UCD-003947-55-Gallon Drums of Rescue Concentrate-SA

Agency:	University of California
State:	California
Type of Government:	State & Local
Posted Date:	Apr 6, 2026
Due Date:	Apr 24, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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BID # “UCD-003947-55-Gallon Drums of Rescue Concentrate-SA”

RFX SUMMARY AND INSTRUCTIONS

PURPOSE: The Regents of the University of California on behalf of the University of California, Davis

(“UCD”), is currently seeking to invite qualified Bidder’s to submit quotes to supply 55-gallon drums of

Rescue Concentrate, providing an estimated 70 to 90 55-gallon drums a year. There is no guaranteed

usage. The 55-gallon drums are to be delivered four drums per pallet. Minimum order will be one

pallet of four 55-gallon drums. The successful BIDDER (s) shall provide all requested material and

product requirements for the specific Material listed within this RFX as separate line items and shall

coordinate delivery and scheduling with University’s Representative. All materials provided shall be in

accordance with the specifications set forth in this RFX. NOTE: This bid is being conducted within the

CalUSource system.

Bidders must register at the CalUSource website: https://smart.gep.com/publicRFx/ucal?oloc=215#/ in

order to see the full specifications and to submit questions or bids.

THE SPECIFICATIONS/REQUIREMENTS LISTED BELOW DO NOT REQUIRE INSTALLATION OR LABOR

RFX Administrator

Steven Asercion, Buyer Procurement and Contracts

Telephone: 530-754-1356

Email: seasercion@ucdavis.edu

1. GENERAL INFORMATION

PRODUCT: Supplier shall furnish the Material and delivery by the requirements of this RFX.

PRICE QUOTATIONS: BIDDER should clearly identify pricing on the Price Sheet. Where multiple

items are quoted, each line item shall be quoted as an individual item. All items not quoted

shall be clearly identified with “N/A” for “Not Applicable”. All pricings shall be FOB Destination,

Freight Prepaid and Add. Prices quoted must be good for one year with the option to renew for

up to 5 years.

Delivery shall be to:

University of California, Davis

Veterinary Medical Teaching Hospital

1 Garrod Drive, Davis, CA 95616-5270

SCOPE: This RFX contains the instructions governing the quotations to be submitted and the

material to be included therein. Mandatory requirements must be met to be eligible for

consideration.

BID PARTIAL SCHEDULE OF ACTIVITIES (See CalUSource Bid for Complete Timeline,

Dates not published on the CalUSource timeline are estimates only)

• RFX Published: April 6, 2026, 12:00 pm PDT

• Deadline for Questions regarding RFX: April 17, 2026, 5:00 pm PDT.

• RFX response submission deadline: April 24, 2026, 5:00 pm PDT.

• Anticipated award date: May 8, 2026.

INVITATION TO BID/RESPOND AND RESPONSIBILITIES OF BIDDERS: The UNIVERSITY is

hereby sending electronic invitations, through the CalUSource site, to prospective

BIDDERS who have an interest or are known to do business relevant to this RFX. All

interested individuals/firms who were not contacted are invited to submit a quotation

in accordance with the policies, procedures and dates as set forth in this RFX. If a

Supplier registers within the CalUSource system but fails to submit a bid by the close

date/time, the Supplier’s Response will be considered a "no bid."

2. GENERAL TERMS

COMMUNICATIONS REGARDING THIS RFX: This RFX and any subsequent addenda to it, is being

issued by the University of California, Procurement and Contracts Department. The University

RFX Administrator is the sole point of contact regarding all procurement and contractual

matters relating to the requirements described in this RFX; and is the only office authorized to

change, modify, and clarify, etc., the specifications, terms and conditions of this RFX awarded

because of this RFX. All communications, including any supplier questions concerning this RFX

should be entered into the CalUSource system only, unless instructed otherwise. Your technical

questions will be answered by the RFX Administrator after referral to the campus Point of

Contact (POC) for this project, and Subject Matter Expert (SME). Any changes, additions, or

deletions to the RFX will be in the form of amendments sent to you from the Buyer(s) within the

system. UC will not be responsible for failure of any prospective Supplier to receive such

amendments. All amendments will become part of the RFX. It is Supplier’s responsibility to read

this document and any attachments, references and amendments, and to comply with all

requirements listed herein.

