ucm - RFP 003836-Oct2025 Web Modernization Consultant

Agency:	University of California
State:	California
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services
Posted Date:	Nov 13, 2025
Due Date:	Dec 1, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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UNIVERSITY OF CALIFORNIA MERCED

REQUEST FOR PROPOSAL

NO. 003836-Oct2025

FOR

WEB MODERNIZATION CONSULTANT

______________________________________________________________________________

https://smart.gep.com/Nexus/Registration/PartnerRegistration?dd=YnBjPTQxMTk4MyZzcGM9

MCZmYz0x0&oloc=102

The information contained in this Request for Proposal (RFP) is confidential and proprietary to

the University of California and is to be used by the recipient solely for responding to this RFP.

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Table of Contents

1 Instructions to Proposers ............................................................................................................4

1.1 Issuing Office and University Contact.......................................................................................... 4

1.2 Schedule of Events....................................................................................................................... 4

1.3 Proposer Questions ..................................................................................................................... 4

1.4 Addenda to the RFP ..................................................................................................................... 5

1.5 Instructions for Submitting Proposals ......................................................................................... 5

1.6 Proposal Receipt .......................................................................................................................... 5

1.7 Restriction on Communications .................................................................................................. 5

1.8 Proposal Format and Required Submittals.................................................................................. 5

1.9 Proposer Representation............................................................................................................. 5

1.10 Simplicity of Preparation ............................................................................................................. 6

1.11 Complete Proposals..................................................................................................................... 6

1.12 Meet/Exceed Specifications ........................................................................................................ 6

1.13 Amendments to RFP before Due Date ........................................................................................ 6

1.14 Firm Proposals ............................................................................................................................. 6

1.15 Proposal Preparation Costs ......................................................................................................... 6

2 Intent and Service Requirements ................................................................................................7

2.1 Intent ........................................................................................................................................... 7

2.2 Scope of Services ......................................................................................................................... 7

2.3 Standards of Performance/ Workmanship.................................................................................. 7

2.4 Corrective Work........................................................................................................................... 8

2.5 Hours of Operation...................................................................................................................... 8

2.6 Contractor’s Responsibility for Work .......................................................................................... 8

2.7 Non-Performance of Service ....................................................................................................... 9

2.8 Delay by UC Merced .................................................................................................................... 9

2.9 Contractor and Employees .......................................................................................................... 9

2.10 Use of Subcontractors ............................................................................................................... 10

2.11 Employee and subcontractors Background Check .................................................................... 10

2.12 Project and Product Usage Reports........................................................................................... 10

2.13 Program Evaluation ................................................................................................................... 10

2.14 Contract Term............................................................................................................................ 10

3 Additional Terms and Conditions ..............................................................................................11

3.1 UC Policy on Equal Opportunity in University Business Contracting ........................................ 11

3.2 University of California Terms and Conditions of Purchase ...................................................... 11

3.3 University of California Employees............................................................................................ 11

3.4 Supplier Code of Conduct .......................................................................................................... 11

3.5 University’s Right to Reject or Modify....................................................................................... 12

3.6 Supplemental Terms and Conditions/ Modifications................................................................ 12

3.7 Form of Agreement ................................................................................................................... 12

3.8 Disclosure of Records ................................................................................................................ 13

3.9 Release of Information .............................................................................................................. 13

3.10 Marketing References ............................................................................................................... 13

3.11 Proprietary Information ............................................................................................................ 13

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3.12 Hold Harmless Agreement......................................................................................................... 13

3.13 Ethics.......................................................................................................................................... 14

3.14 Insurance Requirements............................................................................................................ 14

3.15 Independent Contractor Status ................................................................................................. 14

3.16 UC Fair Wage/ Fair Work ........................................................................................................... 14

3.17 Quantities .................................................................................................................................. 14

3.18 Payment..................................................................................................................................... 14

3.19 Termination of Agreement ........................................................................................................ 15

3.20 Mutually Extended Pricing and Terms....................................................................................... 15

4 Evaluation Criteria ....................................................................................................................16

5 Proposal Response ...................................................................................................................17

5.1 Proposer Profile ......................................................................................................................... 17

5.2 References ................................................................................................................................. 17

5.3 Understanding of Technical Specifications and Service Requirements .................................... 17

5.4 Personnel Background/ Experience .......................................................................................... 18

5.5 Sustainable Procurement .......................................................................................................... 18

6 Basis for Award ........................................................................................................................19

6.1 Proposal Evaluation Method ..................................................................................................... 19

6.2 Contract Award in Best Interest ................................................................................................ 19

7 Pricing Schedule .......................................................................................................................21

8 Terms and Conditions .......................................................................Error! Bookmark not defined.

