UC-wide RFP_Preferred_Technology_Software and Solutions_Reseller_RFP

Agency:	University of California
State:	California
Type of Government:	State & Local
Posted Date:	Feb 24, 2026
Due Date:	Apr 13, 2026
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Contact information:	Please Login to View Page
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Issued By: The Regents of the University of California

RFP ID:

#003878-Jan2026

RFP Date:

February 24, 2026

RFP Contact: Sean Pamer | Sr. Contract Manager

University of California Systemwide Procurement

Office of the President | 1111 Franklin Street | Oakland CA 94607-5200

The information contained in this Request for Proposal (RFP) is confidential and proprietary to the University of California and is to be used

by the recipient solely for the purpose of responding to this RFP.

TABLE OF CONTENTS

SECTION I – ORGANIZATIONAL CONTEXT...........................................4

1.1 University of California ................................................................................................. 4

1.2 OMNIA Partners – National Program ........................................................................... 5

SECTION II – Purpose & Objectives of the RFP ....................................7

2.1 RFP Objectives ............................................................................................................ 7

2.2 Issuing Office and Communications Regarding the RFP .............................................. 7

SECTION III - SCOPE OF SERVICES ......................................................9

3.1 General Scope ............................................................................................................. 9

3.2 Agreement Term ........................................................................................................ 11

SECTION IV - RFP REQUIREMENTS & PROPOSAL SUBMITTAL INSTRUCTIONS

........................................................................................................ 12

4.1 Timeline ..................................................................................................................... 12

4.2 Pre-proposal conference ............................................................................................ 12

4.3 Intent to Respond to RFP........................................................................................... 12

4.4 Addenda to the RFP...................................................................................................12

4.5. Method of Submission................................................................................................12

4.6 Proposal Submission Process.................................................................................... 13

4.7 Superfluous Materials ................................................................................................ 13

4.8 Collusion .................................................................................................................... 14

4.9 Late Proposals ........................................................................................................... 14

4.10 Supplier Questions.....................................................................................................14

4.11 Proposal Preparation Costs ....................................................................................... 14

4.12 Proposal Validity Period ............................................................................................. 14

4.13 Errors and Omissions.................................................................................................14

4.14 General Conditions .................................................................................................... 14

4.15 OEM & VAR Partnership ............................................................................................ 14

4.16 OMNIA Partners Response for National Cooperative contract ................................... 14

SECTION V - PROPOSAL EVALUATION AND AGREEMENT AWARD16

5.1 Most Responsive and Responsible Supplier .............................................................. 16

5.2 Best Value.................................................................................................................. 16

5.3 Investigations ............................................................................................................. 16

5.4 Right to Reject ........................................................................................................... 16

5.5 Waiver........................................................................................................................16

5.6 Right to Award ........................................................................................................... 16

5.7 Agreement Award ...................................................................................................... 17

5.8 Right to Interview ....................................................................................................... 17

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5.9 Right to Negotiate and Withdraw................................................................................ 17

5.10 Multi-Phased Initiative ................................................................................................ 17

5.11 Pricing and Incentives ................................................................................................ 18

5.12 No Mandatory Use ..................................................................................................... 18

5.13 Exclusions..................................................................................................................18

5.14 Offshoring of Services ................................................................................................ 18

5.15 Disclosure of Records/Confidentiality of Information .................................................. 18

5.16 Specifications and Exceptions.................................................................................... 19

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REQUEST FOR PROPOSAL (RFP) EVENT AND PROCESS SUMMARY

SECTION I: ORGANIZATIONAL CONTEXT

1.1 University of California

The University of California (UC), one of the largest and most acclaimed institutions of higher learning in

the world, is dedicated to academic excellence in teaching, research, health care and public service.

Since the opening of its first campus in 1868, the University of California system has been committed to

responsible stewardship of its resources, education and innovation for the public good. The UC has

approximately 285,000 undergraduate and graduate students, a workforce of 216,000, and

encompasses ten campuses, six academic health centers, law school, a statewide Division of

Agriculture and Natural Resources and is also involved in the operation and management of three

national laboratories for the U.S. Department of Energy (DOE), as further detailed herein:

• Ten Campuses:

UC Berkeley, UC Davis, UC Irvine, UC Los Angeles, UC

Merced, UC Riverside, UC San Diego, UC San Francisco,

UC Santa Barbara, UC Santa Cruz.

• Six Academic

Health Centers:

UC Davis, UC Irvine, UC Los Angeles, UC Riverside, UC

San Diego, UC San Francisco.

