.33 License(s)...................................................................................................................28
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2.34 DIR Registered Proposer ...........................................................................................28
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3 Terms and Conditions....................................................................................................29
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3.1 Terms and Conditions / Form of Agreement..............................................................29
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3.2 Performance and Payment Bonds..............................................................................29
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3.3 Prevailing Wages.........................................................................................................29
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3.4 UC Policy and Equal Opportunity in University Business Contracting .......................29
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3.5 University of California Employees.............................................................................29
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3.6 University’s Right to Reject or Modify........................................................................29
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3.7 University’s Right to Negotiate ...................................................................................29
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3.8 Supplemental Terms and Conditions/ Modifications ................................................30
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3.9 Form of Agreement.....................................................................................................30
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3.10 Audit Requirement....................................................................................................30
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3.11 Disclosure of Records................................................................................................30
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3.12 Release of Information..............................................................................................30
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3.13 Marketing Reference ................................................................................................31
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3.14 Conflict of Interest.....................................................................................................31
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3.15 Hold Harmless Agreement........................................................................................31
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3.16 Ethics .........................................................................................................................31
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3.17 Insurance Requirements...........................................................................................32
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3.18 Independent Proposer Status...................................................................................32
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3.19 Termination of Agreement .......................................................................................32
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3.20 Mutually Extended Pricing and Terms......................................................................32
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TABLE OF CONTENTS (continued)
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4 Technical and Narrative Response ...............................................................................34
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4.1 Purpose Project Description .......................................................................................34
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4.2 Technical......................................................................................................................34
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4.3 Sustainability ...............................................................................................................37
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4.4 Project Approach.........................................................................................................38
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4.5 Project Schedule..........................................................................................................38
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4.6 Monitoring and Data Presentation.............................................................................38
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4.7 Operations and Maintenance.....................................................................................38
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4.8 Past Project Experience...............................................................................................39
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4.9 Acceptance and Exceptions ........................................................................................39
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4.10 Price Proposal............................................................................................................39
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4.11 Billing .........................................................................................................................40
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4.12 Financing ...................................................................................................................40
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4.13 Required Licenses......................................................................................................40
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4.14 Proposal Submittals ..................................................................................................40
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5 Proposer Qualifications.................................................................................................42
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5.1 Qualifications of Proposers.........................................................................................42
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5.2 Project Team Organization .........................................................................................43
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5.3 Past-Project Experience ..............................................................................................43
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5.4 References...................................................................................................................44
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5.5 Management and Staffing Plan ..................................................................................44
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5.6 Prevailing Wage...........................................................................................................44
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6 Method of Award ..........................................................................................................45
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6.1 Proposal Evaluation Method ......................................................................................45
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6.2 Evaluation Criteria.......................................................................................................45
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6.3 Price Evaluation...........................................................................................................45
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6.4 Selection of Finalists....................................................................................................46
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6.5 Contract Award in Best Interest..................................................................................46
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6.6 Reference Checks
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Attachments and Exhibits Listing ....................................................................................47
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RFP Purpose and Background
Organizational Context:
A. University of California:
Founded as the state’s first and only land grant institution in 1868, the University of
California is a system of 10 campuses with approximately 180,000 undergraduate and
graduate students. The official research arm of the State of California, UC, has five
medical schools, four law schools and the nation’s largest continuing education
program. It also manages three national laboratories that are engaged in energy and
environmental research and approximately 130,000 acres of natural habitat in California
for research, teaching, and outreach activities. The University's fundamental mission is
teaching, research and public service.
B. University of California, Merced
The University of California, Merced (“UC Merced” or “University”) is the nation’s first
doctoral research university of the 21st century and the newest campus of the University of
California system. Opened in 2005, the campus currently has an enrollment of
approximately 8,900 students. The campus significantly expands access to the UC system
for students throughout the state, with a special mission to increase college-going rates
among students in the San Joaquin Valley. It also serves as a major base of advanced
research and as a stimulus to economic growth and diversification throughout the region.
In 2020, the Regents adopted the updated Long Range Development Plan (LRDP) for the
Merced Campus: https://planning.ucmerced.edu/2020LRDP
RFP Purpose:
The University intends to enter into a power purchase agreement(s) with a qualified solar
energy photovoltaic (PV) system and Battery Energy Storage System (BESS) provider that shall
finance, design, install, own, operate and maintain a solar PV and BESS system on UC Merced-
owned property and sell electrical output to UC Merced on a fixed cost per kWh.
Contract Term:
It is anticipated that the initial term of any contract awarded pursuant to this RFP shall be for a
period of twenty-five (25) years. The University reserves the right, and the Proposer agrees to
allow the University the option to renew, at the University’s sole discretion, for up to three (3)
additional five-year periods.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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