UC-wide RFP_Sourcing to Contract Management Solutions and Services

Agency:	University of California
State:	California
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541513 - Computer Facilities Management Services 541519 - Other Computer Related Services 541611 - Administrative Management and General Management Consulting Services 541618 - Other Management Consulting Services
Posted Date:	May 26, 2026
Due Date:	Jul 14, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Issued By: The Regents of the University of California

RFP ID:

Sourcing to Contract Management Solutions | 003927-Feb2026

RFP Date:

5/26/2026

RFP Contact: Robert Stueber | Sr. Strategic Sourcing Partnerships Manager

University of California Procurement Services

Office of the President | 1111 Franklin Street | Oakland CA 94607-5200

The information contained in this Request for Proposal (RFP) is confidential and proprietary to the University of California and is to be used by

the recipient solely for the purpose of responding to this RFP.

TABLE OF CONTENTS

SECTION I: ORGANIZATIONAL CONTEXT ...................................................... 4

1.1 University of California .............................................................................................................. 4

1.2 OMNIA Partners – National Program ..................................................................................... 6

SECTION II: Purpose & Objectives of the RFP............................................... 7

2.1 RFP Objectives .......................................................................................................................... 7

2.2 Issuing Office and Communications Regarding the RFP .................................................... 7

SECTION III: SCOPE OF SERVICES.................................................................... 8

3.1 General Scope ........................................................................................................................... 8

3.2 Agreement Term ........................................................................................................................ 9

SECTION IV: RFP REQUIREMENTS & PROPOSAL SUBMITTAL

INSTRUCTIONS ................................................................................................. 9

4.1 Timeline ....................................................................................................................................... 9

4.2 Pre-proposal conference ........................................................................................................ 10

4.3 Intent to Respond to RFP ....................................................................................................... 10

4.4 Addenda to the RFP................................................................................................................ 10

4.5. Method of Submission............................................................................................................. 10

4.6 Proposal Submission Process ............................................................................................... 10

4.7 Superfluous Materials ............................................................................................................. 11

4.8 Collusion.................................................................................................................................... 12

4.9 Late Proposals ......................................................................................................................... 12

4.10 Supplier Questions .................................................................................................................. 12

4.11 Proposal Preparation Costs ................................................................................................... 12

4.12 Proposal Validity Period.......................................................................................................... 12

4.13 Errors and Omissions.............................................................................................................. 12

4.14 General Conditions.................................................................................................................. 12

4.15 OMNIA Partners Response for National Cooperative contract ........................................ 13

SECTION V: PROPOSAL EVALUATION AND AGREEMENT AWARD . 13

5.1 Most Responsive and Responsible Supplier ....................................................................... 13

5.2 Best Value................................................................................................................................. 14

5.3 Investigations............................................................................................................................ 14

5.4 Right to Reject.......................................................................................................................... 14

5.5 Waiver........................................................................................................................................ 14

5.6 Right to Award.......................................................................................................................... 14

5.7 Agreement Award .................................................................................................................... 14

5.8 Right to Interview ..................................................................................................................... 14

5.9 Right to Negotiate and Withdraw........................................................................................... 15

5.10 Multi-Phased Initiative ............................................................................................................. 15

5.11 Pricing and Incentives ............................................................................................................. 16

5.12 No Mandatory Use................................................................................................................... 16

5.13 Exclusions ................................................................................................................................. 16

5.14 Offshoring of Services............................................................................................................. 16

5.15 Disclosure of Records/Confidentiality of Information ......................................................... 16

5.16 Specifications and Exceptions ............................................................................................... 17

REQUEST FOR PROPOSAL (RFP) EVENT AND PROCESS SUMMARY

SECTION I: ORGANIZATIONAL CONTEXT

1.1 University of California

The University of California (UC), one of the largest and most acclaimed institutions of higher

learning in the world, is dedicated to academic excellence in teaching, research, health care, and

public service. Since the opening of its first campus in 1868, the University of California system

has been committed to responsible stewardship of its resources, education, and innovation for

the public good. The UC has approximately 295,000 undergraduate and graduate students, a

workforce of 221,000, and encompasses ten campuses, six academic health centers, 3 law

schools, a statewide Division of Agriculture and Natural Resources, and is also involved in the

operation and management of three national laboratories for the U.S. Department of Energy

(DOE), as further detailed herein:

• Ten Campuses:

UC Berkeley, UC Davis, UC Irvine, UC Los Angeles, UC

Merced, UC Riverside, UC San Diego, UC San Francisco,

UC Santa Barbara, UC Santa Cruz.

