UCM_ RFP_ 003853-Nov2025_Universal Testing Machine

Agency:	University of California
State:	California
Type of Government:	State & Local
NAICS Category:	541380 - Testing Laboratories
Posted Date:	Nov 24, 2025
Due Date:	Dec 19, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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UNIVERSITY OF CALIFORNIA MERCED

REQUEST FOR PROPOSAL

NO. UCM_ RFP_ 003853-Nov2025_Universal Testing Machine

FOR

300 kN Electromechanical Universal Testing System

______________________________________________________________________________

The information contained in this Request for Proposal (RFP) is confidential and proprietary to the

University of California and is to be used by the recipient solely for responding to this RFP.

Request For Proposal No.

UCM_ RFP_ 003853-Nov2025_Universal Testing Machine

Table of Contents

1 Instructions to Proposers.............................................................................................................. 3

1.1 Issuing Office and University Contact ......................................................................................... 3

1.2 Schedule of Events ...................................................................................................................... 3

1.3 Proposer Questions..................................................................................................................... 4

1.4 Communication Restrictions ....................................................................................................... 4

1.5 Addenda to the RFP .................................................................................................................... 4

1.6 Instructions for Submitting Proposals......................................................................................... 4

1.7 Proposal Receipt ......................................................................................................................... 4

1.8 Proposal Format and Required Submittals ................................................................................. 5

1.9 Proposer Representation ............................................................................................................ 5

1.10 Simplicity of Preparation............................................................................................................. 5

1.11 Complete Proposals .................................................................................................................... 5

1.12 Meet/Exceed Specifications........................................................................................................ 5

1.13 Amendments to RFP before Due Date........................................................................................ 5

1.14 Firm Proposals............................................................................................................................. 5

1.15 Proposal Preparation Costs......................................................................................................... 6

2 Intent and Service Requirements .................................................................................................. 7

2.1 Intent........................................................................................................................................... 7

2.2 Scope of Services......................................................................................................................... 7

2.3 Safety Requirements ................................................................................................................... 9

2.4 Compliance with Environmental Regulations ............................................................................. 9

2.5 Standards of Performance/ Workmanship ................................................................................. 9

2.6 Spoils Removal ............................................................................................................................ 9

2.7 Additional Work Requirements ................................................................................................ 10

2.8 Corrective Work ........................................................................................................................ 10

2.9 Inspections ................................................................................................................................ 10

2.10 Hours of Operation ................................................................................................................... 10

2.11 Vehicles and Equipment............................................................................................................ 10

2.12 Safety, Accident Prevention and Notification ........................................................................... 11

2.13 Damage ..................................................................................................................................... 11

2.14 Contractor’s Responsibility for Work ........................................................................................ 12

2.15 Non-Performance of Service ..................................................................................................... 12

2.16 Pedestrian Safety ...................................................................................................................... 12

2.17 Delay by UC Merced.................................................................................................................. 13

2.18 Contractor and Employees........................................................................................................ 13

2.19 Employee and subcontractors Background Check.................................................................... 14

2.20 License(s)- If applicable ............................................................................................................. 14

2.21 Program Evaluation................................................................................................................... 14

2.22 Contract Term ........................................................................................................................... 14

3 Additional Terms and Conditions ................................................................................................ 15

Request For Proposal No.

UCM_ RFP_ 003853-Nov2025_Universal Testing Machine

3.1 UC Policy on Equal Opportunity in University Business Contracting ........................................ 15

3.2 University of California Terms and Conditions of Purchase...................................................... 15

3.3 University of California Employees ........................................................................................... 15

3.4 Supplier Code of Conduct ......................................................................................................... 15

3.5 University’s Right to Reject or Modify ...................................................................................... 16

3.6 Supplemental Terms and Conditions/ Modifications ............................................................... 16

3.7 Form of Agreement................................................................................................................... 16

3.8 Disclosure of Records ................................................................................................................ 16

3.9 Release of Information.............................................................................................................. 17

3.10 Marketing References ............................................................................................................... 17

3.11 Proprietary Information ............................................................................................................ 17

3.12 Hold Harmless Agreement ........................................................................................................ 17

3.13 Ethics ......................................................................................................................................... 17

3.14 Insurance Requirements ........................................................................................................... 18

3.15 Independent Contractor Status ................................................................................................ 18

3.16 UC Fair Wage/ Fair Work .......................................................................................................... 18

3.17 Quantities.................................................................................................................................. 18

3.18 Payment .................................................................................................................................... 18

3.19 Termination of Agreement ....................................................................................................... 18

3.20 Mutually Extended Pricing and Terms ...................................................................................... 18

4 Evaluation Criteria ...................................................................................................................... 20

5 Proposal Response ..................................................................................................................... 21

5.1 Proposer Profile ........................................................................................................................ 21

5.2 References................................................................................................................................. 21

5.3 Understanding of Technical Specifications and Service Requirements .................................... 21

5.4 Personnel Background/ Experience .......................................................................................... 21

5.5 On-Site Training ........................................................................................................................ 22

5.6 Sustainable Procurement.......................................................................................................... 22

5.7 Cost ........................................................................................................................................... 22

5.8 Terms and Conditions ............................................................................................................... 23

6 Basis for Award .......................................................................................................................... 24

6.1 Proposal Evaluation Method..................................................................................................... 24

6.2 Contract Award in Best Interest................................................................................................ 24

7 Pricing Schedule ......................................................................................................................... 26

8 Terms and Conditions........................................................................................................................ 1

• Attachment A – Sample Master Purchase Agreement

Request For Proposal No.