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1 Instructions to Proposers

1.1 ISSUING OFFICE AND UNIVERSITY CONTACT

This RFP is issued by the University Procurement and Contracts Division, which is the only

authorized entity to change, modify, and clarify, etc., the provisions of this RFP and to

award any contract(s) resulting from this RFP.

1.2 SCHEDULE OF EVENTS

Listed below are the key action dates/times for this RFP. If the University finds it

necessary to change any of the dates indicated below an addendum to the RFP will be

issued.

Event

RFP Issued

Deadline for Questions regarding RFP

Addendum Issued

Proposal Due Date

Anticipated Award Date

Date

October 14, 2025

October 20, 2025

October 24, 2025

October 31, 2025, 3:00 P.M. (PT)

November 11, 2025

It is the responsibility of each Proposer to be familiar with all specifications, terms and

conditions and site conditions (if applicable). The Proposer agrees and acknowledges all

RFP specifications, terms, and conditions and indicates the ability to perform by

submission of a proposal. By the submission of a proposal, the Proposer certifies that if

awarded a contract, they shall make no claim against UC Merced based upon ignorance

of conditions or misunderstanding of the specifications.

1.3 PROPOSER QUESTIONS

Each Proposer shall exercise their best professional, independent judgment in analyzing

the requirements of this RFP to ascertain whether additional clarification is necessary or

desirable before responding. If there are any discrepancies in, omissions to, or questions

about the information provided in the RFP or by any other source, a request shall be

submitted via the CalUSource portal using the Discussion Forum

which is located on the top right of the page.

Responses to individual Proposer questions shall be made available to all Prospective

Proposers.

All contacts during the proposal process shall be made through the Procurement and

Contracts Division. Attempts by the Proposer to contact department representatives may

result in disqualification of the Proposer from the proposal process.

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1.4 ADDENDA TO THE RFP

Any changes, additions, or deletions to this RFP shall be in the form of a written addenda

issued by the University via the CalUSource portal. Any addenda to this RFP shall be

distributed to all participating Proposers via the CalUSource portal. The University shall

not be responsible for the failure of any prospective Proposer to receive such Addenda.

All Addenda shall become part of the RFP.

1.5 INSTRUCTIONS FOR SUBMITTING PROPOSALS

Proposals shall be submitted online using the University of California Supplier Registration

and Sourcing web tool (CalUSource).

Proposals submitted through any other means shall not be accepted and late proposals

will be rejected.

Responses will take time to enter into the CalUSource System. The Proposer shall provide

a complete response to all prerequisites, questions and/or information in the RFP as

requested in the CalUSource portal.

1.6 PROPOSAL RECEIPT

The University reserves the right to reject any or all proposals or to waive any informalities

or minor irregularities in a proposal.

1.7 RESTRICTION ON COMMUNICATIONS

The Proposers are not permitted to communicate with University staff regarding this

solicitation during the period between the Request for Proposal issue date and the

announcement of award(s), except during:

• Presentations, if conducted.

If the Proposer is found to be in violation of this provision, the University reserves the

right to reject their proposal without redress.

1.8 PROPOSAL FORMAT AND REQUIRED SUBMITTALS

The Proposers shall provide a written proposal addressing the full scope specified under

this RFP. Proposals in any other format as described in this RFP shall be considered

informal and will be rejected. Conditional proposals shall not be considered. If the

Proposer fails to provide any of the information, the University may, at its sole discretion,

evaluate the proposal without the missing information.

1.9 PROPOSER REPRESENTATION

Each Proposer, by submitting a proposal, represents that he/she has:

• Read and completely understand the RFP and associated documents

• Based their proposal submittal upon the requirements described in the RFP

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

ucm - RFP 003836-Oct2025 Web Modernization Consultant

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