UCM RFP 003852-Nov2025 Medical Education Interior and Exterior Signage

Agency:	University of California
State:	California
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238320 - Painting and Wall Covering Contractors 339950 - Sign Manufacturing
Posted Date:	Nov 7, 2025
Due Date:	Dec 10, 2025
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UNIVERSITY OF CALIFORNIA MERCED

REQUEST FOR PROPOSAL

NO. 003852-Nov2025

FOR

MEDICAL EDUCATION INTERIOR AND EXTERIOR SIGNAGE

______________________________________________________________________________

The information contained in this Request for Proposal (RFP) is confidential and proprietary to

the University of California and is to be used by the recipient solely for responding to this RFP.

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Table of Contents

1 Instructions to Proposers ............................................................................................................4

1.1 Issuing Office and University Contact.......................................................................................... 4

1.2 Schedule of Events....................................................................................................................... 4

1.3 Proposer Questions ..................................................................................................................... 4

1.4 Addenda to the RFP ..................................................................................................................... 5

1.5 Instructions for Submitting Proposals ......................................................................................... 5

1.6 Proposal Receipt .......................................................................................................................... 5

1.7 Restriction on Communications .................................................................................................. 5

1.8 Proposal Format and Required Submittals.................................................................................. 5

1.9 Proposer Representation............................................................................................................. 5

1.10 Simplicity of Preparation ............................................................................................................. 5

1.11 Complete Proposals..................................................................................................................... 6

1.12 Meet/Exceed Specifications ........................................................................................................ 6

1.13 Amendments to RFP before Due Date ........................................................................................ 6

1.14 Firm Proposals ............................................................................................................................. 6

1.15 Proposal Preparation Costs ......................................................................................................... 6

2 Intent and Service Requirements ................................................................................................7

2.1 Intent ........................................................................................................................................... 7

2.2 Scope of Services ......................................................................................................................... 7

2.3 Service Requirements and schedules:......................................................................................... 7

2.4 Compliance with Environmental Regulations ........................................................................... 10

2.5 Standards of Performance/ Workmanship................................................................................ 11

2.6 Corrective Work......................................................................................................................... 11

2.7 UC Merced Receiving Hours of Operation ................................................................................ 11

2.8 Safety, Accident Prevention and Notification ........................................................................... 11

2.9 Non-Performance of Service ..................................................................................................... 11

2.10 Delay by UC Merced .................................................................................................................. 12

2.11 Use of Subcontractors ............................................................................................................... 12

2.12 Project and Product Usage Reports........................................................................................... 12

2.13 Program Evaluation ................................................................................................................... 12

2.14 Contract Term............................................................................................................................ 12

3 Additional Terms and Conditions ..............................................................................................13

3.1 UC Policy on Equal Opportunity in University Business Contracting ........................................ 13

3.2 University of California Terms and Conditions of Purchase ...................................................... 13

3.3 University of California Employees............................................................................................ 13

3.4 Supplier Code of Conduct .......................................................................................................... 13

3.5 University’s Right to Reject or Modify....................................................................................... 14

3.6 Supplemental Terms and Conditions/ Modifications................................................................ 14

3.7 Form of Agreement ................................................................................................................... 14

3.8 Disclosure of Records ................................................................................................................ 14

3.9 Release of Information .............................................................................................................. 15

3.10 Marketing References ............................................................................................................... 15

3.11 Proprietary Information ............................................................................................................ 15

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3.12 Hold Harmless Agreement......................................................................................................... 15

3.13 Ethics.......................................................................................................................................... 15

3.14 Insurance Requirements............................................................................................................ 16

3.15 Independent Contractor Status ................................................................................................. 16

3.16 Quantities .................................................................................................................................. 16

3.17 Payment..................................................................................................................................... 16

3.18 Termination of Agreement ........................................................................................................ 16

3.19 Mutually Extended Pricing and Terms....................................................................................... 16

4 Evaluation Criteria ....................................................................................................................18

5 Proposal Response ...................................................................................................................19

5.1 Proposer Profile ......................................................................................................................... 19

5.2 References ................................................................................................................................. 19

5.3 Understanding of Technical Specifications, Service Requirements, and Quality...................... 20

5.4 Personnel Background/ Experience .......................................................................................... 20

5.5 Sustainable Procurement .......................................................................................................... 20

6 Basis for Award ........................................................................................................................22

6.1 Proposal Evaluation Method ..................................................................................................... 22

6.2 Contract Award in Best Interest ................................................................................................ 22

7 Pricing Schedule .......................................................................................................................23

Attachment A - UCM_Signage_Drawings

Attachment B - UCM_Signage_Specs

Attachment C - Pricing Schedule

Attachment D - UC Merced Downtown Campus Center Delivery Location Map

Attachment E - UC Merced Shipping and Receiving Location Map

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1 Instructions to Proposers

1.1 ISSUING OFFICE AND UNIVERSITY CONTACT

This RFP is issued by the University Procurement and Contracts Division, which is the only

authorized entity to change, modify, and clarify, etc., the provisions of this RFP and to award

any contract(s) resulting from this RFP.