• Six Academic

Health Centers:

UC Davis, UC Irvine, UC Los Angeles, UC Riverside, UC

San Diego, UC San Francisco.

• The UC Office of the President: a central systemwide headquarters with offices

primarily located in Oakland and Sacramento, California, and

teaching/administrative offices in Washington, D.C.

• The Division of Agriculture and Natural Resources: a statewide research and

public service organization that serves a large and diverse agricultural

community. The division collaborates on research with all campuses and

conducts studies at nine research and extension centers and on private land in

cooperation with California producers. In addition, research and educational

programs are conducted in each of the state’s 58 counties.

• UC Berkeley School of Law, UCLA School of Law, and UC Law San

Francisco

• Lawrence Berkeley National Lab: owned by the Federal Government but

managed by the University of California.

• Additional centers and offices as further detailed at:

http://www.universityofcalifornia.edu/uc-system/parts-of-uc

Any awarded Agreement(s) will be available to all current and future locations of the University of

California and its Affiliates.

UC Procurement Services

UC Procurement Services is the centralized procurement/supply chain hub for the University of

California. UC Procurement Services develops and implements systemwide supply chain

strategies and policies that leverage UC's purchasing power to optimize systemwide spend.

UC Procurement Services coordinates with the entire UC system to establish systemwide

agreements for goods and services that are commonly purchased at UC locations. UC

systemwide agreements are created through a competitive RFP and award process that

considers the business requirements and policies of the University, along with the quality and

price of goods and services.

UC Procurement Services also acts as a lead agency for OMNIA Partners (see Section 1.2

below) to create a portfolio of competitively bid contracts that benefit from the scale of UC's

purchasing power. UC Procurement Services’ broad range of contracts can be used by UC

campuses, other higher education institutions, K-12 education systems, local and state

government, and nonprofit agencies nationwide.

UC Sustainable Practices Policy

The University of California, as part of its commitment to sustainability and in alignment with its

mission of teaching, research, and public service, will maximize its procurement of sustainable

products and services, within the constraints of research needs and budgetary requirements and

in compliance with all applicable rules, regulations, and laws. The UC values the health and well-

being of its students, staff, faculty, visitors, and suppliers, and seeks to provide healthy and

accessible conditions for the communities it serves, as well as those throughout its supply chain.

As such, goods, services, and supply chain impacts on health and well-being will be considered

as fundamental factors when making procurement decisions. UC participates in SABRC and

Green Spend Reporting and includes these considerations in the selection of suppliers. Where

functional alternatives to harmful products and/or services exist, they will be strongly preferred.

In addition to environmental considerations, UC is committed to Economic and Community

Impact. The University has a vested interest in supporting the innovation, sustainability, and

growth of small businesses and forward-thinking business models. The inclusion of qualified

Small and local businesses fosters healthy competition, extends opportunities, and enhances

economic resilience. Large businesses are encouraged to partner with certified Small businesses

for Co-Tier 1 and Tier 2 opportunities.

UC may consider the following certifications in competitive environments:

Small Business

SBE, SB, WOSB,

EDWOSB, HUB Zone

Disabled Veteran

DVOBE, SDVOB, VOB,

VOB

i. Green Spend Reporting

UC Green Spend Reporting is a mandatory process for suppliers and campus

departments to track environmentally responsible procurement. If awarded a contract,

Suppliers must submit data on products outlined in UC Sustainable Procurement

Guidelines, including, but not limited to, electronics, furniture, and cleaning supplies.

ii. SABRC Reporting

The University of California participates in the State Agency Buy Recycled

Campaign (SABRC) managed by CalRecycle and the Department of General Services. SABRC

aims to stimulate markets for recycled materials, reduce landfill waste, and support a circular

economy. Pursuant to California Public Contract Code, Sec. 12200-12217, UC is required to

purchase products with Post-Consumer Recycled Content (PCRC) with thresholds set for each

category and report SABRC Compliant Dollars.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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