UCM_ RFP_ 003853-Nov2025_Universal Testing Machine

1 Instructions to Proposers

1.1 ISSUING OFFICE AND UNIVERSITY CONTACT

This RFP is issued by the University Procurement and Contracts Division, which is the sole authority to

modify, clarify, or interpret any provisions contained herein and to award resulting contract(s). All

official communications, amendments, and clarifications shall be directed to the designated

procurement contact listed below. No other University entity is authorized to make changes to this RFP.

a) Issuing Office: University Procurement and Contracts Division

b) Primary Contact: Veronica Pacheco-Busko, Buyer, (209) 205-6871, Vpacheco-busko@ucmerced.edu

c) Amendment Procedures: All changes will be issued as written addenda through the CalUSource

portal.

1.2 SCHEDULE OF EVENTS

The key action dates and times for this RFP are outlined below. If the University finds it necessary to

revise any of these dates, such changes will be communicated through an official addendum distributed

accordingly.

Event

RFP Issued

Deadline for Questions

Addendum Issued

Proposal Due Date

Anticipated Award Date

Date / Time (PT)

11/24/2025, 3:00 PM PST

12/05/2025, 5:00 PM PST

12/15/2025

12/19/2025, 12:00 PM PST

01/23/2025

It is the responsibility of each Proposer to be familiar with all specifications, terms and conditions

and site conditions (if applicable). The Proposer agrees and acknowledges all RFP specifications,

terms, and conditions and indicates the ability to perform by submission of a proposal. By the

submission of a proposal, the Proposer certifies that if awarded a contract, they shall make no

claim against UC Merced based upon ignorance of conditions or misunderstanding of the

specifications.

Upon award, UC Merced will issue a Purchase Agreement to the successful Supplier for execution.

The Supplier shall return the signed Purchase Agreement.

No work shall be initiated, nor shall any obligations or liabilities be incurred by either party until

a duly executed Purchase Agreement has been entered into by all parties.

Following execution of the duly executed Purchase Agreement, UC Merced will issue a Purchase

Order authorizing the commencement of work.

Request For Proposal No.

UCM_ RFP_ 003853-Nov2025_Universal Testing Machine

1.3 PROPOSER QUESTIONS

Each Proposer shall exercise their best professional, independent judgment in analyzing the

requirements of this RFP to ascertain whether additional clarification is necessary or desirable

before responding. If there are any discrepancies in, omissions to, or questions about the

information provided in the RFP or by any other source, a request shall be submitted via the

CalUSource portal using the Discussion Forum

right of the page.

, which is located on the top

Responses to individual Proposer questions shall be made available to all Prospective Proposers.

All contacts during the proposal process shall be made through the Procurement and Contracts

Division. Attempts by the Proposer to contact department representatives may result in

disqualification of the Proposer from the proposal process.

1.4 COMMUNICATION RESTRICTIONS

All communications regarding this RFP shall be directed to the Procurement and Contracts Division.

Contacting other University staff (department representatives) may result in disqualification.

Exceptions:

• Allowed solely during site inspections or scheduled presentations.

Disqualification Risks

• Unpermitted communication may result in proposal rejection.

1.5 ADDENDA TO THE RFP

Any changes, additions, or deletions to this RFP shall be in the form of a written addenda issued

by the University via the CalUSource portal. Any addenda to this RFP shall be distributed to all

participating Proposers via the CalUSource portal. The University shall not be responsible for the

failure of any prospective Proposer to receive such Addenda. All Addenda shall become part of

the RFP.

1.6 INSTRUCTIONS FOR SUBMITTING PROPOSALS

a) Submit proposals online via the University of California Supplier Registration and Sourcing

web tool (CalUSource).

b) Proposals submitted by other means will not be accepted. Late proposals will be rejected.

c) Responses will take time to enter into the CalUSource System. The Proposer shall provide a

complete response to all prerequisites, questions and/or information in the RFP as requested

in the CalUSource portal.

1.7 PROPOSAL RECEIPT

The University reserves the right to reject any or all proposals or waive minor irregularities, and proposals

that do not comply with established criteria or are informal may be rejected

This page summarizes the opportunity, including an overview and a preview of the attached documents.

UCM_ RFP_ 003853-Nov2025_Universal Testing Machine

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