NOTE: In the event of technical issues, the University reserves the right to issue or receive

communications or documents by email, if it is deemed necessary during this process.

QUESTIONS RECEIVED PRIOR TO THE DEADLINE: All questions must be submitted using the

CalUSource portal using the Discussion Forum (

), which is located on the top

right of the supplier’s workspace. Any responses conveying material information shall be

provided to all recipients of the original solicitation via answers posted to the CALUSOURCE

system. Bidders who seek or receive information regarding this solicitation from any University

official other than that through the CALUSOURCE system or the RFX Administrator may be

declared non-responsive and removed from further consideration for award. Bidders’ questions

and any University answers will become public records.

PROPOSAL EVALUATION AND BASIS OF AWARD: The University will review each

Submission/Proposal/Bid to determine if all the RFX requirements have been met. Proposals

that meet all RFX requirements will be considered responsive. Proposals that do not meet all

RFX requirements may be considered non-responsive and receive no further consideration.

This solicitation shall be awarded based on lowest cost from all responsible bidder/s meeting all

administrative and technical requirements, terms, and conditions of this solicitation.

Award will be based on lowest cost.

UC Davis reserves the right to accept or reject any or all bids, make one award, more than one

award or no award, if deemed to be in the best interest of the University.

NEGOTIATION PRIOR TO AWARD OF CONTRACTS: The University reserves the right to negotiate

each and every aspect of any Bid received in response to this RFX. In addition, the University

may require additional cost and pricing data or documentation prior to award of any Contract in

whole or in part which may result from this RFX. The University reserves the right to negotiate

any elements of cost before awarding a Contract in response to this RFX. If the University and

the apparent Successful Bidder(s) are unable to reach agreement, the University may go to the

bidder with the next lowest cost but is not required to do so.

BIDDER QUALIFICATION: The intent of this solicitation is to provide for the UC the successful

procurement and delivery and of the requested Material.

Minimum Mandatory Requirements and Other Qualification Standards: Minimum Mandatory

Requirements are defined as requirements essential to the UC for bid consideration.

Disqualification from the bidding process may result from Bidder’s failure to provide or be in

compliance with any one or more of the terms included in this solicitation or included as a

question/verification:

• All items listed in Guideline, including UC Terms and Conditions of Purchase, UC Davis

Contract Basis of Award, and Insurance Certificate Requirements.

• Completed Price Sheet

SUPPLIER ONBOARDING FOR AWARDEE(S): The university uses PaymentWorks for supplier

records and payment management. If an awardee(s) is/are not in the system, the department

will send an email invitation to the supplier to register. The Supplier will have direct record

management in PaymentWorks, which assists in ensuring that the university is compliant with

applicable laws/regulations. The process includes ACH (Automated Clearinghouse) fraud

indemnification that can help protect the University from ACH fraud, prevalent in today’s world

of payments. Supplier can use PaymentWorks to update their preferred payment method and

banking information as needed. The system also offers better security of sensitive data

(including, but not limited to, tax IDs). By using this system, supplier has direct access to notify

the university of name changes, tax ID change, or merger/acquisitions changing the makeup of

their supplier record.

3. BIDDER INSTRUCTIONS

INSTRUCTIONS for Submitting Proposals: Bidders must register at the CalUSource website:

https://smart.gep.com/publicRFx/ucal?oloc=215#/.

Responses must follow the process specified in SUPPLIER BIDDING GUIDE and within this RFX,

with further details provided below. Bids must be ‘signed/submitted’ by a company

representative authorized to enter into agreements on behalf of the Bidder. The submission of a

‘signed/submitted’ proposal will confirm understanding and acceptance of all requirements,

terms and conditions of this RFX.

RESOURCES FOR HELP – CALUSOURCE SYSTEM: Bidders are strongly encouraged to complete

and submit at least 24 hours prior to the deadline to allow for technical difficulties. If a supplier

is experiencing issues with the CalUSource system, they may acquire assistance by emailing

support@gep.com.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

UCD-003947-55-Gallon Drums of Rescue Concentrate-SA

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