• The UC Office of the President: a central systemwide headquarters with offices

primarily located in Oakland and Sacramento, California, and

teaching/administrative offices in Washington, D.C.

• The Division of Agriculture and Natural Resources: a statewide research and

public service organization that serves a large and diverse agricultural community.

The division collaborates on research with all campuses, and conducts studies at

nine research and extension centers and on private land in cooperation with

California producers. In addition, research and educational programs are

conducted in each of the state’s 58 counties.

• UC Law San Francisco

• Lawrence Berkeley National Lab: owned by the Federal Government but

managed by the University of California.

• Additional centers and offices as further detailed at:

http://www.universityofcalifornia.edu/uc-system/parts-of-uc

Any awarded Agreement(s) will be available to all current and future locations of the University of

California and its Affiliates.

UC Systemwide Procurement

UC Procurement Services is the centralized procurement/supply chain hub for the University of

California. UC Systemwide Procurement develops and implements systemwide supply chain strategies

and policies that leverage UC's purchasing power to optimize systemwide spend.

UC Systemwide Procurement coordinates with the entire UC system to establish systemwide

agreements for goods and services that are commonly purchased at UC locations. UC systemwide

agreements are created through a competitive RFP and award process that considers the business

requirements and policies of the University, along with the quality and price of goods and services.

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UC Systemwide Procurement also acts as a lead agency for OMNIA Partners (see Section 1.2 below) to

create a portfolio of competitively bid contracts that benefit from the scale of UC's purchasing power. UC

Systemwide Procurement’ broad range of contracts can be used by UC campuses, other higher

education institutions, K-12 education systems, local and state government and nonprofit agencies

nationwide.

UC Sustainable Practices Policy

i. The University of California, as part of its commitment to sustainability and in alignment with its

mission of teaching, research and public service will maximize its procurement of sustainable

products and services, within the constraints of research needs and budgetary requirements

and in compliance with all applicable rules, regulations, and laws. The UC values the health and

wellbeing of its students, staff, faculty, visitors, and suppliers, and seeks to provide healthy and

accessible conditions for the communities it serves, as well as those throughout its supply

chain. As such, goods, services, and supply chain impacts to health and wellbeing will be

considered as fundamental factors when making procurement decisions. Where functional

alternatives to harmful products and/or services exist, they will be strongly preferred. The UC

also values the economic vitality of the communities in which it operates. UC seeks a supply

chain that reflects those communities. The UC is committed to ensuring best value within our

supply chain, including Suppliers that align with our Sustainable Procurement principles. The

University aspires to spend 25% of its addressable spend with a focus on Economic and

Community Impact (ECI) which includes certified Small Businesses (SB,SBE), Disabled

Veteran Owned Business Enterprise (DVBE) and other businesses that help drive the local

economy. UC does not give preference based on race, religion, color, citizenship, national or

ethnic origin, ancestry, sex, gender, and gender expression. UC actively works to ensure all

suppliers have equitable access to compete for UC business.

1.2 OMNIA Partners – National Program

The University of California, as the Lead Public Agency f/k/a a Principal Procurement Agency,

defined in Exhibit A, has partnered with OMNIA Partners, Public Sector, Inc., a Delaware corporation

(“OMNIA Partners”) to make the resultant contract (also known as the “Master Agreement” in materials

distributed by OMNIA Partners) from this solicitation available to other public agencies nationally,

including state and local governmental entities, public and private primary, secondary and higher

education entities, non-profit entities, and agencies for the public benefit (“Public Agencies”), through

OMNIA Partners’ cooperative purchasing program. The University of California is acting as the

contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use

of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a

“Participating Public Agency”) and by using the Master Agreement, any such Participating Public

Agency agrees that it is registered with OMNIA Partners, whether pursuant to the terms of a Master

Intergovernmental Cooperative Purchasing Agreement, a form of which is attached hereto on Exhibit A,

or as otherwise agreed to. Exhibit A contains additional information about OMNIA Partners and the

cooperative purchasing program.

OMNIA Partners is the largest and most experienced purchasing organization for public sector

procurement. Through the economies of scale created by OMNIA Partners’ public sector subsidiaries

and affiliates, our participants have access to competitively solicited and publicly awarded cooperative

agreements. For all public sector contracts, the lead agency contracting process continues to be the

foundation on which we were established. OMNIA Partners is proud to offer more value and resources

to state and local government, higher education, K-12 education, non-profits, and agencies for the public

benefit.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

UC-wide RFP_Preferred_Technology_Software and Solutions_Reseller_RFP

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