1.2 SCHEDULE OF EVENTS

Listed below are the key action dates/times for this RFP. If the University finds it necessary

to change any of the dates indicated below an addendum to the RFP will be issued.

Event

RFP Issued

Deadline for Questions regarding RFP

Addendum Issued (if required)

Sample Delivery

(Refer to section 5.3 for additional information)

Proposal Due Date

Anticipated Award Date

Date

November 7, 2025

November 13, 2025

November 20, 2025

December 9, 2025, 9:00 A.M. - 4:00 P.M. (PT)

December 10, 2025, 9:00 A.M.- 4:00 P.M. (PT)

December 10, 2025, 4:00 P.M. (PT)

January 15, 2026

It is the responsibility of each Proposer to be familiar with all specifications, terms and

conditions and site conditions (if applicable). The Proposer agrees and acknowledges all

RFP specifications, terms, and conditions and indicates the ability to perform by submission

of a proposal. By the submission of a proposal, the Proposer certifies that if awarded a

contract, they shall make no claim against UC Merced based upon ignorance of conditions

or misunderstanding of the specifications.

1.3 PROPOSER QUESTIONS

Each Proposer shall exercise their best professional, independent judgment in analyzing the

requirements of this RFP to ascertain whether additional clarification is necessary or

desirable before responding. If there are any discrepancies in, omissions to, or questions

about the information provided in the RFP or by any other source, a request shall be

submitted via the CalUSource portal using the Discussion Forum

which is located on the top right of the page.

Responses to individual Proposer questions shall be made available to all Prospective

Proposers.

All contacts during the proposal process shall be made through the Procurement and

Contracts Division. Attempts by the Proposer to contact department representatives may

result in disqualification of the Proposer from the proposal process.

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1.4 ADDENDA TO THE RFP

Any changes, additions, or deletions to this RFP shall be in the form of a written addenda

issued by the University via the CalUSource portal. Any addenda to this RFP shall be

distributed to all participating Proposers via the CalUSource portal. The University shall not

be responsible for the failure of any prospective Proposer to receive such Addenda. All

Addenda shall become part of the RFP.

1.5 INSTRUCTIONS FOR SUBMITTING PROPOSALS

Proposals shall be submitted online using the University of California Supplier Registration

and Sourcing web tool (CalUSource).

Proposals submitted through any other means shall not be accepted and late proposals will

be rejected.

Responses will take time to enter into the CalUSource System. The Proposer shall provide

a complete response to all prerequisites, questions and/or information in the RFP as

requested in the CalUSource portal.

1.6 PROPOSAL RECEIPT

The University reserves the right to reject any or all proposals or to waive any informalities

or minor irregularities in a proposal.

1.7 RESTRICTION ON COMMUNICATIONS

The Proposers are not permitted to communicate with University staff regarding this

solicitation during the period between the Request for Proposal issue date and the

announcement of award(s). If the Proposer is found to be in violation of this provision, the

University reserves the right to reject their proposal without redress.

1.8 PROPOSAL FORMAT AND REQUIRED SUBMITTALS

The Proposers shall provide a written proposal addressing the full scope specified under

this RFP. Proposals in any other format as described in this RFP shall be considered informal

and will be rejected. Conditional proposals shall not be considered. If the Proposer fails to

provide any of the information, the University may, at its sole discretion, evaluate the

proposal without the missing information.

1.9 PROPOSER REPRESENTATION

Each Proposer, by submitting a proposal, represents that he/she has:

A. Read and completely understand the RFP and associated documents.

B. Based their proposal submittal upon the requirements described in the RFP.

1.10 SIMPLICITY OF PREPARATION

Proposals shall be prepared simply and economically, providing a straightforward, concise

description of the Proposer’s capability to satisfy the requirements of the RFP. Emphasis

shall be on completeness and clarity of content. Promotional materials are especially

discouraged.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

UCM RFP 003852-Nov2025 Medical Education Interior and Exterior Signage

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